SayPro document required Raw footage and edited video files.

To write a detailed SAYPRO (Standard Agreement for Production and Release Order) document that outlines the required raw footage and edited video files, it should include specific points covering technical details, delivery expectations, rights, and responsibilities. Below is an example of how you can structure such a document:

SAYPRO Document for Raw Footage and Edited Video

1. Purpose and Scope

This document outlines the requirements and expectations for the provision and delivery of both raw footage and edited video files for the project titled [Insert Project Title]. The raw footage will be provided to [Insert Client or Recipient], and the final edited video files will be delivered as per the specifications set below. Both parties must adhere to the terms and conditions set forth herein to ensure timely and proper delivery.

2. Raw Footage Requirements

Raw footage refers to the unedited, original video material captured during the production process. It must meet the following specifications:

2.1 File Format:
– The raw footage must be provided in [specify formats, e.g., Progress 422, .MOV, .MP4, or .MXF].
– All footage should be delivered in the highest resolution available (e.g., 4K, 1080p), depending on what was originally captured.

2.2 Frame Rate:
– The footage should be delivered at the frame rate it was recorded at. Common frame rates include 24fps, 30fps, or 60fps. The frame rate must be consistent throughout the raw footage unless otherwise agreed upon.

2.3 Audio:
– Raw audio files should be delivered in their native format (e.g., WAV, MP3, or AIFF).
– All audio files should be synced to the corresponding video footage.
– Separate audio tracks for dialogue, music, and sound effects should be provided if recorded independently.

2.4 File Organization:
– All raw footage must be organized in a logical folder structure, clearly labeled by shoot date, scene number, or camera angle.
– Each video file should be named according to a consistent naming convention that includes relevant details like the scene number, camera type, or take number (e.g., Scene_01_Take_03_CamA).

2.5 Delivery Method:
– The raw footage should be delivered via [insert delivery method, e.g., hard drive, cloud storage (e.g., Google Drive, Dropbox, WeTransfer)].
– A metadata document or Excel sheet listing all raw footage filenames, scene descriptions, and relevant timestamps must be included.

2.6 Deadline:
– Raw footage must be delivered to [Insert Client Name] no later than [Insert Delivery Date].

3. Edited Video Files Requirements

Edited video files refer to the final product after post-production editing. These files will include video editing, color grading, sound design, and any effects as agreed upon.

3.1 File Format:
– The final edited video files should be delivered in [specify formats, e.g., ProRes 422, .MP4, .MOV].
– The client may request a specific format (e.g., for web distribution, television broadcast) and should communicate this in advance.

3.2 Resolution:
– The final video should be delivered in the agreed resolution, such as 4K, 1080p, or others, based on the project specifications.

3.3 Audio:
– The final video should include a stereo or 5.1 surround sound mix, as agreed.
– Any necessary sound effects, voiceover, and music should be clearly mixed and included in the video.

3.4 Closed Captions and Subtitles (if applicable):
– If requested by the client, closed captions or subtitles should be provided in [insert language(s)].

3.5 File Organization:
– The final edited video should be named according to the agreed naming convention (e.g., ProjectName_Final_Version1.mp4).

3.6 Review and Revision Process:
– The client will be given the opportunity to review the first cut and provide feedback.
– Final edits will be delivered after all revisions are completed and approved by the client.

3.7 Delivery Method:
– Edited video files should be delivered via [insert delivery method: e.g., cloud storage, FTP, or physical hard drive].

3.8 Deadline:
– The final edited video file must be delivered to [Insert Client Name] no later than [Insert Delivery Date].

4. Rights and Ownership

4.1 Raw Footage Ownership:
– [Insert Production Company Name] retains full ownership of the raw footage.
– [Insert Client Name] is granted a non-exclusive, perpetual, worldwide license to use the raw footage for the purposes of this project as agreed upon in the contract.

4.2 Edited Video Ownership:
– [Insert Production Company Name] retains ownership of the edited video files unless otherwise stated in the contract.
– [Insert Client Name] is granted full rights to use the final edited video as per the terms of the project agreement.

5. Confidentiality

Both parties agree that all materials, including raw footage and edited video, are confidential and may not be shared with third parties without prior written consent from the other party. This confidentiality clause remains in effect even after the project is completed.

6. Delivery Confirmation

Upon delivery of both raw footage and edited video files, the receiving party must confirm the receipt of files and their quality within [insert timeframe, e.g., 72 hours]. If any issues with the files are identified, the delivering party will resolve them promptly.

7. Terms and Conditions

– This document is part of the broader contract between [Insert Production Company Name] and [Insert Client Name].
– Any additional terms related to revisions, distribution rights, or other specific project requirements must be addressed in a separate agreement or addendum.

This template can be customized based on the specific needs of the project. The document clearly specifies what is expected for raw footage and edited video, ensuring both parties understand their responsibilities and the standards of delivery.