Author: Linah Ralepelle

To the CEO of SayPro Neftaly Malatjie, the Chairperson Mr Legodi, SayPro Royal Committee Members and all SayPro Chiefs

Kgotso a ebe le lena

SayProCDR HEAL Project Planning report

1. Opening and Welcome (11:45 – 11:50 AM)

Chairperson Obakeng Mahwai officially opened the session by welcoming all participants. In his opening remarks, he emphasized the purpose of the meeting: to coordinate planning and ensure smooth execution of the upcoming HEAL Project events.

The meeting began on a spiritual note with a song led by Linah, followed by a heartfelt prayer from Makano. Participants who were not previously known to the group gave brief self-introductions to establish rapport and foster collaboration.

2. Participant Expectations (11:50 – 12:00 PM)

An open-floor discussion was held to capture participants’ expectations for the HEAL Project. Key points raised included:

• Community Engagement: Strong interest in engaging more effectively with the community, especially youth.
• Defined Roles: A call for clearly outlined roles and responsibilities among the organizing teams.
• Efficient Execution: Emphasis on well-structured coordination for each planned event.
• Support Mechanisms: Request for consistent and transparent support from SayProCDR and the Development Team.

3. Overview of HEAL Project Events (12:00 – 12:15 PM)

Brief overviews were presented for the four upcoming key events under the HEAL Project:

• Event 1: STI & Disease Prevention Education

• Focus: Awareness and education for youth and community members on sexually transmitted infections and general disease prevention.

• Event 2: Health Care Wellness (GBV Awareness & Services) – 6 June 2025

• Activities: Workshops, information dissemination, support referrals, and outreach.
• Partners: Health clinics, GBV advocates, and local service providers.

• Event 3: First Aid Training – 13 June 2025

• Description: Hands-on training for community volunteers; successful participants will receive certificates.

• Event 4: Pads Drive – 20 June 2025

• Objective: To collect and distribute sanitary products to girls in need.
• Components: Awareness campaign, collection points, sponsor engagement.

Each event’s objectives, expected outcomes, and core implementation steps were clearly laid out.

4. Roles and Responsibilities (12:15 – 12:30 PM)

Roles were distributed to ensure smooth and accountable implementation:

• Facilitator Role: Assigned as the central point of contact and coordination for each event.
• Event Coordination: Jointly managed by SayProCDR and the Development Team.
• Communication & Promotion: Handled by the communications sub-team via social media and flyers.
• Venue Setup: Managed by the local logistics team.
• Guest Speakers/Partners: To be sourced based on event themes (e.g., clinic staff, GBV professionals).
• Logistics: Volunteers to manage material preparation, refreshments, and transport.
• Documentation: Designated individuals to handle photography, attendance, and report compilation.

5. Planning and Resources Discussion (12:30 – 12:50 PM)

Resource needs were thoroughly reviewed per event:

• Materials: Pamphlets, first aid kits, sanitary pads, awareness posters.
• Collaborators: Local clinics, GBV service centers, youth-friendly stakeholders.
• Certificates: To be printed and issued for First Aid Training attendees.
• Pad Drive Logistics: Need identified for sponsors and designated collection points.
• Venues: Proposed venues were discussed and will be confirmed.
• Budgeting: Noted gaps in funding; proposals made for sponsor outreach and possible partnerships.

6. Setting Meeting and Event Dates (12:50 – 1:00 PM)

• Weekly Planning Meetings: Scheduled up until the final event (20 June 2025).
• Task Deadlines: Individual deadlines noted for communication, materials, speaker confirmations, and venue setup.
• Next Coordination Meeting: To confirm logistics and event-day protocols.

7. Questions, Suggestions, and Open Floor (1:00 – 1:10 PM)

• Chairperson Obakeng stressed the importance of aligning all efforts with project expectations.
• Regaugetswe emphasized the need for consistent coordination and transparent communication.
• Suggestions included:
  • Adding youth-led subprojects for ownership and relevance.
  • Printing and distributing more promotional materials for outreach.

