Here is a structured SayPro Approved Agenda and Meeting Plan Template designed to be completed, approved, and uploaded before any SayPro community or stakeholder meeting. This ensures alignment, preparedness, and accountability.

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✅ SayPro Approved Agenda and Meeting Plan

Meeting Title: _______________________________________________
Meeting Type: ☐ Community Forum ☐ Stakeholder Meeting ☐ Planning Session ☐ Public Consultation ☐ Other: ___________

Date of Meeting: ____________________
Time: ____________________
Duration: ____________________
Location / Platform: ___________________________________________

Prepared By: _________________________
SayPro Department / Office: _________________________
Date Submitted for Approval: _________________________

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📝 Meeting Objectives

List the key objectives or outcomes expected from the meeting:

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📋 Meeting Agenda

Time	Agenda Item	Lead Person / Facilitator	Notes / Supporting Materials
00:00–00:10	Welcome & Opening Remarks	_____________________________
00:10–00:30	Overview of Key Topics / Objectives	_____________________________	Presentation slides, handouts, etc.
00:30–01:00	Community / Stakeholder Input Session	_____________________________	Community Questions, Notes Capture Tool
01:00–01:15	Action Planning and Summary	_____________________________	Use SayPro Action Tracker Template
01:15–01:30	Closing Remarks and Next Steps	_____________________________

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👥 Key Participants & Stakeholders

Name	Role / Title	Organization / Community	Contact Info (Optional)

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🧾 Required Materials & Logistics

• ☐ SayPro Attendance Register (Digital or Paper)
• ☐ Projector / Zoom Link Ready
• ☐ Printed Agendas
• ☐ Feedback Forms
• ☐ Safety Protocol Acknowledgment Sheet
• ☐ Meeting Minutes Template Prepared

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🔒 Compliance & Approvals

Item	Status	Approved By	Date
Agenda Approved	☐ Yes ☐ No
Safety Protocol Uploaded	☐ Yes ☐ No
SayPro Meeting Plan Submitted	☐ Yes ☐ No
Venue / Platform Confirmed	☐ Yes ☐ No
Materials Uploaded to SayPro Portal	☐ Yes ☐ No

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Final Upload Deadline: Must be uploaded to the SayPro system at least 48 hours before the scheduled meeting.

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