SayPro Participant Feedback: Collect feedback from at least 70% of participants to assess the educational impact and gather suggestions for future camps.

📝 SayPro Participant Feedback Plan

Objective

To collect detailed and meaningful feedback from a minimum of 70% of all camp participants, ensuring SayPro can:

Assess the educational impact of the 5-Day Nature Crafts Camp.
Understand participants’ experiences, satisfaction, and takeaways.
Identify areas for program improvement and innovation.
Reinforce SayPro’s commitment to continuous learning and youth-centered development.

📋 Feedback Collection Strategy

Target Group

Participants aged 10–18, from both:

In-person nature crafts camp sessions.
Online/digital participants who joined remotely.

Minimum Response Goal

At least 70% of total enrolled participants, e.g.:

If 150 participants attend (100 in-person + 50 online), feedback from at least 105 participants must be collected.

🧩 Feedback Collection Methods

🧒 For In-Person Participants:

Timing: Final camp day (Day 5), during closing session.

Tools:

1. Printed Feedback Forms with age-appropriate language.
2. Visual Feedback Options for younger participants:

Emoji scales 😊😐☹️
“Draw your favorite activity” prompt
3. Sticker Voting Boards to rank favorite crafts or sessions.
4. Reflection Wall: Post-it notes with messages like:

“I learned…”
“Next time, I want…”
“My favorite craft was…”

Support:

SayPro facilitators assist younger or struggling participants to complete the forms through reading or scribing support.

💻 For Online Participants:

Timing: Within 24–48 hours after camp ends.

Tools:

1. Digital Feedback Form (Google Forms or Jotform).
2. Optional follow-up video call or live survey for groups with lower literacy levels or access issues.

Support:

Reminder messages via WhatsApp, SMS, or email with a direct link to the form.
Support contact available for troubleshooting or accessibility assistance.

📝 Sample Feedback Questions

🔹 Section 1: Experience

On a scale of 1–5, how much did you enjoy the camp?
What was your favorite craft activity, and why?
Which trainer or facilitator helped you the most?

🔹 Section 2: Educational Impact

What did you learn about nature or sustainability?
What new skill did you develop during the camp?
Do you feel more confident in using natural materials creatively?

🔹 Section 3: Improvement Suggestions

What would you change or add in the next camp?
Were there any activities you found confusing or too difficult?
Would you like to return or recommend this camp to a friend?

📊 Data Collection & Analysis

📥 Collection

Assign designated team members to collect, review, and digitize all paper forms.
Monitor submission rates daily for online participants.
Keep a real-time dashboard showing:

Total participants
Forms submitted
Percentage feedback completion (goal: 70%+)

🧮 Analysis

Quantitative responses analyzed via spreadsheet or Google Forms summary (average scores, rating distributions).
Qualitative responses grouped into themes (e.g., “craft materials were fun”, “want more time for games”, “loved leaf art”).
Highlight both strengths and areas for growth.

📄 Feedback Reporting

Outputs:

Internal Evaluation Report including:

Total responses
Key satisfaction ratings
Educational outcomes (e.g., % who learned new skill)
Suggestions and action points
Visual Summary for external use (infographics, charts, participant quotes).
Include selected participant artwork, testimonials, and achievements.

🏆 Recognition for Participants

To encourage feedback participation:

Offer small eco-themed incentives (e.g., badge, digital certificate, “SayPro Craft Hero” shoutout).
Recognize creative and thoughtful responses in social media or follow-up events.

⏳ Timeline Overview

| Day | Action |
| – | – |
| Camp Day 5 | Collect printed feedback from in-person groups |
| +1–2 Days | Send digital survey to online participants |
| +3–5 Days | Compile and analyze all data |
| +7 Days | Complete internal and visual reports |
| +10 Days | Share key findings and participant highlights |

✅ Expected Outcomes

105+ responses from 150 participants (minimum 70%)
Accurate insights into educational and emotional impact
Clear suggestions for improving future SayPro camps
Documentation of the camp’s value for partners and funders

Would you like help designing:

A printable feedback form
A Google Forms version
A summary template for feedback results

Let me know, and I’ll prepare those resources for you!