Author: Linah Ralepelle

SayPro Youth Leadership Training Camp – 5-Day Program

Objective:
To develop leadership skills in young participants through interactive training on communication, conflict resolution, time management, and team building. The camp will provide diverse activities, discussions, and experiential learning exercises designed to enhance participants’ ability to lead effectively.

Target Audience:
Youth participants aged 15-21 who are looking to build their leadership potential.

Day 1: Introduction to Leadership & Communication Skills

Morning Session: Welcome and Icebreaker Activities (9:00 AM – 12:00 PM)

• Introduction to the SayPro Leadership Program:
• Overview of the 5-day training.
• Setting group expectations and learning objectives.
• Emphasis on the importance of youth leadership.
• Icebreakers and Group Dynamics:
• Fun activities to help participants get to know each other and form connections.
• Group building exercises such as “Human Knot” or “Two Truths and a Lie.”

Afternoon Session: Effective Communication in Leadership (1:00 PM – 4:00 PM)

• Key Concepts of Communication:
• Th importance of clarity and empathy in communication.
• Activity: Communication Skills Role-Play:
• Participants will break into small groups and role-play various leadership scenarios (e.g., addressing team challenges, motivating others, giving feedback).
• Focus on practicing both verbal and non-verbal communication techniques.
• Reflection & Group Discussion:
• Debrief on key takeaways from role-play activities.
• Discuss the importance of maintaining open lines of communication as a leader.

Evening Session: Group Reflection (6:00 PM – 7:00 PM)

• Group Discussion: Reflection on the day’s learning and personal goals for the camp.
• Closing Remarks: Motivational speech about the power of communication in leadership. Day 2: Conflict Resolution & Emotional Intelligence

Morning Session: Conflict Resolution Strategies (9:00 AM – 12:00 PM)

• Understanding Conflict:
• What causes conflict in groups?
• The role of leaders in managing and resolving conflict.
• Key conflict resolution styles: Avoidance, Accommodation, Competition, Compromise, and Collaboration.
  e role of verbal and non-verbal communication in leadership.
• Active listening skills and feedback.
• The
• Activity: Conflict Resolution Scenarios:
• Role-playing common conflicts (e.g., team disagreement, lack of motivation).
• Participants work in pairs to practice resolving the conflict using various techniques.

Afternoon Session: Emotional Intelligence in Leadership (1:00 PM – 4:00 PM)

• Components of Emotional Intelligence (EI):
• Self-awareness, self-regulation, motivation, empathy, and social skills.
• How EI impacts leadership effectiveness.
• Activity: Emotional Intelligence Assessment:
• Participants take an emotional intelligence self-assessment.
• Discuss how to improve EI and its relevance to handling conflicts, team dynamics, and leadership.
• Group Exercise: Empathy in Leadership:
• Small group activity where participants practice empathetic listening and responding in various leadership scenarios.

Evening Session: Group Reflection (6:00 PM – 7:00 PM)

• Guided Reflection: Discuss how emotional intelligence plays a role in effective conflict resolution and team management.
• Closing Remarks: Reinforcement of conflict resolution and emotional intelligence concepts. Day 3: Time Management & Prioritization

Morning Session: Time Management for Leaders (9:00 AM – 12:00 PM)

• Understanding Time Management:
• The importance of time management in leadership roles.
• Key time management tools: To-Do lists, Eisenhower Matrix, Time Blocking, Pomodoro Technique.
• Strategies for avoiding procrastination and managing distractions.
• Activity: Time Management Challenges:
• Participants will engage in a time management simulation, where they need to balance multiple leadership tasks (e.g., planning an event, leading a team, and managing personal tasks).

Afternoon Session: Prioritization Techniques for Effective Leadership (1:00 PM – 4:00 PM)

• Identifying Priorities:
• Distinguishing between urgent and important tasks.
• Setting short- and long-term goals.
• Activity: The 80/20 Rule Exercise:
• Participants analyze their current goals and identify which activities contribute most to their success (focusing on the 20% that will yield 80% of the results).
• Group Discussion: Time Management Strategies in Action:
• Real-life examples of leaders who have successfully implemented time management techniques.

Evening Session: Group Reflection (6:00 PM – 7:00 PM)

• Group Sharing: Participants reflect on their personal time management challenges and share strategies they plan to implement moving forward. Day 4: Team Building & Leadership Styles

Morning Session: Understanding Leadership Styles (9:00 AM – 12:00 PM)

• Exploring Different Leadership Styles:
• The key leadership styles: Autocratic, Democratic, Laissez-faire, Transformational, Transactional.
• When to use each style effectively.
• Activity: Leadership Style Self-Assessment:
• Participants take a quiz to determine their natural leadership style and discuss their results.
• Group Discussion: Adapting Leadership Styles:
• How to adapt leadership styles based on team needs and situations.

