SayPro Activity Completion Proof: For wellness programs, employees should provide proof of participation (e.g., screenshots of completed fitness challenges or wellness sessions).

Certainly! Here’s a detailed explanation for the SayPro Activity Completion Proof policy, specifically related to participation in wellness programs:

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SayPro Activity Completion Proof

Overview:
To ensure active participation and accountability in the SayPro Wellness Program, employees are required to provide proof of completion for any wellness-related activities they engage in. This includes activities such as fitness challenges, yoga sessions, meditation classes, and other wellness workshops. The proof of participation helps validate engagement, track progress, and support eligibility for wellness incentives or recognition.

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Purpose of Providing Activity Completion Proof:

• Accountability: Verify that employees are actively taking part in the wellness initiatives.
• Tracking & Evaluation: Help SayPro assess overall participation rates and program impact.
• Incentives & Rewards: Ensure employees receive appropriate credit for completed activities tied to incentives.
• Encouragement: Motivate employees to consistently engage in wellness programs.
• Recognition: Identify top performers and contributors for internal wellness awards and acknowledgments.

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Eligible Wellness Activities Requiring Proof:

Employees are expected to submit completion proof for the following activities:

• Fitness Challenges: Daily or weekly steps, push-up or hydration challenges
• Yoga & Meditation Sessions: Live or recorded sessions hosted internally or through partner platforms
• Wellness Workshops: Stress management, nutrition talks, mindfulness training, etc.
• Self-Directed Activities: Activities like gym workouts, outdoor walks, or mindfulness practice, if allowed under program guidelines

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Accepted Forms of Proof:

To confirm participation, employees can submit any of the following:

1. Screenshots or Photos
   • Screenshot of a completed challenge from a fitness app (e.g., steps tracked on Fitbit or Apple Health)
   • Photo of participation in a virtual wellness session (e.g., Zoom or Teams yoga class)
   • Snapshot of attendance or completion screen from a wellness webinar or course
2. Completion Certificates
   • PDFs or images of completion certificates from SayPro sessions or external wellness partners
3. Attendance Logs or Check-ins
   • Email confirmations of attendance
   • Check-in logs or tracking sheets signed by facilitators (for in-person sessions)
4. Progress Tracking Tools
   • Excel or Google Sheets showing daily/weekly progress (if pre-approved)
   • Wellness journals or digital logs (must be dated and consistent)

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Submission Process:

• Where to Submit:
  Upload via the SayPro Wellness Portal or email to wellness@saypro.org
• Deadline:
  Proof must be submitted within 3 days of completing each activity or as per program-specific timelines.
• File Format:
  Acceptable formats include JPG, PNG, PDF, DOCX, XLSX.
• Naming Convention:
  Use the format: FirstName_LastName_ActivityName_Date (e.g., Sam_Mokoena_YogaSession_2025-08-02)

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Privacy & Confidentiality:

• Submitted materials are reviewed only by authorized HR and Wellness Program staff.
• All personal health data is handled in compliance with internal privacy policies and relevant data protection regulations.
• Participants are encouraged to blur or omit any sensitive personal data before submission.

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Verification & Follow-up:

• SayPro wellness coordinators may request additional information or clarification if a submission is unclear.
• Random spot checks may be conducted to ensure fairness and consistency.
• Participants who repeatedly submit incomplete or unverifiable proof may be disqualified from reward eligibility.

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Impact on Incentives & Recognition:

• Employees who submit valid completion proof for eligible activities:
  • Accumulate Wellness Points toward incentives
  • Become eligible for monthly or quarterly wellness rewards (e.g., vouchers, merchandise, wellness days)
  • May be featured in internal communications as Wellness Champions

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Support & Assistance:

If you need help submitting your proof or have questions about what qualifies:

• Contact: wellness@saypro.org
• Access: SayPro Wellness FAQ in the Employee Portal

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Final Reminder:

Participation is important—but proving your participation ensures your efforts are recognized and rewarded. Don’t forget to submit your SayPro Activity Completion Proof for every eligible wellness event you complete!

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