SayPro Develop a schedule for the event and ensure that all necessary resources (such as speakers, contractors, and financial advisors) are in place

SayPro Monthly Housing Assistance Event Schedule

Below is a detailed schedule for the SayPro Monthly Housing Assistance Event, with all necessary activities, speaker timings, and roles. This schedule also ensures that key resources—such as speakers, contractors, and financial advisors—are in place to provide valuable insights and support to attendees.

Event Overview:

• Date: [Insert Event Date]
• Time: 9:00 AM – 4:00 PM
• Venue: [Insert Venue Name and Address]

Event Schedule:

8:00 AM – 9:00 AM: Event Setup and Registration

• Setup Team:
  • Set up booths, registration desks, AV equipment, and displays.
  • Ensure all materials (brochures, banners, and program schedules) are in place.
  • Coordinate with local contractors and vendors to ensure their booths are set up.
• Registration Desk:
  • Volunteers greet attendees, provide name tags, and distribute event programs.
  • Ensure attendees have access to event maps, schedules, and other relevant information.

9:00 AM – 9:30 AM: Welcome & Opening Remarks

• Speaker: SayPro Program Director (or Local Government Official)
  • Content: Introduction to the SayPro Monthly Housing Assistance Program, its goals, and impact.
  • Purpose: Set the tone of the event, highlight the importance of community-driven housing improvement, and thank sponsors and partners.

9:30 AM – 10:30 AM: Applicant Project Presentations (Part 1)

• Selected Applicants (3-4 applicants)
  • Each applicant will present their completed or ongoing housing improvement project, showcasing before-and-after photos, sharing their challenges, lessons learned, and the impact of receiving SayPro assistance.
  • Q&A: After each presentation, allow 10 minutes for the audience to ask questions.

10:30 AM – 10:45 AM: Networking Break

• Refreshments & Networking:
  • Provide light refreshments (coffee, tea, snacks).
  • Encourage networking among attendees, including applicants, contractors, financial advisors, and local officials.

10:45 AM – 11:45 AM: Applicant Project Presentations (Part 2)

• Selected Applicants (3-4 applicants)
  • Continuation of project presentations.
  • Q&A: 10-minute discussion after each presentation.

11:45 AM – 12:30 PM: Panel Discussion: “Effective Home Improvement and Financing”

• Panel Speakers:
  • Local Contractor: Discuss practical aspects of home improvement, focusing on sustainable renovations and cost-effective solutions.
  • Financial Advisor: Provide insights on financing options, budgeting for home improvements, and available grants/loans for housing projects.
  • Local Government Representative: Explain regional resources, tax incentives, and other support programs.
• Moderator: SayPro Staff Member
  • Audience Q&A: Allow 10-15 minutes at the end for questions from the audience.

12:30 PM – 1:30 PM: Lunch & Networking

• Networking Lunch:
  • Attendees can continue networking with speakers, contractors, and other guests.
  • Provide an opportunity for informal discussions between attendees and financial advisors or contractors.

1:30 PM – 2:30 PM: Breakout Sessions

• Workshop 1:“Navigating the Housing Assistance Application Process” (Led by SayPro Staff)
  • Provide detailed guidance on applying for housing assistance, including eligibility criteria, required documentation, and tips for successful applications.
• Workshop 2:“Home Improvement 101: Common Challenges and Solutions” (Led by Local Contractor)
  • Discuss common challenges in home improvement projects and provide practical solutions for overcoming them, with a focus on quality, safety, and cost control.
• Workshop 3:“Financial Planning for Homeowners: Funding Your Project” (Led by Financial Advisor)
  • Teach participants how to effectively budget for home improvement projects, how to apply for loans, and how to leverage available government grants and tax incentives.

2:30 PM – 3:00 PM: Success Stories: Highlighting Impactful Projects

• Special Guest Speaker: Successful SayPro Program Alumni (Homeowners who previously received assistance)
  • Share their personal experiences of how the SayPro housing assistance program improved their homes and lives, highlighting the ongoing impact of their projects on the community.

3:00 PM – 3:30 PM: Project Awards and Recognition

• Awards Ceremony:
  • Award Categories:
    • Most Impactful Renovation
    • Best Sustainable Project
    • Community Impact Award
  • Awards Presented By: SayPro Leadership Team or Local Government Representatives
  • Certificates of Completion: Hand out certificates to all participants who completed or are in progress with their projects.

3:30 PM – 4:00 PM: Closing Remarks and Future Opportunities

• Closing Address: SayPro Executive Director or Local Government Official
  • Content: Acknowledge the efforts of applicants, volunteers, and partners. Reinforce the importance of continued support for affordable housing initiatives.
  • Future Program Information: Announce upcoming application deadlines, new resources, and plans for future SayPro housing events.
  • Networking Time: After the formal program concludes, provide additional time for informal networking and follow-up questions.

Event Resources and Key Contacts:

1. Speakers:
   • SayPro Program Director/Local Government Official for the opening and closing remarks.
   • Financial Advisor to lead the panel on financing and financial planning.
   • Local Contractors to share expertise in sustainable home improvements.
   • Successful SayPro Alumni for a personal success story presentation.
   • Moderators from SayPro staff to guide sessions and panel discussions.
2. Contractors and Service Providers:
   • Exhibitors: Local contractors, home improvement specialists, and suppliers will have booths set up to display their services, answer questions, and provide insights into home improvement projects.
   • Contractor List: Ensure SayPro maintains a list of reliable, local contractors who are familiar with SayPro housing improvement standards.
3. Financial Advisors:
   • Financial Professionals who specialize in home financing and grants should be available to answer questions regarding the financial aspects of home improvement projects.
   • Provide information on government funding programs, low-interest loans, and other resources for homeowners.
4. Volunteers:
   • Ensure adequate volunteer support for event registration, logistics, and general coordination.
   • Assign volunteers to assist with specific tasks, such as monitoring breakout sessions, managing the awards ceremony, or assisting speakers.
5. Event Materials:
   • Prepare event programs, brochures with SayPro information, resource lists for contractors and funding, and workshop materials for attendees.
6. AV & Technology:
   • Set up microphones, projectors, and presentation equipment for speeches, applicant showcases, and panel discussions.
   • Ensure the availability of a live-streaming setup for virtual attendees, if applicable.

Pre-Event Checklist:

• Confirm all speakers, contractors, and advisors are confirmed and have necessary materials.
• Ensure all promotional materials are printed and ready for distribution.
• Finalize event timeline with venue and confirm logistical details (AV, seating, refreshments).
• Confirm RSVP list for attendees and send out reminder emails.
• Coordinate with local media for event coverage.

Post-Event Follow-Up:

• Send out thank-you emails to all participants, speakers, contractors, and volunteers.
• Share event highlights on social media and SayPro’s website.
• Distribute post-event surveys to gather feedback and identify areas for improvement in future events.

This detailed schedule and the coordination of resources will help ensure that the SayPro Monthly Housing Assistance Event is successful, impactful, and a valuable experience for all attendees.