Afternoon Session: Building Effective Teams (1:00 PM – 4:00 PM)

• The Role of a Leader in Team Building:
• Understanding group dynamics and fostering collaboration.
• The importance of trust, communication, and respect in high-functioning teams.
• Activity: Team Building Challenges:
• Participants will work in teams to complete various challenges that require effective teamwork, such as problem-solving tasks or physical challenges (e.g., trust fall, blindfold maze).
• Reflection & Discussion:
• Reflect on team building exercises and how leaders can create an inclusive, productive, and motivated team environment.

Evening Session: Group Reflection (6:00 PM – 7:00 PM)

• Closing Activity: Each participant shares one key lesson learned about team building and how they can apply it in their leadership roles. Day 5: Putting It All Together: Leadership in Action

Morning Session: Developing a Leadership Action Plan (9:00 AM – 12:00 PM)

• Creating a Personal Leadership Plan:
• How to integrate the skills learned over the past days into an actionable leadership plan.
• Participants will identify their strengths and areas for growth, then set SMART (Specific, Measurable, Achievable, Relevant, Time-bound) goals for their leadership journey.
• Group Discussion: Discuss the importance of continuous learning and development as a leader.

Afternoon Session: Final Leadership Challenge (1:00 PM – 4:00 PM)

• Leadership Simulation:
• A final group exercise where participants are assigned leadership roles in a complex scenario (e.g., organizing a community event or leading a project).
• Each group must plan, delegate, and execute a series of tasks, integrating all the leadership skills they’ve learned during the week.
• Feedback and Reflection:
• Participants provide feedback to each other on leadership strengths and areas for improvement.

Closing Ceremony (5:00 PM – 6:00 PM)

• Certificates and Acknowledgements:
• Presentation of certificates to participants.
• Recognition of achievements and growth throughout the week.
• Final Inspirational Speech:
• Motivational address on leadership and the impact participants can have on their communities.
• Group Photo and Farewell:
• Group photo to commemorate the training experience.
• Farewell and networking opportunity. Key Takeaways:
• Communication Skills: Leaders will learn how to communicate clearly, actively listen, and provide constructive feedback.
• Conflict Resolution: Participants will be able to apply conflict resolution strategies and understand the importance of emotional intelligence.
• Time Management: Practical tools and strategies for managing time effectively and prioritizing tasks.
• Team Building: How to foster strong, collaborative teams and adapt leadership styles to fit team dynamics.
• Leadership Development: Participants will leave with a personalized action plan for continuing their leadership journey.

This training program incorporates interactive learning, experiential exercises, and reflection sessions to ensure that young participants develop the necessary leadership skills in an engaging and impactful way.

