📄 SayPro Campaign Reporting – January SCDR-7

Programme: SayPro Development Royalty (SCDR)
Department: SayPro Resource Mobilisation Office
Report Type: Campaign Summary Report
Campaign Period: January 1 – January 31, 2025
Report Compiled By: Resource Mobilisation and Impact Evaluation Unit

1. 🎯 Executive Summary

The January SCDR-7 fundraising campaign focused on raising funds to support SayPro’s development and training activities across South Africa. The campaign utilized a mixed approach—digital platforms, community engagement, and corporate outreach.

While 68.8% of the fundraising target was achieved, the campaign saw strong donor retention, high engagement rates on social media, and significant community participation. Key challenges included technical payment issues, limited corporate response, and a lack of real-time donor feedback systems.

2. 📊 Campaign Success Overview

🔹 Highlights:

• 487 individual donors contributed during the campaign.
• 5 corporate sponsors provided once-off or pledged contributions.
• Over 900 social shares and 600+ event attendees.
• Strong use of WhatsApp and Instagram for real-time communication.

3. 🧱 Campaign Structure

A. Digital Campaigns

• Platforms used: Website, Facebook, Instagram, WhatsApp, Email.
• Format: Impact stories, donation appeals, videos, WhatsApp broadcasts.
• Top-performing post: “Meet the Change You Made” video reached 5,200 views on Instagram.

B. Community Fundraising

• Events held in Gauteng and Western Cape communities.
• Tactics: Door-to-door canvassing, community radio ads, pop-up stalls.
• Total raised: R38,000 from physical donations and pledge forms.

C. Corporate Outreach

• Method: Email proposals, LinkedIn outreach, Zoom meetings.
• Results: 2 recurring sponsors confirmed, 3 once-off sponsors.
• Issue: Low conversion from 18 corporate contacts initiated.

4. ❌ Challenges Faced

1. Payment Processing Issues

• Many donors reported failed transactions or lack of confirmation messages.
• Resulted in donor drop-offs and frustrated first-time givers.

2. Limited Corporate Engagement

• January was a slow month for corporate budgets and responses.
• Late campaign launch reduced window for partnership negotiations.

3. Low Volunteer Capacity

• Small volunteer teams led to uneven coverage in rural areas.
• Limited ability to scale local activations.

4. Inconsistent Follow-Up

• Lack of automated systems meant some donors never received receipts or appreciation messages.
• Missed opportunity to build donor loyalty.

5. 💡 Opportunities for Improvement

6. 📣 Stakeholder Feedback Summary

(Refer to full SayPro Feedback Collection Report for details)

7. 📆 Timeline Review

8. 📌 Recommendations for SCDR-8 (February 2025)

1. Launch recurring donor option with incentives (e.g., recognition wall, certificates).
2. Upgrade SayPro donation portal with mobile payment integrations.
3. Pre-schedule corporate pitches during December–January to align with CSR calendars.
4. Use impact storytelling earlier in the campaign cycle to emotionally engage donors.
5. Create a donor CRM system to automate thank-you notes, receipts, and updates.

9. 📚 Appendices (Available on Request)

• A. Donor Feedback Survey Summary
• B. Event Attendance Logs
• C. Social Media Engagement Analytics
• D. Donation Source Breakdown
• E. Campaign Materials (Flyers, Digital Posts)

10. ✅ Conclusion

The SayPro SCDR-7 Campaign was moderately successful, particularly in strengthening donor relationships and digital reach, even though the fundraising target was not fully met. The feedback received and lessons learned present a clear roadmap for strategic improvements and stronger results in upcoming campaigns.

📝 SayPro Feedback Collection Report – January SCDR-7

Programme: SayPro Development Royalty (SCDR)
Department: SayPro Resource Mobilisation Office
Evaluation Focus: Feedback from Campaign Participants, Donors, and Stakeholders
Period Covered: January 2025

🎯 Objective of the Feedback Collection

The primary goal of collecting feedback was to:

• Evaluate donor satisfaction and engagement.
• Understand participant perceptions of SayPro’s fundraising approach.
• Identify barriers and motivators for giving.
• Gather actionable suggestions for improving future campaigns.

