SayPro Data Collection and Analysis: Collect key human resources data for the month.

SayPro Data Collection and Analysis

Reporting Period: 01 January 2025 – 31 January 2025
Prepared For: SayPro Monthly Human Capital Report and SCDR Meeting
Prepared By: Human Capital Department – SayPro

Objective

The objective of this data collection and analysis process is to provide a comprehensive overview of human capital trends at SayPro for the reporting month. This facilitates data-driven decision-making, helps identify areas of improvement, and supports strategic workforce planning.

Key HR Metrics Collected

1. Employee Turnover Rate

• Definition: Percentage of employees who left the organization during the month compared to the total workforce.
• Data Sources: Exit forms, HRIS termination reports.
• Analysis: Identify voluntary vs. involuntary turnover, trends by department, and reasons for separation.
• Use: To evaluate retention efforts and refine engagement strategies.

2. Performance Evaluations

• Definition: Summary and analysis of employee performance ratings submitted during the monthly evaluation cycle.
• Data Sources: Performance Management System, Manager Submissions.
• Analysis: Distribution of ratings, trends in performance, departmental insights, alignment with goals.
• Use: To inform promotion, training, and development decisions.

3. Training Participation

• Definition: Number and percentage of employees who participated in training and development programs.
• Data Sources: LMS (Learning Management System), attendance records.
• Analysis: Participation by role, department, training type (mandatory vs. optional).
• Use: To assess training effectiveness and identify gaps in skills or knowledge.

4. Employee Satisfaction Surveys

• Definition: Monthly pulse survey results capturing employee sentiments across various dimensions (engagement, leadership, work-life balance).
• Data Sources: Digital survey tools (e.g., SurveyMonkey, Google Forms).
• Analysis: Score trends, key concerns, department-specific issues, open feedback themes.
• Use: To improve employee experience and organizational culture.

5. Workforce Demographics

• Definition: Updated statistical breakdown of the workforce in terms of age, gender, tenure, role level, and diversity markers.
• Data Sources: HR Information System (HRIS).
• Analysis: Representation trends, age and tenure distributions, diversity benchmarking.
• Use: To support DEI (Diversity, Equity, and Inclusion) goals and workforce planning.

Reporting and Dissemination

• Compiled By: Human Capital Analytics Team
• Report Title: SayPro Monthly Human Capital Report – January 2025
• Distributed To: Executive Team, HR Business Partners, Department Heads
• Presented At: SayPro Monthly Human Capital Review (SCDR) Meeting
• Date of Meeting: 01 February 2025

Next Steps

• Review trends and insights during the SCDR Meeting.
• Implement necessary HR interventions based on findings.
• Set targets for next month’s key HR indicators.