SayPro Product Launches
https://sports.saypro.online/index.php/2025/02/07/saypro-product-launches-saypro-works-closely-with-clients-to-design-innovative-product-launch-events-that-create-buzz-attract-media-attention-and-effectively-showcase-the-new-product/
SayPro Team Building and Employee Engagement https://sports.saypro.online/index.php/2025/02/07/saypro-team-building-and-employee-engagement-organizing-engaging-team-building-exercises-retreats-and-corporate-social-events/
SayPro Annual General Meetings (AGMs) and Award Ceremonies
https://sports.saypro.online/index.php/2025/02/07/saypro-annual-general-meetings-agms-and-award-ceremonies-saypro-offers-seamless-management-of-corporate-meetings/
SayPro Social Events SayPro’s team specializes in crafting personalized https://sports.saypro.online/index.php/2025/02/07/saypro-social-events-saypros-team-specializes-in-crafting-personalized-and-unforgettable-social-gatherings-from-intimate-celebrations-to-extravagant-affairs/
SayPro Weddings SayPro provides end-to-end wedding planning https://sports.saypro.online/index.php/2025/02/07/saypro-weddings-saypro-provides-end-to-end-wedding-planning-from-venue-selection-and-catering-to-decor-and-entertainment-ensuring-the-couples-vision/
SayPro Birthday Parties Whether it’s for children or adults https://sports.saypro.online/index.php/2025/02/07/saypro-birthday-parties-whether-its-for-children-or-adults-saypro-offers-themed-birthday-parties-that-reflect-the-clients-preferences-and-make-for-a-fun-and-memorable-occasion/
SayPro Anniversaries and Reunions SayPro creates meaningful celebrations https://sports.saypro.online/index.php/2025/02/07/saypro-anniversaries-and-reunions-saypro-creates-meaningful-celebrations-that-bring-together-loved-ones-and-foster-deep-connections/
SayPro Sports Events SayPro has extensive experience in organizing https://sports.saypro.online/index.php/2025/02/07/saypro-sports-events-saypro-has-extensive-experience-in-organizing-sports-events-from-amateur-tournaments-to-high-profile-competitions/
SayPro Sports Tournaments SayPro organizes sports leagues https://sports.saypro.online/index.php/2025/02/07/saypro-sports-tournaments-saypro-organizes-sports-leagues-and-tournaments-for-schools-clubs-and-communities-ensuring-smooth-event-coordination/ SayPro Marathons and Charity Runs Organizing large-scale sporting https://sports.saypro.online/index.php/2025/02/07/saypro-marathons-and-charity-runs-organizing-large-scale-sporting-events-while-managing-logistics/
SayPro Corporate Sports Days SayPro designs fun and engaging sports https://sports.saypro.online/index.php/2025/02/07/saypro-corporate-sports-days-saypro-designs-fun-and-engaging-sports-activities-for-corporate-clients-to-enhance-teamwork-health-and-employee-engagement/
SayPro Trade Shows and Exhibitions SayPro excels in creating impactful https://sports.saypro.online/index.php/2025/02/07/saypro-trade-shows-and-exhibitions-saypro-excels-in-creating-impactful-trade-shows-and-exhibitions-that-provide-brands-with-the-opportunity-to-connect-with-their-audience/
SayPro Booth Design and Setup SayPro works with clients
https://sports.saypro.online/index.php/2025/02/07/saypro-booth-design-and-setup-saypro-works-with-clients-to-design-eye-catching-and-functional-exhibition-booths-that-capture-attention-and-communicate-their-brands-message/
SayPro Logistics and Coordination managing everything from exhibitor https://sports.saypro.online/index.php/2025/02/07/saypro-logistics-and-coordination-managing-everything-from-exhibitor-registration-and-materials-transportation-to-event-day-coordination-and-crowd-management/
SayPro Attendee Engagement Implementing innovative strategies https://sports.saypro.online/index.php/2025/02/07/saypro-attendee-engagement-implementing-innovative-strategies-to-engage-attendees/
SayPro Destination Management For clients looking to host an event https://sports.saypro.online/index.php/2025/02/07/saypro management/ SayPro Venue Selection Identifying and securing the perfect https://sports.saypro.online/index.php/2025/02/07/saypro-venue-selection-identifying-and-securing-the-perfect-venue-whether-its-a-tropical-beach-resort-a-historic-cultural-site/
SayPro Travel and Accommodation Coordinating travel arrangements https://sports.saypro.online/index.php/2025/02/07/saypro-travel-and-accommodation-coordinating-travel-arrangements-for-guests-participants-and-speakers/
SayPro Local Experiences Organizing cultural tours, activities, and team https://sports.saypro.online/index.php/2025/02/07/saypro-local-experiences-organizing-cultural-tours-activities-and-team-building-exercises-that-allow-guests-to-explore-the-destination-in-an-engaging-and-memorable-way/

• Attending Royal Board Committee regarding attendees of one of Board members.
• Draft a electricity requisitions for DYP and Midrand and share the link to SCFR.
• Assists SCFR with printing requisition for plumbing and TV brackets for Royal Committee to signed
• Assigned development specialist to go to school for Neftaly Kingdom Project
• Attending meeting with SCLMR
• Attending Development meeting regarding feedback from the school
• Communicating with SCOR to assists with Accenture reports for publishing online

24/01/2025

• Development Risk Assessment report
  https://charity.saypro.online/index.php/2025/01/24/risk-assessment-report/
• Documenting minutes and attendance register regarding regarding Upcoming Events Meeting
• Assists Treasure Royalty with the resignation letter for old signatory share them to SCFR via email

28/01/2025

• Morning Prayer
• Attending SCLMR with Royal Board Committee regarding resignation of two learners and replacement,
• Document the minutes and attendance register.
• Filling documents of new volunteer also populating her information on data required
• Assigned duties to team
• Assists Treasurer by opening website of en.saypro and resignation letter for old signatories
• Send requisitions to SCFR
• Call SCRR to asked access of saypro.jobs
• Call SCLMR to assists me with confirmation for Development positions if have been added to saypro jobs
• Published list of sport and Strategic plan on saypro.questions

30/01/2025

• Attending SayPro Neftaly Kingdom Policy and Procedures meeting
• Developed and published DYP company profile
  https://charity.saypro.online/index.php/2025/01/30/company-profile-diepsloot-youth-project/
• Populate information of new volunteer on data require, scan and file documents of three new volunteers
• Developed agreement letter for new volunteer

31/01/2025

• Meeting with SCMR to assist with list of courses that are accredited and request Accreditation certificates
• Tabled list of courses that are accredited and send the email to Lesego with the attachment of Accreditation certificates

Challenges
-No electricity and patrol

03/02/2025

• Attending meeting with SCDR, SCOR and Education Manager by checking unit standard that are accredited with MICT SETA and QCTO
• Communicated with Lesego regarding courses that are Accredited
• Call CEO to confirm about the courses that were not accredited

Challenges
-No electricity and patrol

04/02/2025
– Assign duties
– Assist and approved Development Officer with the request for generator funds letter

Challenges
-No electricity and patrol

Diepsloot Youth Project Profile Index

1. About Diepsloot Youth Project

Diepsloot Youth Project (DYP) is a non-profit organization dedicated to transforming the lives of young people in Diepsloot, South Africa. Established in 2014, our organization is built on the belief that every youth deserves access to quality education, skills development, and opportunities for personal growth.

