SayPro Donation Commitment Form: An online form for employees to fill out and indicate their chosen causes and donation amounts.

SayPro Donation Commitment Form: A Pledge to Give with Purpose

Enabling Employees to Commit Financially to Charitable Causes They Care About

Program: SayPro Monthly May SCDR-2
Initiative: SayPro Monthly Charitable Donations
Office Responsible: SayPro Development Strategic Partnerships Office
Supervised by: SayPro Development Royalty

🎯 Purpose of the Form

The Donation Commitment Form is a secure, easy-to-complete online document designed for SayPro employees who wish to participate in the Monthly Charitable Donations initiative by pledging financial contributions to nonprofit organizations. The form formalizes the employee’s intent to donate, specifies the chosen cause(s), and details the amount and frequency of the donation.

This structured process helps SayPro:

• Track pledged donations
• Forecast charitable giving impact
• Facilitate transparency and accountability in CSR efforts
• Align donations with vetted and approved nonprofit partners

📝 Form Structure and Fields

The form is accessible through the SayPro platform and includes the following key sections:

1. Employee Information

• Full Name
• Employee ID
• Department/Office
• Email Address
• Preferred Contact Method

2. Donation Details

• Donation Type:
  • ☐ One-Time Contribution
  • ☐ Recurring Monthly Contribution
• Donation Amount:
  • (e.g., R100 / R500 / Custom Amount)
• Start Date for Recurring Donations:
  • (For monthly pledges)

3. Charity Selection

• Drop-down menu or list of SayPro-approved charitable organizations
  • Checkboxes to select one or multiple charities
  • Option to add a short note or personal motivation for the chosen charity
  • Link to explore charity profiles before committing

4. Payment Preference

• ☐ Deduct from salary
• ☐ Direct debit (bank account details required)
• ☐ Credit/debit card
• Secure payment gateway linked to SayPro’s CSR donation platform

5. Acknowledgement & Agreement

• Checkbox confirming:
  • I authorize SayPro to process the donation as per the details above
  • I understand that my commitment is voluntary and can be modified or canceled with written notice
  • I acknowledge that SayPro will maintain confidentiality of my personal and donation information

🔐 Data Security

All information entered into the Donation Commitment Form is encrypted and securely stored. SayPro complies with data protection laws and ensures that all personal and financial data is handled responsibly and only used for the intended purpose.

📤 Submission and Confirmation

Upon submitting the form:

• A confirmation email is sent to the employee
• The SayPro Donation Dashboard updates to reflect the pledge
• The employee receives a digital commitment certificate for their records
• For recurring donors, reminders are sent monthly to confirm or adjust donations

📈 Why It Matters

This form plays a key role in:

• Planning and projecting donation volumes
• Engaging employees in sustained charitable giving
• Tracking individual and collective impact
• Building a culture of corporate citizenship and shared values

🧾 Next Steps After Form Submission

1. Make the actual donation via the SayPro website or payroll deduction
2. Receive a donation receipt for record-keeping and tax filing
3. Optionally log hours if you’re also volunteering
4. Complete a feedback form to help SayPro improve the initiative

💬 Support and Assistance

Employees needing help filling out the form can contact the CSR Team:
📧 csr@saypro.online
☎️ +27 11 123 4567
🌐 www.saypro.online