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SayPro Educational Campaign Template – For planning workshops and promotional events.

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Certainly! Here’s a detailed version of the SayPro Educational Campaign Template, designed specifically for planning workshops, awareness sessions, and promotional events under SayPro programs.


SayPro Educational Campaign Template

Purpose:
This template provides a structured format for planning, executing, and evaluating educational campaigns—including workshops, training sessions, community outreach, and promotional events. It ensures alignment with SayPro’s goals of social development, public engagement, and impact measurement.


📋 Sections of the SayPro Educational Campaign Template


1. Campaign Overview

FieldDescription
Campaign TitleA concise and descriptive name for the campaign (e.g., “Green Futures Workshop Series”)
Theme/Focus AreaWhat is the main topic or cause? (e.g., recycling, entrepreneurship, digital literacy)
Project Code (if applicable)Internal or donor-linked code
Campaign TypeWorkshop, Seminar, School Visit, Street Campaign, Online Webinar, etc.
Lead OrganiserName and contact of the main SayPro staff/volunteer leading the campaign
Partner OrganisationsAny co-hosting NGOs, sponsors, or government bodies

2. Objectives

Clearly state the primary goals of the campaign:

Objective NumberStatement
1Raise awareness about plastic waste management among high school learners
2Equip participants with practical recycling skills
3Distribute learning materials to 5 participating schools
4Collect feedback to assess knowledge gained

3. Target Audience

DescriptionDetails
Audience TypeYouth, Teachers, Small Business Owners, Community Members, General Public, etc.
Estimated NumberExpected total attendance or reach
DemographicsAge, gender, location, education level, etc.
Special NeedsAccessibility requirements, translations, dietary, etc.

4. Event Details

ItemDescription
Date(s)Include multiple dates for multi-phase campaigns
TimeStart and end time
Location/VenuePhysical address or virtual link
Logistics ContactResponsible person for venue, equipment, or platform
Event FormatWorkshop, Panel Discussion, Group Activities, Games, Q&A
Language of DeliveryLanguage(s) used in delivery (e.g., English, isiZulu, Xhosa)

5. Content and Materials

ComponentDescription
Session TopicsList key modules or sessions to be covered
Trainers/SpeakersNames and expertise of facilitators
Supporting MaterialsFlyers, PowerPoints, kits, handouts, banners, giveaways
Methodologies UsedInteractive, lecture-style, group work, roleplay, video-based, etc.

6. Promotion and Outreach Plan

ChannelDescriptionResponsible PersonTimeline
Posters & FlyersDistributed in schools, clinics, or local centersMarketing Officer2 weeks before
Social Media CampaignFacebook, Twitter, InstagramComms TeamStarts 1 month before
Community Radio/TVInterview with event leadLocal Media Coordinator1 week before
Direct InvitationsSchools, local councilsOutreach Officer3 weeks before

7. Budget Overview

ItemQuantityUnit CostTotalNotes
Venue hire1$100$100Community hall
Refreshments100 participants$2.50$250Light snacks
Print materials200 booklets$0.50$100A5 size
Transport2 vehicles$50$100Fuel & driver
Guest speaker fee2 speakers$50$100Honorarium

Total Estimated Budget: $650


8. Monitoring & Evaluation

ComponentMethodTool UsedResponsible
Pre-Event SurveyPaper/Online FormGoogle FormM&E Officer
Attendance TrackingSign-in sheetsManual/ElectronicSite Coordinator
Post-Event SurveyKnowledge test, satisfaction ratingPrinted/onlineFacilitator
Photos/VideosDocumentationPhone/CameraMedia Volunteer
Impact ReportSummary of outputs, outcomesInternal TemplateProgram Manager

9. Risk Management

RiskMitigation PlanResponsible
Low attendanceSMS reminders and community mobilizersOutreach Officer
Speaker cancellationHave a backup speakerProgram Lead
Technical issuesPre-check all equipmentIT Support
Health/safety (COVID, etc.)Masks, sanitizer, open spaceVenue Manager

10. Approvals and Sign-Off

RoleNameSignatureDate
Campaign Lead
Supervisor/Manager
Logistics Lead

✅ Optional Attachments

  • Event agenda
  • Workshop checklist
  • Speaker bios
  • Promotional designs
  • Training slides
  • Risk assessment form

✔️ Final Notes

  • Submit this completed template two weeks before the event date to your supervisor.
  • After the event, complete the campaign evaluation form and attach it to your monthly report.
  • Always align messaging with SayPro values: Empowerment, Sustainability, and Inclusion.

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