At DYP, we understand the challenges facing youth in underserved communities like Diepsloot. Poverty, lack of educational resources, and limited access to opportunities can hinder their ability to reach their full potential. Therefore, we strive to create a nurturing environment where young individuals can thrive and become catalysts for positive change in their community.

Our programs and initiatives are designed to address the holistic needs of youth, including academic support, life skills training, career guidance, and mentorship. Through innovative approaches and partnerships with local stakeholders, we aim to empower young people to break the cycle of poverty and build a brighter future for themselves and their families.

At the heart of Diepsloot Youth Project is our commitment to fostering leadership, resilience, and self-confidence among youth. We believe that by investing in their potential and providing them with the tools they need to succeed, we can create a more inclusive and prosperous society for all.

Join us in our mission to empower the youth of Diepsloot and unlock their limitless potential. Together, we can make a meaningful difference in the lives of young people and inspire positive change in our community.

• Programs Offered

Diepsloot Youth Project offers a range of innovative programs tailored to meet the diverse needs of youth in the Diepsloot community. Our programs are designed to empower young people with the skills, knowledge, and opportunities they need to succeed academically, professionally, and personally. Here are some of the key programs we offer:

1. Education Enrichment Programs: Our education enrichment programs provide academic support, tutoring, and mentoring to help students excel in their studies. We offer tutoring in subjects such as mathematics, science, English, and life skills, equipping students with the tools they need to achieve academic success.

2. Skills Development Workshops: We offer skills development workshops and vocational training programs to help youth acquire practical skills that are in demand in the job market. From computer literacy and digital skills to entrepreneurship training and vocational courses, our workshops empower young people to pursue meaningful careers and create opportunities for themselves.

3. Youth Leadership Development: Our youth leadership development programs focus on fostering leadership skills, self-confidence, and civic engagement among young people. Through workshops, seminars, and community projects, we empower youth to become proactive leaders and agents of positive change in their community.

4. Career Guidance and Mentorship: We provide career guidance and mentorship programs to help youth explore career options, set goals, and make informed decisions about their future. Our mentors offer guidance, support, and encouragement as youth navigate their academic and professional journeys.

5. Arts and Cultural Programs: Our arts and cultural programs provide youth with opportunities to explore their creative talents and express themselves through various forms of art, music, dance, and theater. These programs promote cultural appreciation, self-expression, and personal development among youth.

6. Sports and Recreation: We believe in the power of sports to promote physical health, teamwork, and leadership skills among youth. Through our sports and recreation programs, we provide opportunities for youth to participate in organized sports leagues, tournaments, and recreational activities.

These are just a few examples of the programs offered by Diepsloot Youth Project. We are committed to continually expanding and enhancing our programs to meet the evolving needs of youth in the Diepsloot community and empower them to reach their full potential.

• Impact and Achievements

Diepsloot Youth Project (DYP) is dedicated to creating tangible, positive impacts in the lives of young people in the Diepsloot community. Through our programs and initiatives, we measure our success by the following key indicators:

1. Academic Achievement: Many of our students have shown significant improvements in their academic performance, with higher grades and increased confidence in their abilities. We track academic progress through regular assessments and feedback from teachers and mentors.

2. Skill Development: Our skills development workshops have equipped youth with practical skills that are valuable in the job market. Participants have gained proficiency in areas such as computer literacy, entrepreneurship, vocational training, and digital skills, enabling them to pursue meaningful careers and entrepreneurial ventures.

3. Youth Leadership: Our leadership development programs have empowered youth to become active leaders and change-makers in their community. Through workshops, seminars, and community projects, participants have developed leadership skills, self-confidence, and a sense of civic responsibility.

4. Career Readiness: Our career guidance and mentorship programs have helped youth explore career options, set goals, and make informed decisions about their future. Many of our participants have successfully transitioned to further education or gained employment opportunities as a result of our support and guidance.

5. Community Engagement: We actively engage with the community through outreach programs, events, and partnerships. Our efforts have contributed to building stronger community ties, fostering collaboration among stakeholders, and promoting a culture of inclusivity and social responsibility.