📋 Methodology

Tools and Channels Used:

Response Rate:

• Total Participants Contacted: 742
• Total Feedback Received: 276
• Overall Response Rate: 37.2% (considered acceptable for non-incentivized outreach)

👥 Respondent Profile

🔍 Key Findings

1. Donor Experience and Satisfaction

• 85% of donors rated their donation experience as “satisfactory or excellent”.
• Common praises:
  • Clarity of SayPro’s mission.
  • Friendly and passionate communication from SayPro staff.
  • Transparency in use of funds.
• Top issues reported:
  • Payment glitches on the online portal (21%).
  • Lack of confirmation emails or receipts (15%).
  • Confusion about how to contribute monthly (9%).

2. Campaign Messaging and Communication

• 77% of respondents said they understood the purpose of the campaign clearly.
• Engagement Strengths:
  • WhatsApp broadcasts felt “personal and impactful.”
  • Instagram stories with beneficiary testimonials drove emotional connection.
• Engagement Weaknesses:
  • Emails were often overlooked or marked as promotional.
  • Too few updates after donation or event attendance.

3. Stakeholder Insights (Corporate and Partner Feedback)

• Feedback Themes:
  • SayPro is seen as a credible and mission-aligned partner.
  • However, corporate partners desire clearer ROI and visibility (e.g., co-branded reports or impact statements).
  • Some requested early-year planning briefs to align SayPro proposals with their annual CSR budgets.

4. Volunteer and Event Feedback

• Volunteers felt motivated but under-resourced.
• Suggestions:
  • Provide campaign scripts and branded materials.
  • Recognize and reward top volunteers monthly.
• Event participants appreciated SayPro’s grassroots presence, though several requested more multilingual presentations (e.g., isiZulu, Afrikaans).

📊 Quantitative Feedback Summary

💡 Suggestions from Respondents

1. Improve digital donation system (mobile optimization, instant confirmation).
2. Send thank-you emails or certificates after every contribution.
3. Offer monthly donation options with auto-deduction or reminders.
4. Create short video updates from beneficiaries on how donations are used.
5. Involve donors more directly – e.g., donor meetups, impact tours.

📌 Recommendations Based on Feedback

🧾 Conclusion

The January SCDR-7 campaign feedback revealed strong public goodwill toward SayPro and clear alignment with community needs. However, feedback also pointed to technical, communication, and donor retention gaps that need addressing. By acting on these insights, SayPro can significantly boost donor satisfaction, loyalty, and future fundraising outcomes.

📈 SayPro Metrics Evaluation Report – January SCDR-7

Programme: SayPro Development Royalty (SCDR)
Department: SayPro Resource Mobilisation Office
Report Type: Monthly Campaign Metrics Evaluation
Period: January 2025

🔍 Evaluation Objective

This report assesses the key performance metrics of fundraising campaigns executed in January 2025 under the SCDR-7 framework by the SayPro Resource Mobilisation Office, focusing on:

• Total Funds Raised
• Donor Retention
• Campaign Reach
• Donor Engagement

1. 💰 Total Funds Raised

🔹 Overview:

• Target: R250,000
• Achieved: R172,000
• Percentage of Goal Met: 68.8%

🔹 Sources of Funds:

🔹 Observations:

• Strong community support and digital presence drove individual donations.
• Shortfall in corporate contributions affected overall fundraising total.
• Underperformance primarily due to slow corporate engagement post-holiday season.

2. 🔄 Donor Retention

🔹 Metrics:

• Returning Donors from 2024: 129
• Total Repeat Donors in Jan 2025: 104
• Retention Rate: 80.6%

🔹 Analysis:

• A solid retention rate indicates a loyal core donor base.
• Donors cited “impact transparency” and “trust in SayPro’s work” as reasons for continued support.
• Retention was stronger among individual donors who gave via WhatsApp or attended SayPro-hosted events.

🔹 Recommendations:

• Launch a “Loyal Donor Circle” recognition programme.
• Automate thank-you messages and quarterly impact updates to retain donor interest.

3. 🌍 Campaign Reach

🔹 Digital Reach:

🔹 Physical Reach:

• Community events reached an estimated 2,000 individuals across Gauteng and Western Cape.
• Printed flyers, posters, and local radio ads helped drive attendance and awareness.

🔹 Total Estimated Reach (Digital + Physical): ~27,000 individuals

🔹 Insights:

• Instagram and WhatsApp were the most effective for younger audiences.
• Email outreach had a lower conversion rate but higher reach in professional/corporate networks.

4. 🤝 Donor Engagement

🔹 Engagement Metrics:

🔹 Key Findings:

• Engagement was high during the first two weeks of the campaign and tapered afterward.
• Personalized messages (via WhatsApp) significantly increased participation and donations.
• Low survey response rate indicates need for easier, incentive-driven feedback collection.

🔹 Opportunities:

• Introduce gamified donor campaigns (e.g., milestone unlocks, donor challenges).
• Use influencer/ambassador programmes to drive campaign sharing and storytelling.

5. 📌 Summary of Key Metrics

6. 🧭 Strategic Recommendations

1. Strengthen Digital Infrastructure: Optimize donation pages, mobile experience, and integrate multiple payment options.
2. Expand Corporate Partnerships: Create early Q4 prospecting plans and use targeted proposal packs.
3. Launch Monthly Donor Plan: Offer easy sign-ups for recurring gifts to increase long-term revenue stability.
4. Invest in Donor CRM Tool: Track interactions, segment donors, and personalize outreach effectively.
5. Scale WhatsApp Engagement: Use chatbots or live agent scheduling to manage donor queries and pledges.

7. 📌 Conclusion

The January SCDR-7 campaign under SayPro’s Resource Mobilisation Office made strong progress in donor retention and campaign reach, with moderate engagement success. While it fell short of the financial goal, the groundwork laid in community trust, digital presence, and youth engagement has positioned SayPro for stronger future fundraising performance.

📊 SayPro Monthly Campaign Evaluation – January (SCDR-7)

Focus: Evaluate the effectiveness of fundraising campaigns executed by the SayPro Resource Mobilisation Office under the SayPro Development Royalty (SCDR) programme.

1. Overview of Campaigns

Campaign Scope:

In January, the Resource Mobilisation Office executed three primary fundraising campaigns aimed at generating revenue to support SayPro’s developmental and training programmes across South Africa and partner regions.

Campaign Types:

1. Digital Crowdfunding Drive (Online via SayPro’s website, Facebook, Instagram, and WhatsApp Business)
2. Corporate Sponsorship Outreach (Emails, presentations, and partnership proposals)
3. Community Donation Activation (Local events and door-to-door outreach)

2. Key Campaign Metrics

3. Campaign Performance Analysis

A. Digital Crowdfunding Drive

• Platforms Used: SayPro website, Facebook, WhatsApp Status, Instagram stories.
• Strengths: High engagement from youth (ages 18-30), particularly through Instagram reels and WhatsApp Stories.
• Weaknesses: Conversion rates dropped due to lack of mobile-friendly donation interface and payment processing issues on peak days.
• Recommendation: Redesign donation landing page with mobile optimization and test payment gateway reliability.

B. Corporate Sponsorship Outreach

• Method: Direct email campaigns, Zoom pitch sessions, LinkedIn outreach.
• Challenges: Low response rate (22%), delayed decision-making from corporates due to January budget planning.
• Successes: Two recurring sponsors onboarded; three one-time corporate donors contributed a combined R42,000.
• Recommendation: Begin outreach earlier (December) for January pitches and diversify proposal content by including impact stories from 2024.

