SayProCDR – Human Capital Meeting Minutes

Purpose of the meeting : Human Capital Meeting Minutes
Date: 26 May 2025
Chairperson: Shihangu

1. Opening

• Song: Led by Ralepelle
• Prayer: Led by Malete
• Acknowledgement of Attendees: Shihangu acknowledged all present staff members.
• Apologies Received:
  • Mpe
  • Dube
  • Linah (Apology to be formally sent via SayPro Ideas Push, as advised by Linah)

2. Matters Discussed

2.1 Late Coming

• Staff were reminded of the strict policy on late arrival.
• It was emphasized that latecomers will be sent back home, as demonstrated by the example of Motapina who was sent back earlier that day (08:41).
• Tumelo raised concern that rules regarding punctuality must be applied equally to everyone, citing inconsistency in how management addresses late coming.
• Tumelo also highlighted an instance involving a manager and called for fairness.

2.2 Absentees

• Absenteeism was discussed in depth, particularly regarding inconsistent disciplinary action.
• Andrice questioned the manager’s handling of written warnings, noting he was accused of being absent multiple times without being shown evidence of this. He felt the warning was biased and expressed that it could be perceived as an act of personal dislike.
• He submitted a letter to Linah, requesting permission to leave at 16:00 on Tuesdays and Thursdays to fulfill other responsibilities.

2.3 Written Warnings

• Multiple staff members, including Tumelo and Itumeleng, raised concerns about favoritism in the issuance of warnings.
• Itumeleng noted that Linah arrived late but did not receive a warning, which further raised concerns about fairness.
• Tumelo reiterated that disciplinary procedures must be consistently enforced, regardless of rank or position.
• Mabotsaneng voiced fatigue over recurring complaints and requested to be excluded from future meetings, stating that she is only a volunteer and feels overburdened by these ongoing issues.

2.4 Trust and Respect among Staff

• Mabotsaneng stressed that trust must be earned and mutual respect maintained. She noted ongoing issues of disrespect and undermining among colleagues.
• Ntshuxeko supported this point, expressing that respect among staff had deteriorated long ago, and conflicts are now common.
• Mabotsaneng volunteered to take the responsibility of addressing some of the interpersonal issues outside the group setting, with relevant individuals.

3. Graduation

• Obakeng informed the team that a client inquired about the graduation date.
• It was agreed that this should be clarified and communicated officially.
• Mabotsaneng recommended that this matter be addressed by SayProCLMR (Community Learning and Management Representative).
• Mahwai stated she will speak to her team as soon as she receives accurate information regarding graduation plans.

4. Learnership Concerns

• Tumelo explained he received a learnership opportunity but raised concern about scheduling, specifically needing flexibility to attend Scouts.
• The group acknowledged the need to balance professional commitments with personal development and agreed to review the matter in line with organizational policy.

5. Summary of Key Issues Raised

• Inconsistent enforcement of disciplinary actions (late arrivals and absenteeism)
• Perception of bias in management decisions
• Concerns about the internal culture of disrespect
• Need for fairness, transparency, and better communication
• Clarification needed regarding graduation date and related logistics

6. Closing

• Meeting adjourned at 17:00 PM

Prepared by: SayProCDR
Date: 26 May 2025
Approved by: