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Author: Regaugetswe Esther Netshiozwe
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: Use Chat Button 👇
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SayProCDR – Feedback Report from GDSD 22 May 2025
Feedback Report
Visit Date: 22 May 2025
Organization Visited: Gauteng Department of Social Development (GDSD)
Purpose of Visit: Request for Recent Compliance Letter for Diepsloot Youth Project
Summary of Visit
On 22 May 2025, I visited the Gauteng Department of Social Development (GDSD) to request a recent compliance letter for the Diepsloot Youth Project. The compliance letter is required to ensure that the project remains in good standing with the department and to support ongoing funding and operational legitimacy.
Details of Interaction
During the meeting with the relevant GDSD officials, the following points were communicated:
- Submission of Annual Financial Statements (AFS):
GDSD informed me that to process the request for the recent compliance letter, the Diepsloot Youth Project must submit the Annual Financial Statements (AFS) for the financial year 2023/24. The AFS should be dated 31 October 2024. This document is essential as it verifies the financial standing and accountability of the project, which is a prerequisite for compliance certification. - Request to Change Financial Year End:
I also requested a change of the financial year-end for the Diepsloot Youth Project from the current period to 31 March. The GDSD officials acknowledged the request but indicated that this change requires formal approval. - Requirements for Financial Year Change:
To facilitate the requested change of the financial year-end, the department requested that the board of the Diepsloot Youth Project submit the following documents:- A new constitution reflecting the updated financial year-end.
- The minutes of the board meeting where the decision to change the financial year-end was discussed and approved.
- The register of board resolutions confirming the resolution to change the financial year-end.
Recommendations and Next Steps
- Submission of 2023/24 Annual Financial Statements:
The project should prioritize finalizing and submitting the AFS for the period ending 31 October 2024 to GDSD to obtain the compliance letter without further delays. - Board Meeting and Documentation Preparation:
The board must convene a meeting to formally approve the change of financial year-end to 31 March. Following this, the new constitution should be drafted or amended to reflect this change. The minutes of the meeting and a formal resolution should also be documented and signed. - Submission of Required Documents:
Once the documents are ready, they should be submitted together to GDSD for review and approval.
Conclusion
The visit to GDSD was productive in clarifying the requirements needed to obtain the compliance letter and to implement the requested change of financial year-end. It is clear that adherence to proper documentation and timely submission of financial statements are critical to maintaining compliance and good standing with GDSD.
- Submission of Annual Financial Statements (AFS):
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SayProCDR – Daily Events Report 22 May 2025
I Regaugetswe Netshiozwe Chief Development Royalty of the SayPro Development Royalty herewith handover the Report for the date 22 May 2025
The report has been uploaded on SayPro Ideas
SayPro Monthly May SCDR-1 SayPro Monthly Resource Sharing: Facilitating resource sharing and joint initiatives with partners by SayPro Community Development Office under SayPro Development Royalty 2025-05-27 to 2025-05-27
SayPro Monthly May SCDR-1 SayPro Monthly Resource Development: Helping organizations develop and manage resources effectively by SayPro Community Development Office under SayPro Development Royalty 2025-05-01 to 2025-05-01
SayPro Monthly April SCDR-2 SayPro Monthly Career Development: Providing training and development opportunities for employees by SayPro Development Strategic Partnerships Office under SayPro Development Royalty
– https://charity.saypro.online/sayprocdr-daily-event-5/
SayPro Monthly April SCDR-2 SayPro Quarterly Employee Engagement and Participation by SayPro Development Strategic Partnerships Office under SayPro Development Royalty
– https://charity.saypro.online/sayprocdr-daily-event-6/
SayPro Monthly November SCDR-7 SayPro Monthly Public Sector Reporting: Report on the use of government funds and support by SayPro Resource Mobilisation Office under SayPro Development Royalty
– https://charity.saypro.online/sayprocdr-daily-event-8/
SayPro Monthly March SCDR-3 SayPro Monthly Creative Writing Competition by SayPro Development Competitions Office under SayPro Development Royalty
SayPro Monthly May SCDR-1 SayPro Monthly Safety Improvements: Implementing safety measures, such as street lighting and pedestrian crossings by SayPro Community Development Office under SayPro Development Royalty
– https://charity.saypro.online/sayprocdr-daily-event-7/
SayPro 01 January 08 Monthly SayPro Asset Management Report and Meeting SCDR 2025-03-15 10:00 to 2025-03-31
– https://charity.saypro.online/sayprocdr-daily-event-9/
SayPro Training Course in Soccer Goalkeepers Skills Enhancement SCDR
– https://charity.saypro.online/saprocdr-daily-event/
SayPro 02 February 03 Monthly SayPro Portfolio of Evidence Report and Meetings SCDR 2025-03-02 to 2025-03-02
– https://charity.saypro.online/sayprocdr-daily-event-10/
SayPro Training Course in Soccer Fitness SCDR 2025-03-10 to 2025-03-14
– https://events.saypro.online/saypro-event/saypro-training-course-in-soccer-fitness-scdr/
– https://charity.saypro.online/sayprocdr-daily-event-11/
As per the requirements for the date 22 May 2025
I have uploaded the submission on SayPro Ideas
My submission shall end here.
