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SayPro Monthly Allocation Compliance Checklist (SPT-MACC).
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
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Document Control
| Document Title | SayPro Monthly Allocation Compliance Checklist |
|---|---|
| Compliance Period | [Month/Year] |
| Prepared By | [Name & Position] |
| Date of Checklist Review | [Date] |
| Version | [Version Number] |
1. Purpose
This checklist is designed to verify that all steps in the monthly donor fund allocation process have been completed accurately and in compliance with SayPro’s financial policies, donor restrictions, and organizational goals. It serves as a control tool for internal reviews and audit preparation.
2. Checklist Items
| # | Compliance Area | Description | Status (Yes/No/N/A) | Comments / Evidence | Responsible Person | Date Completed |
|---|---|---|---|---|---|---|
| 1 | Donation Data Review | All incoming donations for the month have been fully reviewed and recorded in SayPro CRM and financial dashboards. | ||||
| 2 | Donor Restrictions Compliance | Allocation respects all donor restrictions and earmarked fund guidelines. | ||||
| 3 | Departmental Funding Needs Assessment | Needs assessments have been conducted and documented for each department requesting funds. | ||||
| 4 | Fund Allocation Approval | All fund allocations have been approved by designated authority according to policy. | ||||
| 5 | Allocation Documentation | Allocation details are accurately documented, including allocation amounts, categories, and rationale. | ||||
| 6 | Allocation Statements Generation | Monthly allocation statements and summaries have been generated for internal and donor reporting. | ||||
| 7 | Donor Reporting Coordination | Collaboration with donor reporting teams has occurred to ensure accurate and timely communications. | ||||
| 8 | Impact Briefs Distribution | Impact briefs have been generated and distributed to high-value donors as required. | ||||
| 9 | Financial Reconciliation | All allocations have been reconciled with financial records and bank statements. | ||||
| 10 | Audit Preparation | All necessary documentation and reports are prepared and available for SCMR financial review and audit. | ||||
| 11 | Policy Alignment | Allocations are aligned with SayPro’s mission, values, and financial accountability framework. | ||||
| 12 | Compliance Training | Staff involved in allocation processes have completed relevant compliance and ethics training. | ||||
| 13 | Record Keeping | All allocation records are securely stored and accessible for review and audit. | ||||
| 14 | Technology & Systems Usage | All processes utilize SayPro’s CRM, financial dashboards, and project monitoring systems appropriately. | ||||
| 15 | Risk Management | Potential risks identified and mitigation strategies implemented in allocation processes. |
3. Summary & Sign-Off
- Summary of Compliance Status:
Brief summary highlighting any areas of non-compliance or concerns identified during the checklist review. - Corrective Actions Required:
List any corrective actions and responsible persons with deadlines.
| Name | Position | Signature | Date |
|---|---|---|---|
| Compliance Officer | |||
| Fund Allocation Officer | |||
| SayPro Fundraising Director |
End of Checklist
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