6. Personal Growth: Perhaps most importantly, our programs have had a profound impact on the personal growth and development of youth participants. Many have reported increased self-esteem, resilience, and a sense of belonging as a result of their involvement with Diepsloot Youth Project.

In addition to these key indicators, Diepsloot Youth Project has achieved several notable milestones and recognitions, including:

– Recognition from local authorities, community leaders, and partner organizations for our contributions to youth development in Diepsloot.

– Successful implementation of innovative programs and initiatives that address the unique needs and challenges facing youth in the community.

– Expansion of our reach and impact through strategic partnerships, funding support, and collaborative efforts with other organizations and institutions.

As we continue our mission to empower youth and create positive change in Diepsloot, we remain committed to measuring and evaluating our impact, refining our programs, and striving for excellence in everything we do. Together with our partners and supporters, we are building a brighter future for the youth of Diepsloot.

• Partnerships and Collaborations

Diepsloot Youth Project (DYP) recognizes the importance of collaboration and partnerships in achieving our mission of empowering youth in the Diepsloot community. Through strategic alliances with various organizations, institutions, and individuals, we can leverage resources, expertise, and networks to create greater impact and sustainability. Here are some of our key partnerships and collaborations:

1. Local Schools and Educational Institutions: We collaborate closely with local schools and educational institutions to provide academic support, tutoring, and mentorship to students. Through these partnerships, we identify areas of need and develop targeted interventions to support students in their academic journey.

2. Community Organizations: We work closely with other non-profit organizations and community groups to address common challenges and promote collective action. By sharing resources, best practices, and networks, we amplify our impact and reach a broader audience within the community.

3. Government Agencies and Authorities: We engage with government agencies and authorities at the local, regional, and national levels to advocate for policies and programs that benefit youth in Diepsloot. Through dialogue, collaboration, and advocacy, we seek to address systemic issues and create an enabling environment for youth development.

4. Corporate Partners and Sponsors: We partner with corporate entities and sponsors who share our commitment to youth empowerment and community development. These partnerships provide funding support, in-kind donations, and volunteer opportunities that enable us to expand our programs and reach more young people.

5. Academic and Research Institutions: We collaborate with academic and research institutions to conduct assessments, evaluations, and research projects that inform our program design and implementation. By leveraging the expertise of researchers and academics, we ensure that our programs are evidence-based and responsive to the needs of youth.

6. International NGOs and Development Agencies: We engage with international NGOs and development agencies that provide technical assistance, funding, and capacity-building support to strengthen our organizational capacity and expand our reach. These partnerships enable us to access global networks, resources, and best practices in youth development.

Through our partnerships and collaborations, Diepsloot Youth Project is able to maximize our impact, leverage resources, and build sustainable solutions to address the complex challenges facing youth in Diepsloot. We are grateful for the support and commitment of our partners, and we look forward to continued collaboration in our shared mission of empowering youth and building stronger communities.

• Get Involved

Thank you for your interest in supporting the mission of the Diepsloot Youth Project (DYP) to empower youth in the Diepsloot community. There are several ways you can get involved and make a meaningful difference:

1. Volunteer Opportunities: We welcome volunteers who are passionate about youth development to join us in various capacities, including tutoring, mentoring, event coordination, fundraising, and program facilitation. Your time and expertise can have a positive impact on the lives of young people in Diepsloot.

2. Donations and Sponsorships: Your financial contributions can support the implementation of our programs, the purchase of educational materials, the provision of scholarships, and the maintenance of our facilities. Every donation, no matter the size, helps us continue our work of empowering youth and transforming communities.

3. Partnerships and Collaborations: If you represent an organization, institution, or corporation that shares our commitment to youth empowerment, we invite you to explore partnership opportunities with DYP. Together, we can leverage our resources, networks, and expertise to create innovative solutions and maximize our impact.

4. Spread Awareness: Help us raise awareness about the issues facing youth in Diepsloot and the importance of investing in their future. Share our stories, achievements, and impact on social media, and encourage others to join our cause and support our programs.

5. Attend Events and Activities: Stay informed about upcoming events, workshops, and activities organized by Diepsloot Youth Project. Your participation and engagement help create a sense of community and support for our youth programs.

6. Internship and Training Opportunities: If you are a student or young professional seeking hands-on experience in the field of youth development, consider applying for internship or training opportunities at DYP. Gain valuable skills, knowledge, and insights while making a difference in the lives of young people.

To get involved with Diepsloot Youth Project or learn more about how you can support our mission, please contact us through the information provided below.

Your support is vital in helping us create brighter futures for the youth of Diepsloot. Together, we can empower young people to reach their full potential and build thriving communities. Thank you for considering involvement with the Diepsloot Youth Project.