C. Community Donation Activation

• Approach: Door-to-door canvassing in Gauteng & Western Cape; small local fundraising events.
• Successes: Strong grassroots support with high trust and recognition of SayPro brand.
• Limitations: Limited scale due to volunteer capacity and logistics.
• Recommendation: Expand volunteer base and pilot mobile fundraising via QR codes or mobile money.

4. Strengths Identified

• SayPro’s brand credibility and visibility contributed to donor trust.
• Use of multilingual communication improved engagement in diverse communities.
• Digital tools like Canva and Mailchimp enhanced professionalism in campaign materials.
• Effective storytelling and impact videos improved engagement rates.

5. Areas for Improvement

• Payment Infrastructure: Several donors reported technical issues during the donation process.
• Data Collection: Inconsistent tracking of donor demographics and campaign-specific KPIs.
• Follow-up Strategy: Weak post-donation follow-up and donor retention efforts.

6. Recommendations for Next Cycle (SCDR-8 – February)

1. Implement a CRM System: To track donor lifecycle, automate follow-ups, and manage relationships more effectively.
2. Improve Mobile Payment Options: Integrate PayFast, SnapScan, and M-Pesa.
3. Use A/B Testing: Test different campaign messages and visuals to optimize digital engagement.
4. Donor Appreciation Campaign: Launch a “Thank You” video series and personalized emails to improve retention.
5. Launch a Monthly Giving Programme: Encourage donors to subscribe to a small monthly contribution to ensure sustainability.

7. Conclusion

The SayPro Resource Mobilisation Office made significant strides in its January SCDR-7 fundraising campaigns despite some technical and outreach limitations. The foundation is strong, and with targeted improvements, future campaigns can yield higher returns, better engagement, and long-term donor loyalty.

📢 SayPro Impact Visibility Strategy

Event: SayPro Monthly January SCDR-2 Fundraising Event
Organized by: SayPro Development Strategic Partnerships Office
Under: SayPro Development Royalty (SCDR)
Objective: Ensure 100% of event participants (attendees, donors, sponsors, partners) clearly understand how their contributions will be used and the social impact achieved.

🎯 1. Purpose of Impact Visibility

Transparency is essential to building trust, encouraging donor retention, and maximizing the effectiveness of charitable efforts. Ensuring that every participant is informed, engaged, and connected to the mission increases both short-term fundraising success and long-term loyalty to SayPro’s cause.

📌 2. Key Impact Areas Funded by Contributions

Contributions from the January event support the following SayPro initiatives:

• Youth Scholarships: Funding school fees, uniforms, and learning materials for disadvantaged students.
• Digital Skills Development: Equipping youth with IT and vocational training to boost employability.
• Leadership & Civic Education Workshops: Promoting community involvement and youth empowerment.
• Health & Mental Wellness Outreach: Supporting psychosocial services for vulnerable groups.

Each donor and participant must be made aware of which programs their funds are supporting and the measurable impact being created.

🛠️ 3. Impact Communication Tools & Channels

To guarantee 100% participant awareness, SayPro will deploy multi-channel messaging across the entire event lifecycle:

🔹 Pre-Event

• Invitation Emails and registration confirmations will include a short impact summary.
• SayPro Website Landing Page will feature a dedicated section outlining causes funded by the event.
• Social Media Campaigns will spotlight real beneficiary stories, statistics, and program goals.

🔹 During Event

• Opening Remarks from SayPro leadership will include a detailed breakdown of how funds will be used.
• Printed Event Program Booklets will contain an “Impact At-A-Glance” section.
• Impact Wall or digital display will visually showcase SayPro’s work with photos, testimonials, and numbers.
• Beneficiary Speakers or Videos will provide first-hand stories of how SayPro changed their lives.
• Sponsor Acknowledgment Slides will include which initiative each sponsor is contributing to.

