SayPro Event Concept Note Template.

Date: January 2025
Event: SayPro Policy Advocacy Event on Resource Mobilization
Location: [Insert Location or Virtual Platform]

1. Event Overview

This section provides a brief introduction to the event, its purpose, and the context in which it is being held. It should include the event name, type (e.g., conference, seminar, webinar), date, and location.

Event Name: SayPro Policy Advocacy Event on Resource Mobilization
Event Type: [Conference/Seminar/Workshop/Webinar]
Date: [Insert Event Date]
Location: [Insert Physical Location or Virtual Platform Link]
Duration: [Insert Duration]

2. Event Objectives

This section outlines the specific goals the event aims to achieve. These objectives should be aligned with SayPro’s mission of advocating for policies that support resource mobilization, particularly the SayPro Development Royalty.

• Promote Resource Mobilization Policies: The event will focus on advancing discussions on resource mobilization, with an emphasis on the SayPro Development Royalty model, advocating for its adoption and integration into policy frameworks.
• Foster Policy Dialogue: Bring together policymakers, advocates, and resource mobilization experts to discuss the role of international organizations, governments, and the private sector in supporting sustainable resource mobilization practices.
• Showcase Key Findings and Case Studies: Present successful resource mobilization strategies and case studies, offering insights into best practices, challenges, and lessons learned.
• Engage Stakeholders in Policy Advocacy: Create a platform for dialogue and collaboration among stakeholders, encouraging the adoption of policies that enhance the capacity for sustainable resource mobilization.
• Build Partnerships: Strengthen SayPro’s partnerships with international organizations, governments, think tanks, and other key players in resource mobilization.

3. Target Audience

The target audience defines the key stakeholders and participants that the event is intended to engage. These individuals should have a direct interest in resource mobilization, policy advocacy, and the SayPro Development Royalty model.

• Policymakers and Government Representatives: Individuals from ministries of finance, development, and resource mobilization, including those working in international development.
• International Organizations and NGOs: Representatives from international organizations focused on development and funding, including the UN, World Bank, and regional development banks.
• Think Tanks and Research Institutions: Academics and researchers working in the fields of policy, economics, and sustainable development.
• Private Sector Partners and Donors: Companies and philanthropic foundations with a vested interest in supporting resource mobilization strategies.
• Civil Society Representatives: Stakeholders from non-governmental organizations that focus on development, advocacy, and policy reforms.
• SayPro Staff and Resource Mobilization Experts: Members of SayPro, including those working in the Resource Mobilization Office, Development Royalty team, and advocacy divisions.

4. Event Agenda

The event agenda outlines the flow of the event, including keynote speeches, panel discussions, workshops, and other important sessions. The agenda is designed to promote meaningful discussions on resource mobilization policies and strategies.

Day 1: [Insert Date] – Introduction & Keynote Address

• 09:00 AM – 09:30 AM: Registration and Networking
• 09:30 AM – 10:00 AM: Opening Remarks
  • Welcome Address by SayPro Executive Director
  • Overview of the Event Objectives and Agenda
• 10:00 AM – 11:00 AM: Keynote Address: “The Role of Resource Mobilization in Sustainable Development”
  • Speaker: [Insert Keynote Speaker Name, Title, Organization]
• 11:00 AM – 11:30 AM: Networking Break
• 11:30 AM – 01:00 PM: Session 1: Policy Advocacy for Resource Mobilization
  • Topic: “Building Effective Policy Frameworks for Resource Mobilization”
  • Speaker: [Insert Speaker Name, Title, Organization]
  • Panel Discussion with [List Panelists]
• 01:00 PM – 02:00 PM: Lunch Break
• 02:00 PM – 03:30 PM: Session 2: SayPro Development Royalty Model
  • Topic: “Leveraging Development Royalty for Sustainable Financing”
  • Speaker: [Insert Speaker Name, Title, Organization]
  • Case Study Presentations
  • Q&A Session
• 03:30 PM – 04:00 PM: Coffee Break
• 04:00 PM – 05:00 PM: Breakout Sessions (Simultaneous)
  • Session A: “Innovative Partnerships for Resource Mobilization”
  • Session B: “Strategies for Engaging the Private Sector”
• 05:00 PM – 05:30 PM: Wrap-Up and Closing Remarks
  • Summary of Day 1 Discussions
  • Overview of Next Steps