Regaugetswe Netshiozwe
Chief Development Royalty
SayPro Development Royal
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SayProCDR – Daily Activity Report 21 May 2025
Report Number: SayProF535-01
Date: 2025-05-21
Employee Name: Regaugetswe Netshiozwe
Department/Team: SayPro Chief Development Royalty
Supervisor: Tsakani RikhotsoSayPro Table of Contents
Tasks Completed
Task 1: compiling a daily events report for development for the 21st of May 2025 – https://ideas.saypro.online/idea/sayprocdr-development-daily-activity-reports-20-may-2025/
Task 2: sending emails to GDSD to request a compliance letter for DYP and to change the FY year
Task 3: compiling daily activites report for SayProCDR for the 21st of May 2025 – https://charity.saypro.online/sayprocdr-development-daily-activities-reports-21-may-2025/
Task 4: submitting meshomo to Lekgotla for the 20th of May 2025Tasks In Progress
Task 1: completing outstanding events
Task 2: compiling information for the Annual ReportChallenges Encountered
Challenge 1: My Laptop is no longer workingSupport or Resources Needed
Support 1: Computers x3 -
SayProCDR – Development Daily Activities Reports 21 May 2025
Ntshuxeko Shihangu Advice Desk Officer – https://ideas.saypro.online/idea/sayprocdr-daily-activity-report-26/
Linah Ralepelle SayPro Development Manager – https://ideas.saypro.online/idea/sayprocdr-saypro-daily-report-
Daniel Makano – https://charity.saypro.online/sayprocdr-daily-report-8/
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SayProCDR – SayPro Daily Events Report
I Regaugetswe Netshiozwe Chief Development Royalty of the SayPro Development Royalty herewith handover the Report for the date 21 May 2025
The report has been uploaded on SayPro Ideas
SayPro Monthly March SCDR-2 SayPro Monthly Economic Grants: Providing grants to support local economic development projects by SayPro Development Strategic Partnerships Office under SayPro Development Royalty 2025-03-25
– https://charity.saypro.online/sayprocdr-daily-event-3/
SayPro Monthly January SCDR-8 SayPro Quarterly Awards Presentation by SayPro Awards Office under SayPro Development Royalty
- https://en.saypro.online/event/saypro-monthly-january-scdr-8-saypro-quarterly-awards-presentation-by-saypro-awards-office-under-saypro-development-royalty/
- https://charity.saypro.online/sayprocdr-daily-event-4/
SayPro Monthly May SCDR-1 SayPro Monthly Transportation: Enhancing transportation infrastructure and services by SayPro Community Development Office under SayPro Development Royalty 2025-05-26 to 2025-05-26
SayPro Monthly May SCDR-1 SayPro Monthly Public Meetings: Organizing and facilitating community meetings and forums by SayPro Community Development Office under SayPro Development Royalty
SayPro Monthly May SCDR-1 SayPro Monthly Public Awareness: Raising public awareness about policy issues and community needs by SayPro Community Development Office under SayPro Development Royalty
As per the requirements for the date 21 May 2025
I have uploaded the submission on SayPro Ideas
My submission shall end here.
