SayPro Data Collection: Gather all relevant data on resources mobilized during the month

SayPro Data Collection
Responsibilities:

1. Gather Comprehensive Data on Mobilized Resources:
   • Collect data on all resources mobilized during the month, including:
     • Donations: Financial contributions from donors, grants, and other funding sources.
     • Volunteer Efforts: Hours contributed by volunteers, including both ongoing and one-time engagements.
     • In-kind Contributions: Non-monetary resources such as goods, services, or facilities donated to SayPro.
     • Partnerships Formed: Any new partnerships established, including corporate sponsorships, collaborations with other NGOs, or partnerships with community organizations.
2. Ensure Data Accuracy and Completeness:
   • Work closely with the Resource Mobilization Officer and other relevant teams to verify that all data collected is accurate and complete.
   • Cross-check the reported data to ensure there are no discrepancies or missing information.
   • Gather detailed records and documentation for each mobilized resource, ensuring it matches financial reports, volunteer logs, and other relevant documentation.
3. Track Data from Multiple Channels:
   • Collect data from various internal systems or tools (e.g., donation management platforms, volunteer databases, partnership records) to ensure all mobilized resources are tracked across different channels.
   • Ensure that donations, volunteer hours, and in-kind contributions are logged into the appropriate tracking systems for easy reporting and analysis.
   • Capture data from partnership agreements or contracts that highlight new strategic relationships formed during the month.
4. Categorize and Classify Data:
   • Organize the data into distinct categories (e.g., financial donations, volunteer hours, in-kind donations, and partnerships) to make it easier to analyze and report.
   • Ensure that each category of mobilized resources is clearly labeled and easy to track against monthly project goals and budget allocations.
5. Collaborate with Other Departments for Comprehensive Data:
   • Collaborate with relevant teams across the organization, such as Finance, Human Resources, and Program Management, to gather data on mobilized resources.
   • Work with the Communications Officer to ensure that any publicly announced partnerships or donor acknowledgments are recorded.
   • Coordinate with the Program Teams to verify volunteer and in-kind contribution data, especially if these resources are tied to specific projects or initiatives.
6. Ensure Timely Data Collection:
   • Establish and follow a consistent timeline for gathering data from all sources to ensure that the monthly data collection process is completed on time.
   • Regularly check in with departments or teams responsible for providing data to ensure timeliness and prevent delays.
   • Flag any missing or delayed data early on to prevent it from impacting the monthly reporting process.
7. Ensure Data Integrity:
   • Implement procedures to ensure the integrity and quality of the collected data, including double-checking entries, ensuring consistency, and identifying any anomalies.
   • If necessary, conduct periodic audits of resource mobilization data to ensure that all data inputs are accurate and reflect the actual contributions made during the month.
8. Update Data Tracking Systems:
   • Keep internal databases and resource mobilization tools up to date with the latest data, ensuring that they reflect all mobilized resources accurately.
   • Maintain and update any data entry logs or spreadsheets used for tracking donations, volunteer contributions, and other mobilized resources.
9. Prepare Data for Reporting:
   • Once data is collected, prepare it for integration into the monthly report by organizing it into an easily digestible format, such as tables, graphs, or spreadsheets.
   • Ensure that the Data Analyst has the data they need to analyze and visualize key metrics for the monthly reporting process.
10. Track and Measure Trends:
    • Track long-term trends in resource mobilization, such as increases or decreases in donations, volunteer engagement, or partnerships, and document these insights for future analysis.
    • Provide data on trends that could influence future resource mobilization strategies, helping to inform decision-making at SayPro.

By gathering all relevant data on resources mobilized, the SayPro Data Collection function ensures that the organization has a clear, accurate picture of its resource mobilization efforts each month. This data will support accurate reporting, performance assessments, and strategic decision-making for ongoing and future initiatives.