• Contact Information

Contact Information for Diepsloot Youth Project

If you have any questions, inquiries, or would like to get involved with the Diepsloot Youth Project, please don’t hesitate to reach out to us using the following contact information:

Address: Diepsloot Youth Project

6863 Peach Road, Diepsloot Ext 10

Diepsloot, 2189, South Africa

Phone: +27 (0) 11 071 1903

Email: info@diepslootyouth.org.za

Website: https://diepslootyouth.org.za

We welcome your feedback, ideas, and contributions as we work together to empower youth and transform communities in Diepsloot. Thank you for your interest and support! Thank you for your interest in Diepsloot Youth Project. Explore the sections above to learn more about our organization and how you can support our mission to empower youth in Diepsloot, South Africa.

1. Executive Summary

This report outlines the current and potential risks identified in the areas of Diepsloot Youth Project and SayPro. The objective of this risk assessment is to identify operational, financial, external, and safety-related risks that could impact the successful implementation of the collaborative project aimed at empowering youth through skills development and employment opportunities. By assessing these risks, we can develop strategies to mitigate or eliminate them, ensuring smooth project execution and sustainability.

2. Methodology

The risk identification process included a combination of interviews with key stakeholders, a review of project documentation, and historical data from similar initiatives. Risks were evaluated based on their likelihood and potential impact, categorizing them into high, medium, and low priority.

3. Identified Risks

A. Operational Risks

1. Lack of Coordination between Diepsloot Youth Project and SayPro

• Risk Description: A failure in communication or coordination between Diepsloot Youth Project and SayPro could lead to misaligned project goals, delays, or confusion about roles and responsibilities.
• Potential Impact: Delayed project outcomes, inefficiencies in resource allocation, and strained relationships between the organizations.
• Current Status: Some instances of miscommunication have been noted in past activities.
• Priority: High
• Mitigation Strategies:
  • Establish clear communication channels, regular check-ins, and progress meetings.
  • Develop a shared project management platform to track tasks, timelines, and deliverables.

2. Resource Shortages

• Risk Description: Insufficient funds, inadequate staffing, or lack of necessary equipment could hinder the delivery of the training programs or affect the quality of service provided.
• Potential Impact: Program delays, reduced participant satisfaction, or inability to meet training objectives.
• Current Status: Budget constraints in the early stages of the project have raised concerns about resource availability.
• Priority: High
• Mitigation Strategies:
  • Conduct a detailed resource planning process at the beginning of the project.
  • Seek additional sponsorships, funding from local businesses, or government grants.
  • Establish contingency funds for unexpected resource needs.

3. Skills Mismatch among Participants

• Risk Description: Youth participants may not possess the basic skills required for the training, leading to disengagement or failure to meet training objectives.
• Potential Impact: Reduced effectiveness of the program, lower completion rates, and dissatisfaction among participants.
• Current Status: Initial assessments suggest varying skill levels among youth participants.
• Priority: Medium
• Mitigation Strategies:
  • Conduct pre-program assessments to determine the skill levels of participants.
  • Offer foundational skills training before the core program starts.
  • Tailor the program to cater to varying skill levels by offering tiered courses.

B. Financial Risks

4. Insufficient Funding

• Risk Description: The project may face funding shortfalls due to a lack of continued financial support or a decline in revenue generation.
• Potential Impact: Inability to meet operational costs, staff salaries, or provide adequate resources for participants.
• Current Status: While initial funding is secured, there is uncertainty about long-term financial sustainability.
• Priority: High
• Mitigation Strategies:
  • Diversify funding sources (corporate sponsors, government grants, community fundraisers).
  • Develop a long-term sustainability plan, including potential income-generating activities related to the project.
  • Secure multi-year commitments from donors to ensure financial stability.

5. Mismanagement of Funds

• Risk Description: Poor financial oversight or misuse of funds could lead to financial instability or legal issues.
• Potential Impact: Damage to the organizations’ reputation, legal liabilities, and project disruptions.
• Current Status: While financial management systems are in place, occasional discrepancies in fund tracking have been noted.
• Priority: Medium
• Mitigation Strategies:
  • Regular audits and financial reviews.
  • Implement strict budgeting and expense tracking protocols.
  • Provide training for staff on financial transparency and accountability.

C. External Risks

6. Political or Social Instability

• Risk Description: Changes in the political environment or social unrest in Diepsloot or the surrounding areas may disrupt project activities.
• Potential Impact: Safety risks for staff and participants, project delays, and difficulty in maintaining community trust.
• Current Status: The political and social situation in the region is sometimes volatile, which poses a challenge for long-term project planning.
• Priority: Medium
• Mitigation Strategies:
  • Develop a crisis communication and response plan.
  • Build strong community relationships to foster local support.
  • Monitor the political and social landscape closely and adjust activities as necessary.