🔹 Post-Event

• All participants will receive a Thank You + Impact Email summarizing the funds raised and their use.
• A digital impact report will be published on SayPro’s website and sent to donors.
• Social media content (e.g. impact reels, quotes, before-after photos) will be shared within 1 week.
• Donors will be invited to attend project visits or webinars showcasing how their funds are being used.

📈 4. Impact Visibility Measurement & Accountability

To verify that 100% of participants are informed about the cause and its outcomes, SayPro will:

If gaps are identified (e.g. low open rate or lack of survey responses), follow-up SMS and WhatsApp updates will be deployed to close the information loop.

🧾 5. Sample Messaging for Participants

📨 Email Excerpt – Before Event

“Your participation in the January SCDR-2 Fundraising Event will directly support 50 learners with school uniforms, tuition, and transportation to school. Thank you for standing with SayPro to change lives!”

📘 Program Booklet Section

Where Your Money Goes

• 45%: Youth Scholarships
• 25%: Skills Development
• 15%: Mental Health Outreach
• 10%: Leadership Camps
• 5%: Monitoring & Reporting

📣 Closing Remarks Slide

“Because of you, we are building a smarter, healthier, and more empowered generation. Your donation is not just a gift—it is a legacy.”

📝 6. Summary Statement

SayPro’s commitment to transparency and impact ensures that every single attendee, sponsor, and donor at the January SCDR-2 event will leave knowing exactly how their contribution is transforming lives. Through clear, consistent communication across channels, SayPro guarantees 100% impact visibility for all stakeholders.

🤝 SayPro Sponsor Involvement Strategy

Event: SayPro Monthly January SCDR-2 Fundraising Event
Organized by: SayPro Development Strategic Partnerships Office
Under: SayPro Development Royalty (SCDR)
Sponsorship Goal: Secure 10+ committed sponsors/partners (financial or in-kind)

🎯 1. Objective

The goal of SayPro’s sponsor involvement strategy is to:

• Secure a minimum of 10 sponsors, including businesses, philanthropic individuals, and institutions
• Raise financial and in-kind contributions to support SayPro’s fundraising target of $20,000
• Build long-term strategic relationships with sponsors who align with SayPro’s mission
• Offer valuable brand exposure and social return on investment (SROI) for sponsors

📌 2. Types of Sponsors to Engage

💼 3. Sponsorship Packages

To incentivize sponsorship, SayPro offers tiered sponsorship packages with benefits linked to contribution levels:

🗂️ 4. Sponsor Engagement Process

🔹 Identification

• Compile a list of targeted prospects from SayPro’s network, LinkedIn, CSR portals, and local chambers of commerce.

🔹 Outreach

• Send personalized sponsorship invitation letters with the event proposal and benefits deck.
• Follow up with email and phone calls, offering tailored packages.

🔹 Meetings & Agreements

• Schedule presentations or briefings with key decision-makers.
• Finalize sponsorship via MOU or agreement outlining deliverables and benefits.

🔹 Integration

• Involve sponsors in pre-event marketing, give them space to showcase products/services, and ensure proper brand visibility.

📊 5. Sponsorship Recruitment Timeline

📈 6. Expected Sponsor Contributions (Example Targets)

Total sponsors: 10 (6 financial, 4 in-kind/media)
Estimated total value: R525,000 (~$28,000)

🏆 7. Sponsor Recognition

SayPro ensures that all sponsors receive appropriate visibility, appreciation, and impact reporting:

• Logos on all event materials, press banners, and digital platforms
• Verbal acknowledgments during key program segments
• Exclusive networking opportunities with SayPro leadership and donors
• Inclusion in SayPro’s Annual Impact Report and donor wall
• Post-event thank-you packages including photos, metrics, and certificates

📞 8. Contact for Sponsorships

For sponsorship inquiries, please contact:

SayPro Development Strategic Partnerships Office
📧 Email: partnerships@saypro.online
📞 Phone: +27 (0)10 880 5377
🌐 Website: www.saypro.online

🎯 SayPro Participation Target: Engage 150+ Attendees Per Event

Event: SayPro Monthly January SCDR-2 Fundraising Event
Organized by: SayPro Development Strategic Partnerships Office
Under: SayPro Development Royalty (SCDR)
Target Attendance: 150+ participants including sponsors, donors, beneficiaries, and community stakeholders.

