SayPro Documents Required from Employee Signed Confidentiality & Logistics Agreement (SayPro standard)

Certainly! Below is a formal outline of the SayPro Documents Required from Employee – Signed Confidentiality & Logistics Agreement, following SayPro’s internal compliance and logistics governance standards under the SayPro Development Royalty.

✅ SayPro Employee Onboarding Requirement: Signed Confidentiality & Logistics Agreement

📌 Document Title:

Signed Confidentiality & Logistics Agreement (SayPro Standard Template)

🔹 Purpose:

To ensure that all SayPro employees, contractors, and logistics team members understand and formally agree to uphold confidentiality, safeguard sensitive information, and comply with the operational protocols of SayPro’s distribution and data systems.

🔹 Key Provisions Covered in the Agreement:

1. Confidentiality Clause:
   • Employees agree not to disclose any private, proprietary, or sensitive information (e.g., beneficiary data, internal strategies, or donor records) outside of their official duties.
   • Applies during and after employment at SayPro.
2. Logistics Compliance Clause:
   • Agreement to follow all SayPro protocols regarding resource handling, transportation, dispatch, and tracking.
   • Includes the use of GPS-tracked systems, packaging standards, and delivery verification protocols.
3. Data Security:
   • Prohibition against unauthorized copying, sharing, or external uploading of SayPro data.
   • Commitment to comply with the SayPro Digital Systems Usage Policy.
4. Asset Protection:
   • Duty to handle SayPro vehicles, devices, and materials responsibly.
   • Obligation to report loss, theft, or damage immediately.
5. Breach of Agreement:
   • SayPro reserves the right to take disciplinary or legal action in the event of a violation.

🔹 Employee Responsibilities:

• Read the entire agreement carefully.
• Sign and date all pages of the document (electronic signatures are permitted if submitted via SayPro Digital HR Portal).
• Keep a personal copy for reference.
• Report any questions or concerns to your HR Liaison or Line Manager before signing.

🔹 Submission Guidelines:

• Document must be completed and signed before or on your first day of duty.
• File name format: [YourFullName]_ConfidentialityLogisticsAgreement_2025.pdf Example: SamkelisiweKhumalo_ConfidentialityLogisticsAgreement_2025.pdf
• Submit via one of the following:
  • SayPro HR Portal: Upload to “Contractual Documents > Signed Agreements”
  • Email to HR: hrdocs@saypro.org

🔒 Compliance and Storage:

• This document is stored securely under your employee file.
• Reviewed annually or upon role change.
• Any updates to the agreement will require re-signing.

🔹 Need the Template?

Employees can request or download the official template from:

• SayPro HR Portal > Document Templates > Confidentiality & Logistics Agreement
• Or request by email: hr@saypro.org (Subject: “Request for Confidentiality & Logistics Agreement Form”)

Would you like a downloadable PDF version of the agreement or a ready-to-send email request template for new staff?