SayPro Employees will complete a feedback form assessing their experience with sustainable travel options, any challenges faced, and suggestions for improving the program.

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As part of SayPro’s commitment to continuous improvement and employee engagement in its sustainability initiatives, all employees who undertake business travel will be required to complete a feedback form assessing their experience with sustainable travel options. This initiative is designed to gather valuable insights directly from travelers to evaluate the effectiveness, convenience, and accessibility of current green travel strategies.

Purpose of the Feedback Form

The feedback form serves multiple purposes:

• Evaluate employee satisfaction with eco-friendly travel alternatives.
• Identify barriers or challenges encountered when attempting to travel sustainably.
• Collect actionable suggestions from employees on how SayPro can enhance its sustainable travel program.
• Promote employee involvement and shared ownership of the company’s environmental goals.

Form Structure and Key Sections

The feedback form will be structured to collect both quantitative ratings and qualitative responses. Key sections include:

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1. Basic Travel Information

• Employee name and department
• Dates and purpose of travel
• Destination(s)

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2. Use of Sustainable Travel Options

• What sustainable travel options did you use during this trip?
  • Public transportation
  • Train instead of flight
  • Electric or hybrid rental vehicle
  • Carpooling/shared rides
  • Eco-certified accommodation
  • Virtual meeting instead of in-person
  • Other (please specify)
• Why did you choose these options? (open text box)
• Were there any sustainable options you wanted to use but could not? If so, why?
  • Cost too high
  • Limited availability
  • Time constraints
  • Lack of awareness or information
  • Other (please explain)

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3. Experience and Satisfaction

• On a scale from 1 to 5, how satisfied were you with the sustainable travel options available for your trip?
  (1 = Very Unsatisfied, 5 = Very Satisfied)
• How easy was it to identify and book sustainable travel options?
  • Very easy
  • Somewhat easy
  • Neutral
  • Somewhat difficult
  • Very difficult
• Please describe any challenges you faced when attempting to travel sustainably. (open text)

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4. Suggestions for Improvement

• What improvements would you suggest to make sustainable travel easier or more appealing at SayPro?
  (open text)
• Are there any tools, resources, or policies you think would help support greener travel decisions in the future?
  (open text)

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Submission and Use of Feedback

• The feedback form must be submitted within five business days after completing travel.
• Forms will be reviewed by SayPro’s Sustainability Team in coordination with the Travel and Operations Departments.
• Responses will be anonymized (if requested) and analyzed to detect trends, recurring obstacles, and areas needing improvement.
• SayPro will regularly summarize findings in internal reports and use the feedback to:
  • Adjust travel policy and booking procedures.
  • Improve employee resources (such as green travel guides and approved vendor lists).
  • Identify training or awareness gaps.
  • Reward departments or individuals showing strong commitment to sustainable travel.

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Encouraging a Culture of Responsibility

By actively involving employees in the evaluation of SayPro’s sustainable travel program, the company reinforces a collaborative culture where sustainability is a shared responsibility. The feedback form not only provides essential operational insights but also empowers employees to influence the development of meaningful, effective environmental practices across the organization.

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