8. Wrap-Up and Next Steps (1:10 – 1:15 PM)

As guided by SayProP189 policy, key action items were assigned:

1. Draft formal request letter for the Task Team.
2. Draft formal event request letter for approvals and support.
3. Draft partnership request letter for sponsors and collaborators.
4. Update task team member list to reflect current assignments.

Chairperson Obakeng tasked SayProCDR to work closely with the Development Team to finalize all documents in accordance with Policy 189 requirements.

My message shall end here

Linah Ralepelle | Development| SayPro

To the CEO of SayPro Neftaly Malatjie, the Chairperson Mr Legodi, SayPro Royal Committee Members and all SayPro Chiefs

Kgotso a ebe le lena
Report Number: SayProF535-01
Date: 20250610
Employee Name: Linah Ralepelle
Department/Team: SayPro Development Royalty
Supervisor: Regaugetswe Netshiozwe
SayPro Table of Contents
Tasks Completed
Task 1: Published events on https://charity.saypro.online/wp-admin/post-new.php and SayPro Ideas Push attached the link to SayProCDR below are the attached link:
SayPro Monthly June SCDR-2 SayPro Quarterly Employee Engagement and Participation by SayPro Development Strategic Partnerships Office under SayPro Development Royalty 2025-06-01 to 2025-06-30

https://ideas.saypro.online/idea/sayprocdr-saypro-daily-event-by-linah-ralepelle-saypro-development-manager-10-june-2025/
Task 2: Attending and documenting minutes of the meeting for SayProCLMR,SayProCDR, SayProCMR and SayProCHAR published on the website and SayPro Ideas Push attached the link to SayProCLMR below are the attached links published on the website and SayPro Ideas Push below are the attached link:
SayProCDR Minutes for daily report meeting https://ideas.saypro.online/idea/sayprocdr-sayprocdr-minutes-daily-report-10-june-2025/
SayProCMR Minutes for daily report meeting https://ideas.saypro.online/idea/sayprocdr-minutes-sayprocmr-daily-report-meeting-10-june-2025/
SayProCHAR Minutes for daily report meeting https://ideas.saypro.online/idea/sayprocdr-minutes-sayprochar-daily-report-10-june-2025/
SayProCLMR Minutes for daily report meeting https://ideas.saypro.online/idea/sayprocdr-minutes-sayproclmr-daily-report-10-june-2025/
Task 3: Review and approved the link for Development team handover daily report on behalf of SayProCDR
Tasks in Progress
Task 1: on going of uploading the Attendance Registers online under SCDR on One drive
Task 2: Publish events on the website
Challenges Encountered
Planned Tasks for Wednesday
Task 1: Published events on SayPro Ideas Push
Task 2: Uploading the Attendance Registers online under SCDR on One drive
General Comments / Observations
Overall, the project has made good progress, but there are some areas that need closer attention. The team’s commitment is clear, and the initial stages have been well executed. However, some tasks are falling behind schedule, which may affect the overall deadline.
Employee Signature:
Date: _20250610
Supervisor’s Comments:
[Supervisor’s feedback or additional comments]
Supervisor Signature:

My message shall end here

Linah Ralepelle | Development| SayPro

To the CEO of SayPro Neftaly Malatjie, the Chairperson Mr Legodi, SayPro Royal Committee Members and all SayPro Chiefs

Kgotso a ebe le lena

In reference to event https://en.saypro.online/event/saypro-monthly-june-scdr-2-saypro-quarterly-employee-engagement-and-participation-by-saypro-development-strategic-partnerships-office-under-saypro-development-royalty/

