SayPro A contract template to formalize agreements between SayPro and sponsors, including terms, deliverables, and timelines.

Certainly! Below is a detailed write-up for SayPro’s Sponsorship Contract Template, designed to formalize agreements between SayPro Festival Management Office and sponsors, under the SayPro Development Royalty (SCDR) framework:

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SayPro Sponsorship Contract Template

Objective:
To provide a standardized, legally sound contract template for formalizing sponsorship agreements between SayPro and each sponsor. This contract ensures that all parties are aligned on financial commitments, deliverables, branding rights, timelines, and termination clauses—establishing mutual accountability and professional expectations.

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1. Purpose of the Contract Template

A sponsorship contract:

• Legally binds both parties to agreed terms.
• Defines the scope and nature of the sponsorship.
• Prevents misunderstandings or disputes.
• Protects SayPro’s brand integrity and event quality.
• Establishes a clear roadmap for execution and follow-through.

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2. Key Sections of the Sponsorship Contract Template

Below is a breakdown of essential sections to include in the sponsorship contract:

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I. Contract Header

• Contract Title:
  SayPro Sponsorship Agreement
• Parties:
  • This agreement is made between:
    • SayPro Development Royalty, operating through the SayPro Festival Management Office (hereafter referred to as “SayPro”)
    • [Sponsor Name], with its principal office at [Sponsor Address] (hereafter referred to as “Sponsor”)
• Date of Agreement:
  • Effective Date: [Insert Date]

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II. Sponsorship Details

• Event Name:
  • [SayPro Festival Name/Edition]
• Event Date and Location:
  • [Insert Event Date(s) and Venue]
• Sponsorship Tier and Package:
  • Sponsor agrees to participate as a:
    • [Platinum/Gold/Silver/Bronze/Custom Tier]
  • Total Sponsorship Value: $[Insert Amount]
  • Type: [Cash Contribution / In-Kind / Hybrid]

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III. Deliverables and Sponsor Benefits

• SayPro agrees to provide the following to the Sponsor:
  • Logo placement on event banners, website, and social media
  • Exhibition booth or branded activation space
  • VIP access for [X] sponsor representatives
  • Stage mentions or screen time during program segments
  • Inclusion in press releases and media outreach
  • Customized branding opportunities as outlined in the attached Sponsorship Benefits Schedule (Annex A)

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IV. Payment Terms

• Total Amount Payable: $[Insert Amount]
• Payment Due Dates:
  • Initial Payment: $[XX], due upon signing
  • Final Payment: $[XX], due by [Insert Date]
• Bank Details/Invoice References:
  • Payments to be made to SayPro’s designated bank account as provided in the official invoice.

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V. Sponsor Obligations

• Provide high-resolution logo files within [X] days of signing.
• Deliver marketing materials for booth/display by [Insert Date].
• Abide by SayPro’s brand guidelines and event regulations.
• Collaborate with SayPro staff on activation planning and execution.

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VI. Intellectual Property and Brand Use

• Both parties grant each other the non-exclusive, royalty-free right to use each other’s logos and branding for promotional purposes specific to the event.
• All usage must be approved in writing in advance.
• Sponsor branding will not be associated with content that violates SayPro’s policies or community values.

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VII. Cancellation and Termination

• By Sponsor:
  • Sponsor may cancel this agreement in writing no less than 30 days prior to the event, subject to a [25%] cancellation fee.
• By SayPro:
  • SayPro may terminate the agreement for breach, reputational risk, or failure to make payment.
• Force Majeure:
  • Neither party shall be liable for delays or failure to perform due to acts of God, pandemic, or other unforeseeable circumstances beyond reasonable control.

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VIII. Confidentiality

• Both parties agree to maintain the confidentiality of sensitive business, financial, and strategic information shared during the course of this agreement.

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IX. Liability and Indemnity

• SayPro will not be held responsible for any loss or damage to the sponsor’s materials or branding at the event unless caused by gross negligence.
• The sponsor agrees to indemnify SayPro against any claims arising from their participation or actions during the festival.

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X. Dispute Resolution

• Any disputes arising from this contract will be resolved through:
  • Step 1: Negotiation between parties.
  • Step 2: Mediation facilitated by a neutral third party.
  • Step 3: Arbitration under the jurisdiction of [Insert Country/City].

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XI. Agreement Signatures

By signing below, both parties acknowledge and accept the terms outlined above.

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For SayPro Development Royalty (SCDR):
Name: ___________________________
Title: ____________________________
Signature: ________________________
Date: ____________________________

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For [Sponsor Name]:
Name: ___________________________
Title: ____________________________
Signature: ________________________
Date: ____________________________

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Annexes (Optional but Recommended)

• Annex A: Sponsorship Benefits Schedule
• Annex B: Event Branding Guidelines
• Annex C: Booth Layout or Activation Plan
• Annex D: Payment and Invoice Breakdown

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Expected Outcomes

• Clear, enforceable terms for both SayPro and sponsors.
• Increased professionalism and reduced legal risk.
• Efficient management of deliverables, timelines, and payments.
• A solid legal foundation for long-term partnership growth.

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