📌 1. Purpose of the Participation Target

The SayPro Monthly January SCDR-2 Fundraising Event aims to bring together a diverse and influential audience of at least 150 individuals to ensure broad support, community involvement, and high-impact networking. This target supports SayPro’s fundraising objectives while advancing stakeholder engagement and transparency.

High participation enhances:

• Fundraising outcomes
• Program visibility
• Partner confidence
• Community impact

👥 2. Target Audience Breakdown

The participation goal of 150+ attendees includes a balanced mix of contributors, collaborators, and beneficiaries.

🧭 3. Engagement Strategy

To achieve and surpass the 150-attendee target, SayPro will employ a structured outreach and recruitment strategy:

✅ A. Pre-Event Outreach

• Direct Invitations to SayPro’s database of 1,000+ contacts
• Email Campaigns targeting donors, partners, and past attendees
• Social Media Promotion across Facebook, LinkedIn, Twitter, and Instagram
• WhatsApp Broadcasting in local community and youth development groups
• Press Release Distribution to national and regional media houses
• Event Listing Platforms such as Quicket, Webtickets, and community calendars

✅ B. Strategic Partnerships

• Leverage corporate and NGO partners to mobilize their networks
• Offer group discounts or free registration to youth groups or schools
• Involve SayPro alumni as ambassadors to recruit guests

✅ C. Incentivized Participation

• Offer raffles and giveaways for early RSVPs and active participants
• Provide certificates of participation for community leaders and volunteers
• Highlight networking and visibility benefits for sponsors and donors

🛠️ 4. Participation Tracking Tools

SayPro will implement real-time attendance monitoring and registration tracking:

• Digital Registration Forms via Google Forms or Jotform
• QR Code Check-ins at the venue and on virtual platforms
• Event Dashboard maintained by the SayPro M&E team
• Post-Event Surveys to confirm participation and gather feedback

📈 5. Participation Metrics & Goals

🎉 6. Anticipated Benefits of High Participation

Achieving this attendance goal will:

• Increase event fundraising potential through broader donor engagement
• Demonstrate SayPro’s capacity to mobilize large, diverse audiences
• Strengthen relationships with public, private, and community sectors
• Generate media interest and highlight SayPro’s impact
• Encourage future participation, pledges, and volunteerism

📝 7. Summary Statement

SayPro’s January SCDR-2 fundraising event is not only a platform for raising $20,000 — it is a mission-driven gathering that will unite over 150 people in support of youth development and social transformation. This participation target is both a logistical priority and a strategic opportunity to strengthen SayPro’s position as a leading development actor in Southern Africa.

🎯 SayPro Fundraising Goal: Raise $20,000 for Charitable Initiatives

Event: SayPro Monthly January SCDR-2 Fundraising Event
Goal: Raise $20,000 USD (approx. R370,000 ZAR)
Organized by: SayPro Development Strategic Partnerships Office
Under: SayPro Development Royalty (SCDR)

📌 1. Purpose of the Fundraising Goal

The objective of the January SCDR-2 event is to mobilize financial resources to empower underprivileged youth and vulnerable communities through SayPro’s high-impact charitable programs. The target of $20,000 is specifically aimed at:

• Expanding access to education for disadvantaged learners
• Supporting skills development initiatives for unemployed youth
• Enhancing community resilience through leadership and entrepreneurship training
• Covering operational support costs to scale these efforts nationally

This fundraising effort is critical to ensure SayPro can continue delivering its mission sustainably while expanding its geographic and demographic reach in 2025.

