SayPro requires the following documents for entry: Consent and Ethics Compliance Form (available on registration page)

Certainly! Here is the final, updated version of the SayPro Entry Criteria for the SayPro Diepsloot Youth Project Annual General Meeting (AGM), with all required documents clearly listed — now including the Consent and Ethics Compliance Form as a mandatory requirement:

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SayPro Entry Criteria
Event: SayPro Diepsloot Youth Project Annual General Meeting (AGM)
Date: 31 July
Venue: [Insert Venue Details]

The SayPro Diepsloot Youth Project AGM is a strategic platform for reflection, planning, and showcasing youth empowerment efforts. In line with SayPro’s values of transparency, ethical conduct, and inclusive participation, all attendees are required to comply with the following entry criteria and documentation requirements.

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✅ 1. Who May Attend

Entry to the AGM is open to the following groups by prior registration and approval:

• Registered SayPro Members
• SayPro Board Representatives
• SayPro Staff
• Strategic Partners and Stakeholders
• Invited External Guests
• Approved Presenters and Panel Participants (Individuals or groups – maximum 3 participants per group)

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🗂 2. Required Documents for Entry

All attendees must submit the following documents before the event for verification and approval:

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📌 A. SayPro AGM Entry & Proposal Form (Completed Online)

• Mandatory for all participants
• Must be filled out via the official registration portal
• Captures personal details, role, session interests, and logistics

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📌 B. Valid ID or Passport Copy (PDF or JPG)

• Required for all attendees
• Must match the name submitted on the entry form
• Used for secure on-site verification

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📌 C. Brief Report or Presentation Outline (Max 2 pages – for presenters/panelists only)

• Required from individuals or groups contributing presentations or discussions
• Should include topic overview, relevance to AGM themes, and intended outcomes
• Subject to approval by SayPro’s Content Committee

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📌 D. Organisation or Stakeholder Affiliation Letter (if applicable)

• Required for participants attending on behalf of an institution or partner
• Must be on official letterhead and confirm formal affiliation and authorisation

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📌 E. Slide Deck, Presentation, or Poster (optional but encouraged)

• Recommended for presenters and exhibitors
• Helps enhance engagement and communication
• Formats accepted: PDF, PPT, PNG, JPG

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📌 F. Consent and Ethics Compliance Form

• Mandatory for all participants
• Acknowledges agreement to:
  • Adhere to SayPro’s code of conduct and ethical standards
  • Allow respectful use of media, content, and participation information (with opt-out options)
• Available on the official SayPro registration page
• Must be completed digitally or uploaded as a signed PDF during registration

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🔐 3. Entry and On-Site Access Control

• Entry is limited to individuals whose documents have been reviewed and approved
• Participants must present original ID or passport at the venue
• No walk-ins or unregistered attendees will be admitted

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👔 4. Event Guidelines

• Dress Code: Smart casual or SayPro-branded clothing
• Arrival Time: Arrive 30–45 minutes early for check-in and seating
• Catering & Materials: Provided only to pre-approved, registered attendees
• Health Protocols: SayPro will follow any public health requirements in place

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📩 Submission & Contact Information

All required documents must be submitted via:
🌐 [Insert Registration Page Link]
📧 [Insert SayPro Email]
📞 [Insert SayPro Contact Number]

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Your participation matters. Your preparation makes it meaningful. Let’s build a stronger youth future — together.

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Would you like this turned into a printable checklist, PDF info sheet, or embedded into your registration webpage?