Please receive the submission of my work

SayPro Employee Engagement Increase the level of employee involvement and participation in organizational activities, ensuring that employees feel heard, valued, and connected to SayPro’s mission https://charity.saypro.online/saypro-employee-engagement-increase-the-level-of-employee-involvement-and-participation-in-organizational-activities-ensuring-that-employees-feel-heard-valued-and-connected-to-saypros-miss/
SayPro Workplace Wellness Promote the physical, mental, and emotional well-being of employees by offering wellness resources and creating a positive work environment https://charity.saypro.online/saypro-workplace-wellness-promote-the-physical-mental-and-emotional-well-being-of-employees-by-offering-wellness-resources-and-creating-a-positive-work-environment/
SayPro Learning and Development Provide opportunities for continuous professional development and learning through training programs, workshops, and knowledge-sharing sessions https://charity.saypro.online/saypro-learning-and-development-provide-opportunities-for-continuous-professional-development-and-learning-through-training-programs-workshops-and-knowledge-sharing-sessions/
SayPro Recognition and Reward Acknowledge the outstanding achievements of employees through recognition awards and celebrate their contributions to SayPro’s success https://charity.saypro.online/saypro-recognition-and-reward-acknowledge-the-outstanding-achievements-of-employees-through-recognition-awards-and-celebrate-their-contributions-to-saypros-success/
SayPro Cross-Department Collaboration Facilitate interaction and communication between departments to encourage innovative ideas and solutions https://charity.saypro.online/saypro-cross-department-collaboration-facilitate-interaction-and-communication-between-departments-to-encourage-innovative-ideas-and-solutions/
SayPro Employee Feedback and Surveys Conduct an employee engagement survey to measure the success of past initiatives and gather feedback for future improvements https://charity.saypro.online/saypro-employee-feedback-and-surveys-conduct-an-employee-engagement-survey-to-measure-the-success-of-past-initiatives-and-gather-feedback-for-future-improvements/
SayPro Leadership and Team-Building Programs Offer leadership development workshops and team-building activities that enhance both individual and group performance https://charity.saypro.online/saypro-leadership-and-team-building-programs-offer-leadership-development-workshops-and-team-building-activities-that-enhance-both-individual-and-group-performance/
SayPro Wellness and Mental Health Initiatives Run wellness programs, including fitness challenges, mindfulness workshops, and stress management seminars https://charity.saypro.online/saypro-wellness-and-mental-health-initiatives-run-wellness-programs-including-fitness-challenges-mindfulness-workshops-and-stress-management-seminars/
SayPro Recognition of Employees Roll out the Employee of the Quarter Awards and offer public recognition for those who have gone above and beyond https://charity.saypro.online/saypro-recognition-of-employees-roll-out-the-employee-of-the-quarter-awards-and-offer-public-recognition-for-those-who-have-gone-above-and-beyond/
SayPro Departmental Collaboration Initiatives Organize inter-departmental collaboration events to solve key business challenges and spark innovative solutions https://charity.saypro.online/saypro-departmental-collaboration-initiatives-organize-inter-departmental-collaboration-events-to-solve-key-business-challenges-and-spark-innovative-solutions/
SayPro Quarterly Reports Ensure all employees provide feedback about their engagement with SayPro’s initiatives and share their learning outcomes https://charity.saypro.online/saypro-quarterly-reports-ensure-all-employees-provide-feedback-about-their-engagement-with-saypros-initiatives-and-share-their-learning-outcomes/
SayPro Full-time Employees Employees who will actively participate in the activities designed for engagement, wellness, learning, and recognition https://charity.saypro.online/saypro-full-time-employees-employees-who-will-actively-participate-in-the-activities-designed-for-engagement-wellness-learning-and-recognition/
SayPro Managers and Team Leaders Key figures in driving the engagement of their teams, ensuring full participation in the programs https://charity.saypro.online/saypro-managers-and-team-leaders-key-figures-in-driving-the-engagement-of-their-teams-ensuring-full-participation-in-the-programs/
