SayPro Consent Form: A form that grants permission for SayPro to use photos or videos of the child’s performance for promotional purposes.

SayPro Consent Form

The SayPro Consent Form is a document that grants SayPro permission to use photos, videos, or recordings of a child’s performance in connection with the SayPro Development Quarterly Pre-School Singing Competition (Event Code: SCDR-3-31, scheduled for 01 January). This form is required from the parent or legal guardian of each child participating in the event.

By signing this form, parents or guardians provide SayPro with explicit consent to use the child’s image, voice, and performance for marketing, educational, and promotional purposes. The form is a critical part of the registration process and ensures that SayPro has the necessary permissions to share footage or photographs in accordance with applicable laws and privacy standards.

Purpose of the Consent Form

Marketing and Promotion:
Photos and videos of the child’s performance may be used in SayPro’s marketing materials, including social media posts, websites, newsletters, brochures, and other promotional platforms.
Educational Use:
Clips of the performance may also be used for educational purposes, such as training materials for future events, teaching resources, or to showcase talent development.
Event Documentation:
SayPro may also use the recordings as part of the event’s official archives or for future event promotions.

Required Information on the Consent Form

1. Child’s Information

This section captures essential details to identify the child whose performance is being documented.

Full Name of Child
Date of Birth
Age
Performance Song Title

2. Parent/Guardian Information

This section collects the contact details of the parent or legal guardian, who is responsible for granting consent.

Full Name of Parent/Guardian
Relationship to Child
Phone Number (Primary and Alternate)
Email Address
Residential Address

3. Consent for Use of Photos and Videos

The heart of the form, this section provides the parent or guardian with the opportunity to grant permission for the use of their child’s image, voice, and performance.

Consent for Photo/Video Use:
☐ Yes, I give permission for SayPro to use photos, videos, and recordings of my child’s performance in marketing, promotional, or educational materials.

☐ No, I do not grant permission for SayPro to use photos, videos, or recordings of my child’s performance.

Scope of Use:
Please check all that apply:
☐ Social Media (e.g., Facebook, Instagram, Twitter)
☐ Website (e.g., SayPro homepage, event pages)
☐ Print Materials (e.g., flyers, posters, newsletters)
☐ Video Platforms (e.g., YouTube, Vimeo)
☐ Event Archiving/Record Keeping
☐ Other (please specify): \_\_\_\_\_\_\_\_\_\_\_\_

Duration of Use:
The content may be used for an indefinite period, unless otherwise requested by the parent/guardian. If there is a specific time frame for use, please indicate here: \_\_\_\_\_\_\_\_\_\_\_\_

4. Waiver of Liability

This section releases SayPro from liability related to the use of the photos and videos.

Waiver Statement:
I, the undersigned, acknowledge that by signing this form, I grant SayPro permission to use my child’s performance recordings and photos as specified above. I understand that these materials may be used in promotional, educational, or public-facing contexts and waive any right to inspect or approve the finished product.
I release SayPro from any claims related to the use of these materials, including any potential claims for damages, loss, or injury associated with the publication or distribution of photos, videos, or recordings.

5. Additional Permissions (Optional)

If the parent/guardian would like to specify any additional conditions or preferences for the use of media, they can do so here.

Additional Comments or Restrictions:
(For example, “Please do not use my child’s performance on social media” or “I would like to be notified before any video of my child is posted.”)

6. Signature and Date

The final section confirms the parent/guardian’s consent and provides a record of the agreement.

Signature of Parent/Guardian: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Printed Name of Parent/Guardian: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Important Notes for Parents/Guardians

Opting Out: Parents/guardians who do not wish to have photos or videos of their child used for promotional or educational purposes are not penalized and may still participate in the competition. The child’s performance will be solely for internal judging and event documentation.
Control Over Content: While SayPro will take all reasonable steps to protect the privacy of participants, once media is publicly shared (e.g., on social media or the website), it may be difficult to remove or retract.
Revocation of Consent: Parents/guardians have the right to revoke consent at any time. To do so, they must contact SayPro’s Development Office directly at \[insert contact information], and any future use of the child’s photos or videos will be halted.

Why This Form is Important

The SayPro Consent Form ensures that SayPro has clear and explicit permission from parents or guardians to use media featuring children. This permission is vital for the legal and ethical use of images and videos, allowing SayPro to celebrate the children’s talents publicly while respecting privacy concerns. The form also helps manage expectations about how the child’s performance may be shared or used after the event.

Would you like this consent form incorporated into the registration pack as a standalone document, or should it be combined with the registration form in an online submission system? Let me know how you’d like to proceed!