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SayPro Week 1 (08-01-2025 to 08-07-2025): Launch the engagement survey on the SayPro website and ensure all employees are informed about the program’s offerings.
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SayPro Week 1 (08-01-2025 to 08-07-2025): Launch & Awareness
Overview
Week 1 of SayPro’s Engagement Program Rollout marks the official launch of the Employee Engagement Survey and the start of a structured internal campaign to inform all employees about the full range of engagement initiatives available. This first week is critical for setting the tone, building momentum, and ensuring organization-wide participation and understanding.
Key Objectives
- Officially launch the 2025 Employee Engagement Survey via the SayPro website.
- Ensure 100% employee awareness of the survey and its importance.
- Promote the broader engagement program offerings (workshops, wellness programs, participation expectations).
- Provide clear instructions for survey access, deadlines, and proof of completion.
- Activate support systems (HR liaisons, technical assistance, communication materials) to address questions.
Activities and Deliverables
1. Launch the Survey on the SayPro Website
- Go-Live Date: 08-01-2025 (August 1, 2025).
- Add the survey link to the homepage of the SayPro internal portal.
- Include a dedicated section with:
- Survey purpose and goals
- Survey deadline: 08-10-2025
- Instructions for completion
- FAQs about confidentiality and response handling
2. Send Official Announcement from Leadership
- Prepare and distribute a launch message from the CEO or Executive Director.
- Format: Email + PDF memo + short video message.
- Content to include:
- Why the engagement survey matters
- How employee voices will be used
- Encouragement to participate early
3. Company-wide Email Campaign
- Launch a series of scheduled email reminders during Week 1:
- Day 1 (08-01-2025): Official launch announcement with survey link.
- Day 3 (08-03-2025): Testimonial quote from a SayPro staff member about past engagement impact.
- Day 5 (08-05-2025): Countdown reminder + sneak peek at incentives.
- Day 7 (08-07-2025): Midpoint reminder & participation stats.
4. Department Briefings and Orientation
- Department heads and HR liaisons will:
- Hold 15–30 minute team briefings on the engagement program.
- Explain how to access and complete the survey.
- Outline other engagement activities (e.g., workshops, wellness challenges).
- Answer questions and collect preliminary feedback.
5. Launch Engagement Info Hub
- Create and publish an “Engagement 2025 Information Hub” on the SayPro intranet.
- Contents to include:
- Calendar of events and deadlines
- Links to all activities (workshop signups, wellness program details)
- Resource library (toolkits, FAQs, how-to guides)
- Contact information for support staff
6. Visibility Campaign (Posters & Digital Media)
- Design and distribute posters to be displayed in SayPro offices and common areas.
- Launch digital banners on SayPro’s portal, mobile app, and internal newsletters.
- Themes: “Your Voice, Our Future” / “Engage. Empower. Evolve.”
7. Track Participation
- Daily engagement survey submission reports from IT/HR.
- Monitor departmental participation to identify areas needing targeted follow-up.
- Begin leaderboard tracking (if gamified incentives are offered).
Roles and Responsibilities
| Stakeholder | Responsibility |
|---|---|
| HR Team | Survey coordination, training liaisons, reporting |
| Department Heads | Conduct info sessions, encourage participation |
| IT Department | Website support, survey uptime, access troubleshooting |
| Communications Team | Design posters, emails, videos, intranet content |
| Employee Engagement Leads | Monitor activity and address questions |
Expected Outcomes by End of Week 1
- Survey is fully accessible and functional on SayPro’s internal site.
- 100% of employees are informed of the survey and full engagement program.
- At least 40–50% participation rate in the survey by 08-07-2025.
- Employees have clear visibility into upcoming engagement activities and how to get involved.
- Departments have conducted initial info sessions and briefings.
Resources and Documents Needed
- Survey Launch Email Template
- CEO/Leadership Message (written + video script)
- Engagement Program Calendar
- Orientation PowerPoint for team briefings
- FAQ Document (Survey + Programs)
- Poster Designs and Digital Graphics
- Survey Completion Tracker (dashboard or Excel sheet)
- Survey Submission Confirmation Template
Support Channels Opened
SayPro Week 1 (08-01-2025 to 08-07-2025): Launch & Awareness
Overview
Week 1 of SayPro’s Engagement Program Rollout marks the official launch of the Employee Engagement Survey and the start of a structured internal campaign to inform all employees about the full range of engagement initiatives available. This first week is critical for setting the tone, building momentum, and ensuring organization-wide participation and understanding.
