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SayPro Feedback Insight Sheet
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: Use Chat Button 👇
Here’s a detailed breakdown of a SayPro Feedback Insight Sheet, which is a structured document or Excel sheet designed to collect, organize, and analyze feedback from participants, stakeholders, volunteers, staff, or partners involved in SayPro’s various programs and services.
This sheet is critical for understanding impact, identifying areas of improvement, tracking satisfaction, and making data-driven decisions.
📄 SayPro Feedback Insight Sheet
🧭 Purpose
To systematically capture and analyze qualitative and quantitative feedback from various stakeholders involved in SayPro’s operations. It helps in:
- Measuring satisfaction and engagement
- Identifying strengths and gaps in program delivery
- Supporting accountability and transparency
- Enhancing service quality through continuous improvement
🗂️ Structure of the Sheet
The SayPro Feedback Insight Sheet can be structured across multiple Excel sheets or as sections in a single document, with columns designed to allow easy filtering, sorting, and analysis.
Sheet 1: Feedback Submission Log
| Column Header | Description |
|---|---|
| Feedback ID | Unique identifier (e.g., FB001) |
| Date Submitted | When the feedback was received |
| Name (Optional) | Name of respondent (or anonymous) |
| Feedback Source | Youth Participant, Volunteer, Donor, Staff, Partner |
| Program / Activity | Which SayPro program or event the feedback relates to |
| Location | City or province where the feedback was collected |
| Channel Used | Online form, survey, verbal, WhatsApp, email |
| Feedback Type | Suggestion, Complaint, Compliment, Question |
| Feedback Summary | Short description of what the feedback says |
| Details | Longer notes or full feedback text |
| Submitted Anonymously | Yes / No (checkbox) |
| Urgency Level | Low / Medium / High |
| Relevant Department | Which department should act on the feedback (e.g., Training, Admin, HR) |
| Status | New / Under Review / Actioned / Closed |
| Assigned To | Person responsible for follow-up |
| Response Date | When SayPro responded |
| Action Taken | What was done in response |
| Satisfaction Follow-up | Was a follow-up done to check if issue was resolved? Yes/No |
| Notes | Any additional notes |
Sheet 2: Feedback Ratings (Quantitative Scores)
Used for analyzing survey results or rating-based feedback.
| Column Header | Description |
|---|---|
| Respondent ID | Link to Feedback ID or anonymous code |
| Program Name | What service or project was evaluated |
| Date of Feedback | When rating was submitted |
| Satisfaction Score | 1–5 scale or % (e.g., 4 out of 5) |
| Facilitator Rating | Specific rating for SayPro staff or facilitators |
| Venue/Logistics Score | Rating for the event location or logistical support |
| Overall Experience | General score or sentiment |
| Would Recommend? | Yes / No |
| Suggestions for Improvement | Optional open-text field |
Sheet 3: Feedback Summary Dashboard (Optional)
An automatically updating dashboard to visually summarize feedback insights.
| Feature | Description |
|---|---|
| Total Feedback Received | Count over time |
| Feedback by Type | Pie chart (suggestions, complaints, compliments, etc.) |
| Feedback by Program | Bar chart of programs and # of feedback entries |
| Satisfaction Score Average | Line graph over time |
| Feedback Resolution Rate | % of feedback resolved or addressed |
| Top Improvement Areas | Word cloud or list from recurring suggestions |
| Sentiment Analysis (if available) | Categorize feedback tone as Positive / Neutral / Negative |
Sheet 4: Action Tracker (Optional for Internal Use)
Track and manage internal responses to critical feedback.
| Column Header | Description |
|---|---|
| Action ID | Unique ID for internal response tracking |
| Related Feedback ID | Link to original feedback |
| Action Owner | Who is responsible for implementation |
| Action Description | What is being done |
| Target Completion Date | When should it be resolved |
| Actual Completion Date | When it was completed |
| Status | Planned / In Progress / Completed / Deferred |
| Impact Result | What changed as a result |
🔧 Functional Features (for Excel version)
| Feature | Use Case |
|---|---|
| Data Validation | Dropdowns for standardized entries (program names, statuses, etc.) |
| Conditional Formatting | Highlight high urgency, overdue responses, or low satisfaction |
| Pivot Tables | Summarize feedback by region, project, or type |
| Filters | Quickly view relevant feedback entries |
| Charts & Graphs | Generate visual reports for meetings or presentations |
| Dynamic Ranges | Auto-update graphs and summaries when data grows |
📋 Best Practices for Use
- Regularly export online form data (Google Forms, Typeform, etc.) into this sheet
- Train staff to enter verbal feedback consistently and clearly
- Keep the sheet protected (lock calculation columns, use version control)
- Do a monthly review of urgent items or common themes
- Use insights to create a quarterly feedback report for stakeholders
✅ Summary Checklist
| ✔ | Task |
|---|---|
| All feedback fields clearly defined | |
| Proper filtering enabled | |
| Quantitative and qualitative feedback sections included | |
| Visual summary of key findings | |
| Action tracking enabled (optional) | |
| Periodic analysis scheduled |
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