Day 2: [Insert Date] – Advanced Topics and Stakeholder Collaboration

• 09:00 AM – 10:00 AM: Panel Discussion: “Shaping Future Resource Mobilization Policies”
  • Moderator: [Insert Name, Title]
  • Panelists: [List Panelists]
• 10:00 AM – 11:30 AM: Session 3: “Opportunities and Challenges in the Global Resource Mobilization Landscape”
  • Speaker: [Insert Speaker Name, Title, Organization]
  • Case Studies of International Resource Mobilization Successes
• 11:30 AM – 12:00 PM: Networking Break
• 12:00 PM – 01:00 PM: Session 4: Policy Tools for Advancing Resource Mobilization
  • Topic: “Creating Impactful Policy Mechanisms for the Future”
  • Speaker: [Insert Speaker Name, Title, Organization]
• 01:00 PM – 02:00 PM: Lunch Break
• 02:00 PM – 03:30 PM: Interactive Workshop: “Designing Collaborative Policy Advocacy Campaigns”
  • Facilitated by: [Insert Name, Title, Organization]
• 03:30 PM – 04:00 PM: Coffee Break
• 04:00 PM – 05:00 PM: Final Discussion and Closing Remarks
  • Summary of Actionable Outcomes and Next Steps
  • Closing Address by SayPro Executive Director

5. Speakers and Panelists

This section provides brief bios of the confirmed speakers, panelists, and moderators, highlighting their expertise and contributions to the event. Include their titles, organizations, and areas of expertise.

• Keynote Speaker: [Insert Name, Title, Organization]
  Brief Bio: [Insert brief description of the speaker’s professional background and expertise in resource mobilization and policy advocacy].
• Panelists:
  • [Insert Name, Title, Organization]
  • [Insert Name, Title, Organization]
  • [Insert Name, Title, Organization]
    Brief Bio: [Insert brief description of each panelist’s background, expertise, and relevance to the event topic].
• Moderators:
  • [Insert Name, Title, Organization]
    Brief Bio: [Insert description of moderator’s background and expertise].

6. Expected Outcomes

This section outlines the expected results of the event. These outcomes should align with the objectives of the event and provide a roadmap for future actions.

• Increased Awareness: Raise awareness of the SayPro Development Royalty model as a viable option for sustainable resource mobilization.
• Policy Recommendations: Generate actionable policy recommendations that stakeholders can use to advocate for more effective resource mobilization strategies.
• New Partnerships: Foster new partnerships between key stakeholders (government, private sector, international organizations) to enhance collaboration on resource mobilization initiatives.
• Actionable Advocacy Plans: Develop concrete plans and strategies for advancing resource mobilization policies at the regional, national, and international levels.

7. Event Budget and Resources

This section provides a breakdown of the event budget, including costs associated with venue, speakers, materials, and other logistical expenses. It also lists any sponsors or funding sources.

• Venue Costs: [Insert amount]
• Speaker and Moderator Fees: [Insert amount]
• Technology/AV Equipment: [Insert amount]
• Marketing and Promotion: [Insert amount]
• Catering/Refreshments (if applicable): [Insert amount]
• Sponsorship and Partnerships: [Insert sponsors or funding sources]

8. Marketing and Promotion Strategy

Outline the strategy for promoting the event to the target audience, ensuring high levels of engagement and participation.

• Digital Marketing: Use SayPro’s website, social media platforms, and email newsletters to promote the event and drive registrations.
• Partner Organizations: Leverage the networks of partner organizations, sponsors, and stakeholders to promote the event and reach a broader audience.
• Press Releases and Media Outreach: Issue press releases and engage with media outlets to raise awareness of the event and its objectives.
• Targeted Invitations: Send personalized invitations to key stakeholders, policymakers, and other influential figures in the resource mobilization field.

9. Contact Information

For further inquiries or to register for the event, please contact:
SayPro Event Coordination Team
Email: [Insert Email Address]
Phone: [Insert Phone Number]
Website: [Insert Website URL]

Conclusion:

The SayPro Event Concept Note serves as a comprehensive document that outlines the objectives, target audience, agenda, and expected outcomes of the upcoming policy advocacy event on resource mobilization. By detailing every aspect of the event, this concept note provides a clear roadmap for all stakeholders involved and ensures that the event’s objectives align with SayPro’s mission to promote effective policy frameworks for sustainable resource mobilization.