SayPro scanned ID for individuals or organization registration certificate for groups.

Certainly! Here’s a detailed explanation of the SayPro requirement for a scanned ID (for individuals) or an organization registration certificate (for groups) as part of the entry or registration process:

📎 SayPro: Scanned ID for Individuals or Organization Registration Certificate for Groups

As part of the entry validation process, SayPro requires all participants to provide proof of identity or organizational legitimacy to ensure transparency, authenticity, and credibility in the selection and recognition of awardees.

This documentation is a mandatory submission and must accompany your completed entry form when registering for the SayPro event or program.

👤 For Individual Entries: Scanned Identification Document

If you are entering the SayPro program as an individual, you are required to submit a clear, scanned copy of a valid ID document.

✅ Accepted Forms of ID:

• National Identity Card
• Passport
• Driver’s License (with photo and full name visible)
• Work/Company ID (if official government-issued ID is not available, and with supporting documentation)

📌 Guidelines for Submitting ID:

• The ID must be valid and not expired.
• The scanned copy must be clear and legible (PDF or JPG/PNG format).
• The ID must display your full name, photo, and date of birth.
• The name on the ID must match the name used in your SayPro registration form.
• Ensure there is no visible tampering or image distortion.

🔒 Privacy Assurance:

SayPro treats all ID submissions with the highest level of confidentiality. Identification documents are stored securely and used solely for verification purposes. These will not be published, shared, or distributed in any form.

🏢 For Group Entries: Organization Registration Certificate

If your entry is submitted on behalf of a team, department, NGO, company, or group, you must upload a copy of your official organization registration certificate to confirm the legitimacy of your entity.

✅ Accepted Documents:

• Non-Profit or NGO Registration Certificate
• Company Registration Certificate (e.g., CIPC in South Africa)
• Public Benefit Organization (PBO) certification (if applicable)
• Trust Deed or Founding Documentation (for unregistered community groups, if applicable)

📌 Guidelines for Submitting Organizational Documents:

• Documents must be official, stamped or sealed, and clearly show the name of the organization.
• Include registration number and issuing authority (e.g., CIPC, Department of Social Development, etc.).
• Submit as a PDF, scanned image (JPG/PNG), or photocopy.
• File name should follow this format:
  [OrganizationName]_RegistrationCertificate.pdf

🔒 Confidentiality Statement:

SayPro uses this document strictly to verify the eligibility of participating groups and organizations. No legal or tax-related obligations arise from sharing this document with SayPro.

📤 How to Submit

• You will be prompted to upload your ID or Registration Certificate during the online entry process after clicking “Register for Event.”
• Alternatively, if you’re unable to upload during registration, you can email the document to:
  entries@saypro.org
  with the subject line: “ID/Registration Certificate – [Your Full Name or Organization Name]”.

❗ Important Notes

• Entries without valid ID or registration documents may be disqualified or delayed in processing.
• If you’re unsure whether your documentation qualifies, contact support@saypro.org for assistance before submission.
• Only one ID (per individual) or one registration certificate (per group) is required.

✅ Why This Is Required

SayPro is committed to maintaining a fair, ethical, and transparent selection process. Verifying the identity of participants helps:

• Prevent fraudulent or duplicate entries.
• Confirm the legitimacy of achievements submitted.
• Ensure rightful recognition is given to real individuals and organizations doing outstanding work.