💡 2. Fundraising Breakdown & Allocation Plan

🛠️ 3. Strategies to Reach the $20,000 Goal

The SayPro Development Strategic Partnerships Office will implement a multi-pronged strategy, leveraging the organization’s local and international network of partners, supporters, and stakeholders:

🔹 Event-Based Revenue

• Ticket Sales (General & VIP): Target R80,000
• Silent Auction: Minimum R50,000 expected from donated items
• Live Pledging Sessions during keynote moments

🔹 Individual Contributions

• One-Time Donations: Via online platforms (SnapScan, PayFast, EFT)
• Recurring Donor Sign-Up Drive: Establish monthly donor base
• In-Memory / In-Honor Donations: For personal tributes

🔹 Corporate & Institutional Support

• Sponsorship Packages: Bronze to Platinum tiers (R25,000–R150,000)
• CSR Partnerships: Match employee giving programs
• In-Kind Donations: Valued and reported toward goal (e.g., catering, tech)

📊 4. Progress Monitoring and Transparency

SayPro will implement transparent systems for real-time donation tracking and post-event reporting to ensure accountability:

• Live Giving Thermometer at the event and on SayPro’s website
• Donation Tracking Dashboard maintained by finance team
• Impact Report shared within 30 days post-event to all donors

🎉 5. What Success Looks Like

By raising $20,000, SayPro aims to:

✅ Directly impact over 300 youth through its programs
✅ Sustain community-based projects for Q1 2025
✅ Attract at least 3 new long-term funding partners
✅ Strengthen SayPro’s public image as a transparent, effective charity

📢 6. Donor Recognition

All contributors will be acknowledged according to their giving level, with:

• Thank-you certificates and personalized letters
• Recognition on the SayPro website and social media
• Featured inclusion in the 2025 SayPro Annual Impact Report
• VIP access to future SayPro programs and events for major donors

📝 7. Contact for Fundraising Partnerships

For all donation-related queries or partnership discussions, please contact:

SayPro Development Strategic Partnerships Office
📧 Email: partnerships@saypro.online
📞 Phone: +27 (0)10 880 5377
🌐 Website: www.saypro.online

📊 SayPro Fund Allocation Report Template

Event Name: SayPro Monthly January SCDR-2 Fundraising Event
Organized by: SayPro Development Strategic Partnerships Office
Under: SayPro Development Royalty (SCDR)
Date of Report: [Insert Date]
Reporting Period: January 15 – [Insert End Date]
Prepared by: [Name, Position]

🧾 1. Executive Summary

This report provides a transparent overview of the total funds raised during the SayPro Monthly January SCDR-2 Fundraising Event and details the allocation of those funds toward SayPro’s charitable programs. It serves to ensure accountability to our donors, partners, and beneficiaries.

💰 2. Total Funds Raised

🧮 3. Allocation Summary Table

📌 4. Allocation Details by Program

4.1 SayPro Youth Scholarship Fund

• Allocated: R400,000
• Beneficiaries: 50 learners in need across high schools and tertiary institutions
• Purpose: Tuition, uniforms, transportation, and registration fees
• Impact Measure: Student academic retention and performance reports

4.2 Digital Learning Equipment

• Allocated: R250,000
• Deliverables: 120 devices to be distributed to rural schools
• Vendors: Partnered with EduTech SA
• Delivery Date: February 15, 2025

4.3 Leadership Workshops

• Allocated: R150,000
• Activities: 6 workshops in 3 provinces
• Target Group: Youth aged 16–25 in under-resourced areas
• Outcomes: 200 youth trained in civic engagement and entrepreneurship

4.4 Tutoring & Support Program

• Allocated: R120,000
• Services Provided: Math & English tutoring, mentorship, meals
• Delivery Sites: Partner schools in Gauteng and Limpopo
• Expected Reach: 300 learners per term

