SayPro Employees should provide travel logs that include details of their travel choices.

SayPro Employee Responsibility: Submission of Detailed Sustainable Travel Logs
SayPro Monthly – June SCDR-6
Sustainable Practices in Travel Arrangements
SayPro Travel and Tourism Office | Under SayPro Development Royalty

As part of SayPro’s commitment to environmentally responsible travel, all employees undertaking business trips are required to submit detailed travel logs that document the sustainability aspects of their journeys. This initiative, overseen by the SayPro Travel and Tourism Office, supports the company’s ongoing efforts to track, assess, and improve its sustainable travel practices as outlined in the June Sustainable Corporate Development Report (SCDR-6).

1. Purpose of Travel Logs

The collection of comprehensive travel data:

• Enables accurate monitoring of SayPro’s carbon footprint from business travel.
• Promotes individual accountability among employees for their travel choices.
• Informs data-driven decisions for future sustainability strategies.
• Contributes to monthly and annual sustainability reporting for both internal and external stakeholders.

2. Mandatory Components of Each Travel Log

Employees must include the following details in their submitted travel logs:

• Mode of Transport Used:
  • Air (specify economy, business, or carbon-neutral airline)
  • Train (electric vs. diesel-powered)
  • Bus, rideshare, or car (include fuel type—electric, hybrid, petrol, diesel)
• Distance Traveled:
  • In kilometers/miles, segmented by each leg of the journey
• Carbon Offset Actions:
  • Whether carbon offsets were purchased
  • Through which provider or program
  • Amount of CO₂ offset
• Eco-Lodging or Accommodation Details:
  • Name of hotel/lodging
  • Green certifications (e.g., LEED, Green Key, EarthCheck)
  • Sustainable practices observed (e.g., towel reuse, energy-saving measures)
• Additional Sustainable Actions Taken:
  • Participation in virtual meetings to reduce travel
  • Use of reusable items (e.g., water bottles, utensils)
  • Local public transportation used during the trip
• Reflection or Feedback (Optional):
  • Suggestions on how the company can improve support for sustainable travel
  • Barriers faced in making eco-friendly choices

3. Submission Process

• Employees must submit their completed travel logs within five (5) business days of returning from their trip.
• Logs should be uploaded via the SayPro Travel Portal, using the designated “Sustainable Travel Log” template provided.
• Department heads will verify and sign off on the travel logs before they are forwarded to the SayPro Sustainability Office for analysis.

4. Review and Integration

• The collected data will be reviewed monthly and incorporated into:
  • Carbon emissions reports
  • Compliance evaluations
  • Sustainability dashboards
  • Future training and policy updates
• Aggregate insights will be shared with senior leadership, featured in internal newsletters, and reported in SayPro’s quarterly ESG reports.

5. Employee Support and Resources

To assist employees in this process, SayPro will provide:

• A detailed guide on how to fill out the travel log effectively.
• Webinars and video tutorials explaining sustainable travel practices.
• Helpdesk support through the SayPro Travel and Tourism Office for questions or assistance.

6. Recognition and Accountability

• Employees demonstrating consistent sustainable travel behaviors may be recognized through SayPro’s Green Ambassador program.
• Inaccurate or non-submitted logs will be flagged, and compliance will be reviewed quarterly as part of performance metrics for business travel accountability.

By requiring the documentation of sustainable travel choices, SayPro reinforces a culture of transparency, accountability, and environmental stewardship across all levels of the organization. This initiative is a key pillar in the execution of SayPro’s June SCDR-6 Sustainable Travel Practices and reflects the organization’s proactive approach to achieving measurable sustainability outcomes.