SayPro Documents Required from Employees To ensure compliance and transparency, employees involved in sponsorship acquisition are required to submit the following documents

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SayPro Documents Required from Employees

To ensure compliance, accountability, and transparency throughout the sponsorship acquisition process, all employees involved in this initiative are required to submit the following documents:

1. Sponsorship Proposal Records
   • Copies of all sponsorship proposals submitted to potential sponsors
   • Documentation of communications and follow-up actions
2. Negotiation and Agreement Files
   • Drafts and finalized versions of sponsorship contracts
   • Records of any amendments or addendums to agreements
3. Correspondence Logs
   • Emails, meeting minutes, and call summaries related to sponsor discussions
   • Feedback and responses from sponsors
4. Activation and Implementation Reports
   • Evidence of sponsor benefit delivery (e.g., marketing materials, event photos)
   • Status updates on activation milestones
5. Expense and Budget Documentation
   • Receipts, invoices, and approvals related to sponsorship activities
   • Financial tracking records for sponsorship revenue and costs
6. Compliance and Legal Documents
   • Any relevant compliance forms or certifications
   • Approvals from legal or finance departments

Would you like a checklist template for employees to track and submit these documents systematically?