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SayPro Approved Agenda and Meeting Plan (uploaded before meeting date)
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: Use Chat Button 👇
Here is a structured SayPro Approved Agenda and Meeting Plan Template designed to be completed, approved, and uploaded before any SayPro community or stakeholder meeting. This ensures alignment, preparedness, and accountability.
✅ SayPro Approved Agenda and Meeting Plan
Meeting Title: _______________________________________________
Meeting Type: ☐ Community Forum ☐ Stakeholder Meeting ☐ Planning Session ☐ Public Consultation ☐ Other: ___________
Date of Meeting: ____________________
Time: ____________________
Duration: ____________________
Location / Platform: ___________________________________________
Prepared By: _________________________
SayPro Department / Office: _________________________
Date Submitted for Approval: _________________________
📝 Meeting Objectives
List the key objectives or outcomes expected from the meeting:
📋 Meeting Agenda
| Time | Agenda Item | Lead Person / Facilitator | Notes / Supporting Materials |
|---|---|---|---|
| 00:00–00:10 | Welcome & Opening Remarks | _____________________________ | |
| 00:10–00:30 | Overview of Key Topics / Objectives | _____________________________ | Presentation slides, handouts, etc. |
| 00:30–01:00 | Community / Stakeholder Input Session | _____________________________ | Community Questions, Notes Capture Tool |
| 01:00–01:15 | Action Planning and Summary | _____________________________ | Use SayPro Action Tracker Template |
| 01:15–01:30 | Closing Remarks and Next Steps | _____________________________ |
👥 Key Participants & Stakeholders
| Name | Role / Title | Organization / Community | Contact Info (Optional) |
|---|---|---|---|
🧾 Required Materials & Logistics
- ☐ SayPro Attendance Register (Digital or Paper)
- ☐ Projector / Zoom Link Ready
- ☐ Printed Agendas
- ☐ Feedback Forms
- ☐ Safety Protocol Acknowledgment Sheet
- ☐ Meeting Minutes Template Prepared
🔒 Compliance & Approvals
| Item | Status | Approved By | Date |
|---|---|---|---|
| Agenda Approved | ☐ Yes ☐ No | ||
| Safety Protocol Uploaded | ☐ Yes ☐ No | ||
| SayPro Meeting Plan Submitted | ☐ Yes ☐ No | ||
| Venue / Platform Confirmed | ☐ Yes ☐ No | ||
| Materials Uploaded to SayPro Portal | ☐ Yes ☐ No |
Final Upload Deadline: Must be uploaded to the SayPro system at least 48 hours before the scheduled meeting.
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