4.5 Admin & Operational Costs

• Allocated: R100,000
• Items Covered: Salaries, transport, venue hire, comms, event materials
• Note: Capped at under 10% of total raised funds

4.6 Monitoring & Evaluation

• Allocated: R40,000
• Purpose: Ensure data collection, donor reporting, program audits
• Partners: Third-party evaluators engaged quarterly

📈 5. Outcomes & Impact Metrics (Planned)

🧾 6. Supporting Documents (Attachments)

• Donation Tracking Spreadsheet
• Bank Statements (Redacted for privacy)
• Proof of Purchase Orders / Invoices
• Program Budgets
• Partner MOUs and Grant Agreements

📝 7. Notes and Recommendations

• Future fundraising events may include more corporate matching strategies.
• Consider increasing digital payment options for donor convenience.
• Improve post-event impact reporting visibility on SayPro platforms.
• Expand sponsorship packages to include branding during digital workshops.

📬 8. Contact & Approval

For inquiries related to this report, please contact:

SayPro Strategic Partnerships Office
📧 Email: partnerships@saypro.online
📞 Phone: +27 (0)10 880 5377

Report Prepared By:
Name: _________________________
Position: _______________________
Date: _________________________

Approved By:
Signature: _____________________
Name: _________________________
Position: _______________________
Date: _________________________

📎 Format Suggestions

• Save as a printable PDF and editable Word/Google Doc
• Maintain digital and hardcopy archives for donor audits
• Publish a summarized version on the SayPro website under “Accountability”

📘 SayPro Event Program Template

Event Name: SayPro Monthly January SCDR-2 Fundraising Event
Theme: Back2Bright Futures
Date: January 15, 2025
Time: 14:00 – 18:00 (SAST)
Venue: SayPro Development Centre, Johannesburg / Live on Zoom
Organized By: SayPro Development Strategic Partnerships Office
Under: SayPro Development Royalty (SCDR)
Purpose: To raise funds for SayPro’s charitable initiatives in youth education, development, and community empowerment.

🗂️ Program Agenda

🎤 Speaker Highlights

• Ms. Nombulelo Khumalo – Executive Director, SayPro
• Mr. Thabo Mahlangu – Chairperson, SayPro Development Royalty (SCDR)
• Ms. Ayesha Patel – Head of Corporate Partnerships, SayPro
• Panel Guests:
  • Representative from Department of Basic Education
  • Youth Alumni – SayPro Scholarship Program
  • CSR Lead – Corporate Sponsor

🎯 Event Objectives

1. Raise R1,000,000 for SayPro’s 2025 youth education and skills development projects.
2. Secure three new long-term corporate partners.
3. Engage over 500 attendees (in-person and virtual combined).
4. Celebrate the success of current beneficiaries and share future plans.

🛍️ Additional Features

• Silent Auction Table (In-person): Exclusive items donated by partners
• Donation Station (Onsite & Online): QR codes, SnapScan, and EFT options
• Info Booths: Learn more about SayPro projects and how to get involved
• Media Corner: Photo ops and interviews with donors and beneficiaries

📢 Event Reminders for Attendees

• Dress Code: Business Casual
• Please arrive by 13:45 for seating and registration
• COVID-19 protocols (if applicable) will be observed
• Live stream begins promptly at 14:00 – Zoom link will be shared via email
• Donations can be made during or after the event via SayPro’s website or donation partners

📄 Contact Information

For questions, partnerships, or media inquiries:

SayPro Development Strategic Partnerships Office
📧 Email: partnerships@saypro.online
📞 Phone: +27 (0)10 880 5377
🌐 Website: www.saypro.online

🖨️ Printing/Distribution Notes

• Format this template into a folded A4 brochure or event booklet
• Include SayPro branding, logos, and imagery of beneficiaries
• Prepare both print and digital PDF versions for accessibility