SayPro Remote Employees SayPro will leverage online platforms to ensure that remote workers can engage in the activities and programs offered https://charity.saypro.online/saypro-remote-employees-saypro-will-leverage-online-platforms-to-ensure-that-remote-workers-can-engage-in-the-activities-and-programs-offered/
SayPro New Employees Those newly onboarded to SayPro will be encouraged to participate in team-building and orientation workshops to immerse themselves in SayPro’s culture https://charity.saypro.online/saypro-new-employees-those-newly-onboarded-to-saypro-will-be-encouraged-to-participate-in-team-building-and-orientation-workshops-to-immerse-themselves-in-saypros-culture/
SayPro Engage in the Employee Survey Participate in the employee engagement survey to provide feedback on the initiatives and share their opinions on areas of improvement https://charity.saypro.online/saypro-engage-in-the-employee-survey-participate-in-the-employee-engagement-survey-to-provide-feedback-on-the-initiatives-and-share-their-opinions-on-areas-of-improvement/
SayPro Attend Workshops and Training Attend a minimum of two professional development workshops, focusing on leadership skills, effective communication, and teamwork https://charity.saypro.online/saypro-attend-workshops-and-training-attend-a-minimum-of-two-professional-development-workshops-focusing-on-leadership-skills-effective-communication-and-teamwork/
SayPro Join Wellness Programs Engage in wellness activities such as yoga,meditation, or fitness challenges to promote a healthy work-life balance https://charity.saypro.online/saypro-join-wellness-programs-engage-in-wellness-activities-such-as-yoga-meditation-or-fitness-challenges-to-promote-a-healthy-work-life-balance/
SayPro Participate in Team-Building Contribute to cross-departmental team challenges, where employees work together to address business issues or brainstorm new ideas https://charity.saypro.online/saypro-participate-in-team-building-contribute-to-cross-departmental-team-challenges-where-employees-work-together-to-address-business-issues-or-brainstorm-new-ideas/
SayPro Nominate for Employee Recognition Nominate deserving colleagues for the Employee of the Quarter Award and other recognition initiatives https://charity.saypro.online/saypro-nominate-for-employee-recognition-nominate-deserving-colleagues-for-the-employee-of-the-quarter-award-and-other-recognition-initiatives/
SayPro Provide Feedback Offer constructive feedback during one-on-one sessions with their manager about the activities and how they can be improved for future quarters https://charity.saypro.online/saypro-provide-feedback-offer-constructive-feedback-during-one-on-one-sessions-with-their-manager-about-the-activities-and-how-they-can-be-improved-for-future-quarters/
SayPro Employee Engagement Feedback Complete the engagement survey and submit feedback by 06-10-2025 through the SayPro website https://charity.saypro.online/saypro-employee-engagement-feedback-complete-the-engagement-survey-and-submit-feedback-by-06-10-2025-through-the-saypro-website/
SayPro Workshop Completion Certificates After attending workshops, employees must upload their certificates of completion to the SayPro portal for records https://charity.saypro.online/saypro-workshop-completion-certificates-after-attending-workshops-employees-must-upload-their-certificates-of-completion-to-the-saypro-portal-for-records/
SayPro Team Collaboration Reports For team-building activities, employees should submit a project report detailing their participation and ideas that were generated https://charity.saypro.online/saypro-team-collaboration-reports-for-team-building-activities-employees-should-submit-a-project-report-detailing-their-participation-and-ideas-that-were-generated/
SayPro Nomination Forms Employees must complete and submit nomination forms for Employee of the Quarter and other recognition programs by 06-20-2025 https://charity.saypro.online/saypro-nomination-forms-employees-must-complete-and-submit-nomination-forms-for-employee-of-the-quarter-and-other-recognition-programs-by-06-20-2025/
SayPro Week 1 (06-01-2025 to 06-07-2025) Launch the employee engagement survey to assess current engagement levels and gather suggestions for improvement https://charity.saypro.online/saypro-week-1-06-01-2025-to-06-07-2025-launch-the-employee-engagement-survey-to-assess-current-engagement-levels-and-gather-suggestions-for-improvement/
