📄 SayPro Data Collection Form – Project Impact.

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Email: info@saypro.online Call/WhatsApp: Use Chat Button 👇

Written by

Mmathabo Thabz

SayPro Charity Insight

Document Title: SayPro Data Collection Form – Project Impact
Issued By: SayPro Fundraising, Sponsorships, Donations, and Crowdfunding Office
Platform: https://saypro.online
Document Type: Standardized Impact Measurement Tool
Audience: SayPro Project Managers, Donor Reporting Officers, Field Coordinators, Data Analysts

🔷 Purpose of the SayPro Data Collection Form – Project Impact

The SayPro Data Collection Form – Project Impact is a standardized digital and/or paper-based tool designed to gather quantifiable and qualitative data from SayPro field projects and programs funded by donors. It is used to:

Document the direct and indirect impact of donor contributions
Support monthly and quarterly donor reports through verified field data
Enable data-driven storytelling through real-time analytics
Inform future project strategies, scaling, and fundraising campaigns
Provide evidence of accountability, transparency, and value delivery to SayPro donors

🔷 Who Uses This Form?

SayPro Project Managers (on-site/off-site)
Community Facilitators and Field Workers
Donor Reporting Officers (SCMR-2)
Regional Impact Analysts
Partner NGOs and SayPro-affiliated institutions

🔷 Where Is the Form Hosted?

The form is digitally accessible via the SayPro Impact Portal at: https://saypro.online
It can also be downloaded, filled offline (PDF/Excel), and re-uploaded for teams operating in low-connectivity zones.

🔷 Core Structure of the Form

The form is divided into 10 structured sections, each designed to capture relevant data points and contextual narratives.

1. 📘 Basic Project Identification

Field	Description
Project Title	Official SayPro program or intervention name
Project Code / ID	Unique ID linked to donor and CRM system
Location	Province, district, city, rural area, GPS coordinates (if possible)
Reporting Date	Date data was collected
Field Agent Name	Full name of the SayPro officer completing the form
Contact Information	Mobile/email for field agent

2. 👥 Beneficiary Overview

Field	Description
Total Beneficiaries Reached	Total number of people impacted
Youth (18–35)	Specific count
Women Participants	Specific count
Children (under 18)	Specific count
Persons with Disabilities (PWDs)	Specific count
Elderly (60+)	Specific count

Note: Attach attendance registers or photo logs when possible.

3. 📈 Key Outputs & Deliverables

Activity	Planned Target	Actual Output	% Achievement	Notes
Example: Skills Training Sessions	10 sessions	12 sessions	120%	Increased demand in Limpopo
Example: Food Parcels Distributed	500 households	490 households	98%	Delay in supplier delivery

4. 🧭 Outcome Indicators (Short-Term Impact)

Capture measurable early results (3–6 months).

Indicator Type	Description	Result / Number
Job Placements	Beneficiaries who found jobs	27
Business Startups	Micro-businesses launched	18
Certifications Awarded	Formal certificates issued	105
Improved School Results	Number of learners improving grades	65

5. 🕊️ Long-Term Impact Projections (6–18 months)

Projected Change	Evidence or Source	Estimated Reach
Economic Upliftment	Income surveys, interviews	250 families
Reduced Gender-Based Violence	Community safety feedback	4 villages
Better Access to Education	School enrollment records	130 learners

6. 🖼️ Photos & Testimonials Section

Upload 3–5 photos with the following metadata:
- Caption (who, what, where, when)
- Photographer’s name and consent obtained
- File name linked to Project Code
Quote at least two beneficiaries: “Because of SayPro, I can now read and write emails to apply for jobs.” – Noma, 28, Khayelitsha

7. 💬 Challenges & Mitigation

Challenge Encountered	Description	Solution Implemented
Transportation to remote areas	Poor road access	Partnered with local NGOs for transport
Attendance fluctuation	Youth dropout during school holidays	Adjusted training schedule

8. 📊 Data Verification Methods

Method Used	Description
Attendance Register	Hardcopy and digital verification
Survey Tool Used	KoboToolbox / Google Forms / JotForm
Photo Evidence	Yes/No + Number of files uploaded
Beneficiary Signatures	Yes/No

9. 🧾 Budget Snapshot (Field Level Use Only)

This section captures non-financial field-level spending or usage logs.

Resource Used	Source	Cost (Estimated)	Donor-Tagged (Yes/No)
Training Kits	Donor-supplied	R12,000	Yes
Refreshments	Community sponsor	R1,000	No

10. ✅ Submission & Review

Reviewer Name	Title	Review Date	Signature/Approval
Project Manager	Local SayPro Manager	20 May 2025	✅
Regional Coordinator	SayPro Fundraising HQ	22 May 2025	✅

🔷 Reporting Frequency

Monthly (default): All active donor-funded projects
Quarterly: Multi-phase or long-term projects
On Completion: Final project reports before closure

🔷 Integration with SayPro Platform

Automatically feeds into SayPro dashboards
Prepares content blocks for donor reports
Updates CRM entries for each donor’s record
Triggers generation of charts, infographics, and appreciation messages

🔷 Expectations from Employees

Data must be entered truthfully and reviewed before submission
Use SayPro-branded forms/templates only
Respect privacy and consent rules for images and stories
Attend orientation sessions on data tools, if required
Upload all supporting documents and media to https://saypro.online with the proper metadata and codes

🔷 Final Note

The SayPro Data Collection Form – Project Impact is a vital bridge between the field and the funder. It turns stories, numbers, and challenges into compelling evidence that SayPro’s mission is being fulfilled. Every filled form contributes to building a global movement of trust, transformation, and transparency.