Regaugetswe Netshiozwe
Chief Development Royalty
SayPro Development Royal
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SayProCDR – Development Daily Activity Reports 20 May 2025
Regaugetswe Netshiozwe SayPro Chief Development Royalty – https://charity.saypro.online/sayprocdr-20-may-2025-daily-activity-report/
Linah Ralepelle SayPro Development Manager – https://charity.saypro.online/sayprocdr-saypro-daily-activity-3/
Kamogelo Mpe SayPro Development Officer – https://ideas.saypro.online/author/kamogelo/?post_type=idea
Daniel Makano SayPro Development Specialist – https://charity.saypro.online/sayprocdr-daily-report-6/
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SayProCDR – 20 May 2025 Daily Activity Report
Report Number: SayProF535-01
Date: 2025-05-20
Employee Name: Regaugetswe Netshiozwe
Department/Team: SayPro Chief Development Royalty
Supervisor: Tsakani RikhotsoSayPro Table of Contents
Tasks Completed
Task 1: Went to DSD to attend the NPO Forum
Task 2: wrote feedback on the NPO Forum and published it on charityTasks In Progress
Task 1: completing outstanding events
Task 2: compiling information for the Annual ReportChallenges Encountered
Challenge 1: My Laptop is no longer workingSupport or Resources Needed
Support 1: Computers x3 -
SayPro Completed Community Needs Survey (uploaded to SayPro site)
✅ SayPro Completed Community Needs Survey Report
📅 Date of Completion: [Insert Date]
📍 Location/Community: [Insert Community Name / Region]
📝 Survey Conducted By: [Name of Officer / Team]
🌐 Uploaded to SayPro Platform: ✅ Yes (Link or Reference ID)
1. Survey Overview
Objective:
To identify and document priority needs, challenges, and aspirations from the community level to inform SayPro’s project design and resource allocation.Survey Period:
[Start Date] – [End Date]Methodology Used:
☐ Household Surveys
☐ Focus Group Discussions
☐ Key Informant Interviews
☐ Community Forums
☐ Online Questionnaires
☐ Other: [Specify]Target Population:
[Number and Type of Respondents — e.g., youth, women, farmers, small business owners, etc.]
2. Key Findings
A. Top 5 Identified Community Needs
[e.g., Access to clean water]
[e.g., Employment opportunities for youth]
[e.g., Improved local healthcare services]
[e.g., Access to vocational training]
[e.g., Community infrastructure development]
B. Major Challenges Reported
[e.g., Lack of funding or resources]
[e.g., Limited government support]
[e.g., Inadequate facilities]
[e.g., Transportation difficulties]
C. Suggested Solutions from Community
[e.g., Community-led income generation projects]
[e.g., Partnering with local health NGOs]
[e.g., Establishment of mobile training centers]
3. Community Prioritization (Scoring/Ranking Results)
Need Category Priority Score (1–5) Community Consensus Access to Clean Water 5 High Job Creation for Youth 4 High Basic Healthcare Access 4 Medium Road and Transport Upgrades 3 Medium School Equipment & Supplies 2 Low
4. Demographic Overview of Respondents
Demographic % of Respondents Youth (18–35) [e.g., 40%] Adults (36–60) [e.g., 35%] Seniors (60+) [e.g., 10%] Female [e.g., 55%] Male [e.g., 45%] Persons with Disability [e.g., 6%]
5. Recommendations for SayPro Action
- Design a targeted youth employment initiative in the next SayPro Monthly Project cycle.
- Collaborate with health partners to address primary care access.
- Engage community members in co-developing training programs and entrepreneurship support.
- Allocate budget toward water purification projects in priority regions.
6. Uploaded Documents
✅ Community Needs Survey Dataset – [File Name / Link]
✅ Survey Summary PDF – [File Name / Link]
✅ Signed Consent Forms – [Yes/No, stored securely]
✅ Photos / Evidence from Field Work – [Link or folder ID]
7. Approval and Acknowledgment
Prepared By Role Signature Date Community Liaison Officer Reviewed By Role Signature Date SayPro Development Office
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SayPro Signed SayPro Code of Conduct & Confidentiality Agreement
Certainly! Below is a template for the SayPro Code of Conduct & Confidentiality Agreement that can be signed by all staff, volunteers, and contractors. This agreement outlines the professional and ethical standards expected of individuals associated with SayPro and ensures the confidentiality of sensitive information.