SayPro Week 1 (06-01-2025 to 06-07-2025) Begin registration for wellness programs and leadership workshops https://charity.saypro.online/saypro-week-1-06-01-2025-to-06-07-2025-begin-registration-for-wellness-programs-and-leadership-workshops/
SayPro Week 2 (06-08-2025 to 06-14-2025) Conduct leadership and communication workshops for employees focusing on enhancing professional and personal growth https://charity.saypro.online/saypro-week-2-06-08-2025-to-06-14-2025-conduct-leadership-and-communication-workshops-for-employees-focusing-on-enhancing-professional-and-personal-growth/
SayPro Week 2 (06-08-2025 to 06-14-2025) Host wellness programs (e.g., yoga, mental health webinars, fitness challenges)SayPro Week 2 (06-08-2025 to 06-14-2025) https://charity.saypro.online/saypro-week-2-06-08-2025-to-06-14-2025-host-wellness-programs-e-g-yoga-mental-health-webinars-fitness-challengessaypro-week-2-06-08-2025-to-06-14-2025/
SayPro Week 3 (06-15-2025 to 06-21-2025) Launch team-building activities, such as problem-solving challenges and cross-department collaboration events https://charity.saypro.online/saypro-week-3-06-15-2025-to-06-21-2025-launch-team-building-activities-such-as-problem-solving-challenges-and-cross-department-collaboration-events/
SayPro Week 3 (06-15-2025 to 06-21-2025) Organize the Employee of the Quarter recognition ceremony and wellness event https://charity.saypro.online/saypro-week-3-06-15-2025-to-06-21-2025-organize-the-employee-of-the-quarter-recognition-ceremony-and-wellness-event/
SayPro Week 4 (06-22-2025 to 06-30-2025) Finalize feedback reports based on surveys, workshops, and wellness activities https://charity.saypro.online/saypro-week-4-06-22-2025-to-06-30-2025-finalize-feedback-reports-based-on-surveys-workshops-and-wellness-activities/
SayPro Week 4 (06-22-2025 to 06-30-2025) Share insights from the employee recognition program and cross-department collaboration initiatives https://charity.saypro.online/saypro-week-4-06-22-2025-to-06-30-2025-share-insights-from-the-employee-recognition-program-and-cross-department-collaboration-initiatives/
SayPro Employee Engagement Target: Achieve a 75% participation rate in the employee engagement survey to gain diverse feedback https://charity.saypro.online/saypro-employee-engagement-target-achieve-a-75-participation-rate-in-the-employee-engagement-survey-to-gain-diverse-feedback/
SayPro Employee Engagement Goal: Gather insights from at least 150 employees to assess employee satisfaction and participation levels https://charity.saypro.online/saypro-employee-engagement-goal-gather-insights-from-at-least-150-employees-to-assess-employee-satisfaction-and-participation-levels/
SayPro Learning and Development Target: Ensure that 70% of employees attend at least one leadership or team-building workshop https://charity.saypro.online/saypro-learning-and-development-target-ensure-that-70-of-employees-attend-at-least-one-leadership-or-team-building-workshop/
SayPro Learning and Development Goal: Offer 10 hours of professional development training, covering key areas such as leadership, communication, and productivity https://charity.saypro.online/saypro-learning-and-development-goal-offer-10-hours-of-professional-development-training-covering-key-areas-such-as-leadership-communication-and-productivity/
SayPro Wellness and Mental Health Target: Encourage 80% employee participation in wellness-related activities such as yoga, fitness challenges, and mental health workshops https://charity.saypro.online/saypro-wellness-and-mental-health-target-encourage-80-employee-participation-in-wellness-related-activities-such-as-yoga-fitness-challenges-and-mental-health-workshops/
SayPro Wellness and Mental Health Goal: Implement 3 wellness programs to improve employee well-being https://charity.saypro.online/saypro-wellness-and-mental-health-goal-implement-3-wellness-programs-to-improve-employee-well-being/
SayPro Recognition Programs Target: Recognize at least 10 outstanding employees who have shown exceptional dedication or performance https://charity.saypro.online/saypro-recognition-programs-target-recognize-at-least-10-outstanding-employees-who-have-shown-exceptional-dedication-or-performance/
SayPro Recognition Programs Goal: Increase employee recognition participation by 20% compared to the previous quarter https://charity.saypro.online/saypro-recognition-programs-goal-increase-employee-recognition-participation-by-20-compared-to-the-previous-quarter/