7. Economic Downturn

• Risk Description: A local or global economic downturn could reduce funding opportunities and participation in the training programs.
• Potential Impact: Reduced financial resources and difficulty maintaining participant engagement.
• Current Status: Economic instability in the region could lead to higher unemployment rates, impacting both funding and participation.
• Priority: Medium
• Mitigation Strategies:
  • Strengthen partnerships with local businesses and government organizations to ensure support during economic challenges.
  • Adapt the program to provide immediate value, such as job placement assistance or skills that directly enhance employability.

D. Health & Safety Risks

8. Health and Safety Incidents

• Risk Description: Accidents or health-related incidents occurring during the execution of the project, particularly during training or group activities.
• Potential Impact: Injury to participants or staff, project disruptions, legal liabilities.
• Current Status: Previous programs have experienced minor health-related incidents (e.g., minor injuries during outdoor activities).
• Priority: Medium
• Mitigation Strategies:
  • Implement a comprehensive health and safety protocol, including risk assessments for all activities.
  • Provide safety training for staff and participants.
  • Ensure all participants have access to medical insurance or emergency medical support.

E. Technological Risks

9. Technology Failures

• Risk Description: Failure of the technological systems used for online learning, communication, or program management could result in disruptions.
• Potential Impact: Delays in program delivery, frustration among participants, and communication breakdowns.
• Current Status: The project depends on online platforms for part of its training, and there have been occasional technical difficulties in the past.
• Priority: Medium
• Mitigation Strategies:
  • Regularly test and maintain the technology infrastructure.
  • Provide backup systems for learning management platforms and communication tools.
  • Train participants and staff to troubleshoot common technological issues.

4. Conclusion

The Diepsloot Youth Project and SayPro face a number of risks, both internal and external, that could impede the success of the collaboration. However, with proactive risk management strategies in place, the likelihood and impact of these risks can be reduced significantly. By continuing to monitor these risks, adjusting strategies as necessary, and maintaining open lines of communication between all stakeholders, the project can successfully navigate these challenges and achieve its objectives.

The next step will be to implement the mitigation strategies and regularly review the risk environment to ensure continued success.

5. Recommendations

• Immediate Action:

• Prioritize communication improvements and resource planning to address operational and financial risks.
• Secure additional funding and develop contingency plans for funding shortfalls.
• Ongoing Monitoring:

• Regularly review the political, economic, and social landscape to stay ahead of external risks.
• Monitor the implementation of health and safety measures to prevent incidents.
• Update technology systems regularly to minimize technological disruptions.

Report Prepared by:
Linah Ralepelle
Development Office
SayPro
+27 72 686 6653

Monthly Progress Report
20250122
Admin: Linah Ralepelle

Introduction
Executive Summary
This report provides monthly update of the tasks performed by department of Administrative of SayPro, SayPro implements different activities to unemployed Youth in townships, rural areas, and farms of Southern Africa.
Our vision and mission focus on providing skills development service and community members with information on services offered by the company and other Community-Based Organizations.
Administration is a core position in the company, is found from each which department, the report is focused on the job done from admin department which can be paperwork or online work.
An admin is the most important person who has more information in the company, do planning, request, Human resource, meetings, and other duties that she/he is give.
Linah Ralepelle manages the admin department. I report to the monitoring and evaluation office.

SayPro aims to empower young people in the community by providing them with skills.

Report Summary

SayPro promotes the work done by its human capital to change the way people think about themselves by giving them skills and opportunities. The report includes all the results of the work that was done by the administrator for January 2025.
SayPro had designed its own policy and procedures which are followed by the employees and clients of the company, we also have basic Condition Act 75 of 1997 and Occupational health & Safety Act 85 of 1993 which the Act are followed and plug on the wall in the office.
The company allows a person to take Annual leave, study leave which the company needs to see timetable for exams, maternity which is 3 months’ unpaid leave, sick leave, family responsibility which a person have to submit prove and day offs. We have three people who took leave, One person took family responsibilities leave.
SayPro has worked in collaboration with government agencies (department of higher education and training), NGOs serving young and older people, large corporations and businesses, recruitment agencies, and local communities to promote inclusive economic empowerment (access into vocational training, completion and transition into the job market) for unemployed and unskilled young people through our ICT-based Work and Life readiness and opportunity placement model.90% of SayPro’s work is based online and management is able to monitor progress online.
We also assist clients by providing meals for those that comes to the Centre to attend programs. This helps to keep clients encouraged and focused as they do not attend sessions hungry. The total number of daily meals are 42 males 14 and females 28.
I am proud and excited to work with such a great team in empowering, motivating and encouraging the young people in the community. “SayPro Empowered Youth.’’