Key Objectives
- Officially launch the 2025 Employee Engagement Survey via the SayPro website.
- Ensure 100% employee awareness of the survey and its importance.
- Promote the broader engagement program offerings (workshops, wellness programs, participation expectations).
- Provide clear instructions for survey access, deadlines, and proof of completion.
- Activate support systems (HR liaisons, technical assistance, communication materials) to address questions.
Activities and Deliverables
1. Launch the Survey on the SayPro Website
- Go-Live Date: 08-01-2025 (August 1, 2025).
- Add the survey link to the homepage of the SayPro internal portal.
- Include a dedicated section with:
- Survey purpose and goals
- Survey deadline: 08-10-2025
- Instructions for completion
- FAQs about confidentiality and response handling
2. Send Official Announcement from Leadership
- Prepare and distribute a launch message from the CEO or Executive Director.
- Format: Email + PDF memo + short video message.
- Content to include:
- Why the engagement survey matters
- How employee voices will be used
- Encouragement to participate early
3. Company-wide Email Campaign
- Launch a series of scheduled email reminders during Week 1:
- Day 1 (08-01-2025): Official launch announcement with survey link.
- Day 3 (08-03-2025): Testimonial quote from a SayPro staff member about past engagement impact.
- Day 5 (08-05-2025): Countdown reminder + sneak peek at incentives.
- Day 7 (08-07-2025): Midpoint reminder & participation stats.
4. Department Briefings and Orientation
- Department heads and HR liaisons will:
- Hold 15–30 minute team briefings on the engagement program.
- Explain how to access and complete the survey.
- Outline other engagement activities (e.g., workshops, wellness challenges).
- Answer questions and collect preliminary feedback.
5. Launch Engagement Info Hub
- Create and publish an “Engagement 2025 Information Hub” on the SayPro intranet.
- Contents to include:
- Calendar of events and deadlines
- Links to all activities (workshop signups, wellness program details)
- Resource library (toolkits, FAQs, how-to guides)
- Contact information for support staff
6. Visibility Campaign (Posters & Digital Media)
- Design and distribute posters to be displayed in SayPro offices and common areas.
- Launch digital banners on SayPro’s portal, mobile app, and internal newsletters.
- Themes: “Your Voice, Our Future” / “Engage. Empower. Evolve.”
7. Track Participation
- Daily engagement survey submission reports from IT/HR.
- Monitor departmental participation to identify areas needing targeted follow-up.
- Begin leaderboard tracking (if gamified incentives are offered).
Roles and Responsibilities
| Stakeholder | Responsibility |
|---|---|
| HR Team | Survey coordination, training liaisons, reporting |
| Department Heads | Conduct info sessions, encourage participation |
| IT Department | Website support, survey uptime, access troubleshooting |
| Communications Team | Design posters, emails, videos, intranet content |
| Employee Engagement Leads | Monitor activity and address questions |
Expected Outcomes by End of Week 1
- Survey is fully accessible and functional on SayPro’s internal site.
- 100% of employees are informed of the survey and full engagement program.
- At least 40–50% participation rate in the survey by 08-07-2025.
- Employees have clear visibility into upcoming engagement activities and how to get involved.
- Departments have conducted initial info sessions and briefings.
Resources and Documents Needed
- Survey Launch Email Template
- CEO/Leadership Message (written + video script)
- Engagement Program Calendar
- Orientation PowerPoint for team briefings
- FAQ Document (Survey + Programs)
- Poster Designs and Digital Graphics
- Survey Completion Tracker (dashboard or Excel sheet)
- Survey Submission Confirmation Template
Support Channels Opened
- Survey Helpline: Dedicated support via email and live chat (IT + HR)
- Feedback Box: Anonymous form for questions, suggestions, or technical issues
- Engagement Ambassadors: Designated employees within departments to encourage and assist peers
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