My message shall end here

Linah Ralepelle | Development| SayPro

Here’s a clear and professional statement for the SayPro Recognition Programs Goal:

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SayPro Recognition Programs Goal

Objective: Increase employee participation in recognition programs by 20% compared to the previous quarter.

This goal aims to boost engagement in peer and management-driven recognition initiatives, fostering a stronger culture of appreciation and motivating employees to excel within SayPro’s collaborative environment.

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Would you like help creating strategies or communication plans to drive higher participation?

Here’s a polished and professional statement for the SayPro Recognition Programs Target:

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SayPro Recognition Programs Target

Objective: Recognize a minimum of 10 outstanding employees who have demonstrated exceptional dedication, performance, or contribution to organizational goals.

This target supports SayPro’s commitment to fostering a culture of appreciation, motivation, and excellence. Through structured recognition initiatives—such as the Employee of the Quarter Award—the organization aims to celebrate individual impact and inspire continued high performance across all teams.

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Would you like assistance drafting nomination criteria or designing recognition materials for awardees?

Here’s a clear and professional statement for the SayPro Wellness and Mental Health Goal:

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SayPro Wellness and Mental Health Goal

Objective: Implement a minimum of three wellness programs aimed at improving overall employee well-being.

These programs may include activities such as guided yoga sessions, fitness or step challenges, and mental health support workshops. The goal aligns with SayPro’s broader commitment to creating a supportive, health-conscious work environment under the SayPro Development Royalty framework.

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Would you like suggestions for the structure or content of these wellness programs?

Here’s a professional and well-structured statement for the SayPro Wellness and Mental Health Target:

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SayPro Wellness and Mental Health Target

Objective: Achieve 80% employee participation in wellness-related activities, including yoga sessions, fitness challenges, and mental health workshops.

This target reflects SayPro’s commitment to promoting a healthy, balanced, and resilient workforce. By encouraging broad participation, the organization aims to foster a culture of well-being, reduce stress, and support both physical and mental health—key pillars of the SayPro Development Royalty initiative.

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Would you like help developing engagement strategies or communication plans to maximize participation in these wellness activities?

Here’s a clear and professional statement for the SayPro Learning and Development Goal:

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SayPro Learning and Development Goal

Objective: Provide a minimum of 10 hours of professional development training to employees, focusing on key competencies such as leadership, effective communication, and productivity.

This goal supports SayPro’s strategic commitment to employee growth and performance enhancement. By equipping staff with relevant, practical skills, the organization aims to foster a capable and future-ready workforce aligned with the values of the SayPro Development Royalty program.

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Would you like help outlining the training schedule or developing content summaries for each module?

Here’s a detailed and professional statement for the SayPro Learning and Development Target:

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SayPro Learning and Development Target

Objective: Ensure that at least 70% of employees attend at least one leadership or team-building workshop during the current development cycle.

This target supports SayPro’s commitment to cultivating a culture of continuous learning, effective leadership, and cross-functional collaboration. Achieving this benchmark will enhance employee capabilities, improve teamwork, and align with the broader goals of the SayPro Development Royalty program.

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Would you like assistance tracking attendance or creating a progress dashboard to monitor this target?

Here’s a clear and professional statement for the SayPro Employee Engagement Goal:

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SayPro Employee Engagement Goal

Objective: Gather insightful feedback from at least 150 employees through the upcoming engagement survey to effectively assess overall employee satisfaction and participation levels.

This goal ensures that SayPro collects meaningful data to inform strategic decisions aimed at improving workplace culture and employee experience.

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Would you like help drafting strategies to encourage survey completion or a plan to analyze the collected data?