Activities Implemented this month
• Connecting computers
• Document the minutes and register for closing party
• Published Birthday message of Mr. Neftaly Malatjie, Reopening day, Mr. Timothy Magoro and New year day.
• Minutes and register for Research and Partnership report and meeting
• Sharing Development reports to SCDR
• Draft requisition for printer
• Minutes for staff meeting
• Job application and resumed cv
• Meeting with SCDR to discuss about Annual calendar of development events and to table it.
• Complete online assignment of Advanced ICT
• File minutes and registers of the meeting.
• Call with SCMR regarding health and safety file and discuss about training for Friday.
• Call with Mr. Ramolesana to check calendar of events
• Meeting with Development team to discuss about calendar of events.
• Assign development specialist to take daily videos
• Meeting with Royal Committee, Chiefs, Officers and Specialists to discuss about projects and calendar of events. Meeting with Mr. Malatjie, Royal Committee, Chiefs, Officers and Specialists for lunching calendar of events.
• Assign development to take daily videos
• Published minutes of the meeting for November on en.saypro.online
• Meeting with Mr. Ramolesana from Diepsloot Arsenal Development to have discussion regarding Calendar of events and training of soccer clinics.
• Meeting with development team to plan and organize the activities on calendar of events
• Developed consents form and waiver form with Ntshuxeko and Daniel
• Call SCDR and SCOR to asked advise for go ahead of soccer clinic for Development team in terms of documentation
• Meeting with Royal Committee to requests of attending soccer clinics for documents
• Update SCDR regarding the meeting we held with Mr. Ramolesana
• Went to Father Louis to print documentation for SayPro Soccer clinics
• Attend meeting and write minutes for finance and treasury submission for Q3. Review and amend forms for SayPro Diepsloot Arsenal soccer clinics.
• Went to Incubation Hub to requests venue for Graduation that will be held on 27/06/25
• Draft a list of Chiefs and their positions
• Forwarded Ms. Shihangu requisition form and claim form to SCFR
• Meeting with Development team to regarding SayPro Charity, NPO and Welfare group
• Attending a training of link facilitated by SCDR
• Published 10 activities on http://charity.saypro.online/
• Populate indicators, data on a sheet for temporary and permanent of human capital.
• Populate information of data required on excel for human capitals
• Trained Secretary on how to posts or publish activity using a link
• Attending SayPro Partner Alignment and share the minutes to SCDR.
• Attending Diepsloot Youth Project POA report and Meeting
• Verifying POA file before submission to DSD
• Meeting with development team regarding feedback of soccer clinics Attending SayPro Stakeholder’s meeting and writing minutes
• Download, print and scan requisition send them SCFR
• Publish SCDR activity online share the link to Royal Committee Group
• Populating information of Royal committee, volunteer and learners on a sheet of Data Required

• Meeting with SCLMR regarding SayPro Charity, NPO and Welfare
• Generating quotations on Makro with SCDR upload them to Finance and Treasurer folder
• Published minutes of the meeting for December on en.saypro.online
• Send softcopies Welfare to work, TISH and placement letter to Lesego via email.
• Call Ms. Netshiozwe with regard the money for DYP plumbing and went to mall to draw the cash to give it to Royal committee.
• Assigned tasks to development team
• Documents and captured minutes of SayPro Stakeholder’s meeting
• Attended SCLMR meeting together with all human capital regarding indicators and app guided by policy number 001.
• Attending meeting of SCOR regarding SayPro Question via teams and briefly update meeting of SayPro Question.
• Deleted 720 Activities on calendar of events
• Create folder for SayPro and DYP requisitions, draft a cover letter, minutes, attendance register and approval letter upload them into the file and share the link to SCFR, SCDR and Secretary of royal Committee
• Work with the Royal Committee regarding plumbing and assists them regarding registering on en.saypro.online
• Published Strategic plan for SayPro Arsenal on the website of https://sports.saypro.online/wp-admin/edit.php
• Attending meeting with Lesego for monitoring on the 22 January 2025
• Meeting conducted for the month of January 2025
20250108 0930 Human Capital Project Meeting
20250109 1600 Minutes Development request to attend Soccer Clinics Meeting
20250114 DYP POA report and meeting
20250121 1208 SayPro Future Skills Meeting

TRAINING CONDUCTED FOR THE MONTH OF JANUARY 2025

Training Name Date Facilitator
SayPro App – Policy number 0001 16 – 01 – 2025 Tsakani Rikhotso
SayPro Websites – SayPro Question 20 – 01 – 2025 Tsakani Rikhotso
SayPro Lunching of SayPro Message and stopping of teams 20 – 01 – 2025 Puluko Nkiwane
Review of SayPro Human capital’s work 22 – 01 – 2025 Neftaly Malatjie

Challenges Status
• Printer and scan not working Pending

SayPro ‘Empowered Youth’