SayPro Code of Conduct & Confidentiality Agreement
1. Purpose
This agreement outlines the professional standards of behavior and confidentiality obligations for all individuals associated with SayPro, including staff, volunteers, consultants, and partners. By signing this document, the undersigned commits to uphold SayPro’s values, ethical standards, and legal obligations.
2. Scope
This agreement applies to all individuals who:
- Are employed by or affiliated with SayPro,
- Work under any project or assignment managed or funded by SayPro,
- Have access to SayPro’s internal data, systems, or community information.
3. Code of Conduct
As a representative of SayPro, I agree to the following principles:
✅ Professional Integrity
I will act honestly, ethically, and with integrity in all SayPro activities.✅ Respect and Non-Discrimination
I will treat all individuals with respect and dignity, regardless of race, gender, age, religion, sexual orientation, disability, or background.✅ Compliance with Laws and Policies
I will comply with all applicable local laws and the policies and procedures established by SayPro.✅ Zero Tolerance for Abuse and Harassment
I understand that SayPro has zero tolerance for any form of harassment, abuse, exploitation, or misconduct.✅ Commitment to SayPro’s Mission
I will act in a manner that upholds and supports SayPro’s mission, vision, and community-centered approach.
4. Confidentiality Agreement
As part of my role, I may have access to sensitive, confidential, or proprietary information, including but not limited to:
- Community member data or personal records,
- Internal SayPro reports, finances, or project plans,
- Donor and partner information,
- Any non-public operational or strategic documents.
I agree to the following:
🔒 Confidentiality Obligation
I will not disclose or share any confidential information with unauthorized individuals or organizations, both during and after my association with SayPro.🔒 Data Protection
I will safeguard all data and use SayPro-approved channels for communication and storage of sensitive information.🔒 Return or Destruction of Information
Upon conclusion of my assignment or contract, I will return or properly destroy all confidential materials in my possession.
5. Breach of Agreement
I understand that any violation of this Code of Conduct or Confidentiality Agreement may result in disciplinary action, including termination of contract or employment, legal action, or other measures deemed appropriate by SayPro management.
6. Acknowledgment and Signature
I, the undersigned, confirm that I have read, understood, and agree to abide by this Code of Conduct and Confidentiality Agreement. I commit to acting with integrity and protecting the trust placed in me by SayPro and the communities it serves.
Full Name Role / Position Department / Project Signature Date
For Office Use Only
Verified By (HR/Manager) Signature Date
Would you like a downloadable Word or PDF version of this form for printing or digital signing, or help integrating this into an onboarding or HR system?
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SayPro Staff ID or Role Verification Form
SayPro Staff ID or Role Verification Form
Section 1: Staff Information
Field Details Full Name Staff ID Number Job Title / Role Department / Unit Office / Project Assignment Work Location Email Address Contact Number Employment Type ☐ Full-Time ☐ Part-Time ☐ Contract ☐ Volunteer
Section 2: Role Description and Duties
Brief Description of Responsibilities:
Outline the key responsibilities associated with this role.E.g. The Community Liaison Officer is responsible for conducting community engagement activities, gathering local insights, and coordinating grassroots initiatives in line with SayPro’s development goals.Reporting Line:
- Reports To:
- Supervises (if applicable):
Section 3: Verification Checklist
Item Verified Remarks Government-issued ID or Passport ☐ Yes ☐ No SayPro Staff ID Issued ☐ Yes ☐ No Staff ID Number: ______________ Contract/Appointment Letter Signed ☐ Yes ☐ No Date: _________________________ Job Description on File ☐ Yes ☐ No Orientation/Onboarding Completed ☐ Yes ☐ No Date: _________________________ Assigned Tools or Equipment Recorded ☐ Yes ☐ No List: _________________________ Code of Conduct & Confidentiality Acknowledged ☐ Yes ☐ No Date Signed: __________________
Section 4: Approvals and Signatures
Name Signature Date Staff Member Supervisor / Manager HR Officer / Admin Officer
Section 5: Office Use Only
Item Details Verified by (Name & Title) Date of Verification Staff Record Updated in System ☐ Yes ☐ No Notes or Additional Comments
Notes:
- This form must be completed for all SayPro staff and project personnel.
- Keep a signed copy on file at both the local and central HR/Operations Office.
- Any role changes or project reassignments must be documented and resubmitted with updated verification.