SayPro requires the following documents for entry SayPro AGM Entry & Proposal Form (completed online)

Certainly! Here’s the updated and detailed SayPro Entry Criteria for the SayPro Diepsloot Youth Project Annual General Meeting (AGM), now incorporating the requirement for specific entry documents, including the SayPro AGM Entry & Proposal Form (completed online):

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SayPro Entry Criteria
Event: SayPro Diepsloot Youth Project Annual General Meeting (AGM)
Date: 31 July
Venue: [Insert Venue Location]

The SayPro Diepsloot Youth Project AGM is a significant milestone event where SayPro members, stakeholders, and partners come together to reflect, strategise, and celebrate youth development efforts in Diepsloot. In order to ensure a professional and well-managed AGM, all attendees and contributors must comply with the official SayPro Entry Criteria outlined below:

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✅ 1. Eligible Participants

Participation in the AGM is limited to the following categories:

• Registered SayPro Members
• SayPro Board Representatives
• SayPro Staff
• SayPro Strategic Partners and Stakeholders
• Invited External Guests
• Approved Presenters or Panel Participants (Individuals or Groups – max 3 per group)

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🗂 2. Required Documents for Entry

To ensure compliance and coordination, SayPro requires the following documents for entry:

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📌 A. SayPro AGM Entry & Proposal Form (Completed Online)

• Mandatory for all participants, including attendees and contributors.
• Must be completed via the official SayPro online platform.
• The form collects essential information such as:
  • Personal or group details
  • Affiliation (e.g., SayPro member, partner, guest)
  • Role at the AGM (observer, presenter, panelist, etc.)
  • Session preferences, logistics, and dietary needs (if applicable)

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📌 B. Presentation Outline or Brief Report (For Presenters / Panelists Only)

• Participants delivering a presentation or speaking on a panel are required to submit a brief outline or report (maximum 2 pages).
• This document must include:
  • Key content points
  • Topic relevance to SayPro’s mission and AGM objectives
  • Intended impact or contribution to the session
• The outline must be submitted alongside the online proposal form and is subject to prior approval.

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🛂 3. Access and Security

• Entry will be granted only to individuals whose documentation has been received, reviewed, and confirmed by the SayPro AGM Organising Committee.
• Valid photo ID or SayPro membership card must be presented at the entry point.
• On-site registration is not permitted; no walk-ins will be accepted.

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👔 4. Event Guidelines

• Dress Code: Smart casual or SayPro-branded attire
• Arrival Time: Please arrive at least 30–45 minutes before the official start time for check-in and seating
• Event Materials: Only pre-registered participants will receive AGM kits and refreshments
• Health & Safety: All public health protocols will be observed, if applicable

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📬 Form Access and Submission

To complete and submit the SayPro AGM Entry & Proposal Form, visit:
🌐 [Insert Online Form Link]
📧 For queries or assistance: [Insert SayPro Email]
📞 Contact: [Insert Phone Number]

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Let’s plan with purpose. Let’s meet with intent. Let’s move youth empowerment forward — together.

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Would you like this version designed as an official event info pack, downloadable PDF, or email announcement?