Saypro Technical Writer / Project Developer Draft full proposals using SayPro’s Logical Framework and Work Plan templates.

Certainly! Below is a detailed role description for the SayPro Technical Writer / Project Developer, focusing on the responsibility of drafting full proposals using SayPro’s Logical Framework and Work Plan templates.

Role Title: SayPro Technical Writer / Project Developer

Primary Responsibility: Draft full project proposals using SayPro’s Logical Framework and Work Plan templates.

1. Role Purpose

The SayPro Technical Writer / Project Developer is responsible for producing high-quality, comprehensive project proposals that align with SayPro’s mission, objectives, and funding guidelines. This role requires the use of SayPro’s Logical Framework (LogFrame) and Work Plan templates to ensure that each proposal is structured, clear, and actionable. The writer will work closely with internal teams (program, finance, and M&E) to integrate project goals, timelines, budgets, and monitoring strategies into each proposal.

2. Key Responsibilities

✅ A. Drafting Project Proposals

• Develop detailed project proposals in response to donor calls, partner requests, or internal initiatives.
• Use SayPro’s Logical Framework to define the project objectives, outputs, outcomes, and impact clearly.
  • Ensure the goals and activities are measurable, realistic, and time-bound.
  • Develop clear indicators for success and evaluation methods.
  • Align each proposal with SayPro’s strategic objectives and focus areas.
• Fill in SayPro’s Work Plan template, which includes:
  • Project tasks and activities
  • Responsible personnel for each task
  • Timeframes and deadlines for each activity
  • Resources required for project success
  • Risk management strategies and mitigation plans

✅ B. Research and Content Development

• Conduct thorough research to understand the context of the project, including:
  • Needs assessments, baseline data, and local context
  • Donor requirements and objectives
  • Best practices, evidence-based solutions, and similar case studies
• Collaborate with subject-matter experts (technical, M&E, finance, etc.) to integrate technical content, data, and relevant case studies into proposals.
• Write compelling narrative sections, ensuring clarity and persuasiveness:
  • Problem analysis and needs justification
  • Target beneficiaries and their direct involvement
  • The rationale for proposed interventions
  • Expected project outcomes and their alignment with donor priorities

✅ C. Budget and Resource Integration

• Work with the finance team to ensure that the proposal includes a realistic budget that aligns with the project activities.
• Ensure that the Work Plan incorporates necessary resources, including staff, logistics, and materials.

✅ D. Proposal Review and Quality Assurance

• Review and revise drafts based on feedback from stakeholders (program managers, leadership, and donors).
• Ensure the proposal meets SayPro’s quality standards:
  • Consistency in formatting, language, and style
  • Clarity and coherence between sections
  • Adherence to donor guidelines and proposal instructions
• Ensure that all required documents (e.g., organizational background, letters of support, certificates) are included with the proposal submission.

✅ E. Submissions and Reporting

• Ensure that proposals are submitted on time, adhering to donor deadlines.
• Provide regular progress reports on the status of proposal drafts and finalization.
• Maintain an archive of submitted proposals for future reference and compliance tracking.

3. Tools and Resources

• SayPro Logical Framework Template
  • Structured format for defining project goals, objectives, activities, and outputs.
  • A tool for creating measurable indicators and defining project outcomes.
• SayPro Work Plan Template
  • A project management tool that tracks tasks, timelines, and responsibilities.
• Donor Guidelines and RFP Documents (Request for Proposals)
• Project Management Software (e.g., Asana, Trello) for task tracking
• Word Processing Software (e.g., MS Word) for proposal drafting and formatting

4. Required Skills and Competencies

• Technical Writing Expertise: Strong ability to communicate complex ideas clearly and concisely in writing.
• Project Development Knowledge: Understanding of project design, logical frameworks, and the project cycle.
• Attention to Detail: Ability to proofread and ensure accuracy in proposal content, formatting, and data.
• Research and Analytical Skills: Proficiency in gathering and synthesizing information from diverse sources.
• Collaboration and Teamwork: Strong interpersonal skills to work with cross-functional teams (finance, M&E, program).
• Time Management: Ability to work under tight deadlines while maintaining quality.

5. Expected Outputs

6. Accountability and Supervision

• Reports to: Project Development Manager / Head of Grants and Partnerships
• Works closely with: Program Managers, M&E Officers, Finance Team, and External Stakeholders
• Key Performance Indicators (KPIs):
  • Number of proposals completed per quarter
  • Timeliness and accuracy of submitted proposals
  • Donor feedback on the quality of proposals
  • Proposal success rate (winning proposals)

7. Ethical and Operational Standards

• Confidentiality: Ensure that sensitive project details and donor information are treated confidentially.
• Adherence to SayPro’s Values: Write proposals that align with SayPro’s mission, values, and operational standards.
• Compliance: Ensure all proposals adhere to donor regulations, requirements, and reporting guidelines.

8. Sample Proposal Development Process

9. Conclusion

The SayPro Technical Writer / Project Developer plays an essential role in ensuring that high-quality, donor-compliant proposals are developed, clearly outlining project objectives, timelines, and resources. By using SayPro’s Logical Framework and Work Plan templates, this role helps create well-structured and actionable project proposals that align with SayPro’s mission and secure funding to support impactful community development projects.