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SayPro Q1 Report: 90% Staff Training Completion on Data Security Protocols.
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
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Department: SayPro Marketing Royalty – Data Security & Compliance
Reporting Period: January – March 2025
Prepared by: SayPro Compliance & Cybersecurity Officer
Date: 06 May 2025
1. Purpose of the Document
This report outlines SayPro’s progress toward achieving its Q1 2025 internal cybersecurity training goal: ensuring that at least 90% of all SayPro staff and affiliates complete mandatory training on SayPro’s data security protocols. The completion of this training is critical to SayPro’s efforts to protect donor information, maintain compliance with POPIA and GDPR, and reduce human-related cyber risks.
2. Training Objective
The goal of this initiative is to equip SayPro employees and partners with the knowledge and practical skills necessary to:
- Understand and implement SayPro’s data handling policies.
- Recognize phishing, malware, and other common cyber threats.
- Use encryption and access controls responsibly.
- Prevent accidental data leakage or unauthorized disclosures.
3. Target Audience
The training was mandatory for:
- Full-time and part-time SayPro staff (remote and on-site)
- Volunteers and temporary contractors
- Marketing, IT, fundraising, and administrative teams
- SayPro board-affiliated users with data access rights
4. Training Modules Covered
The training included a mix of interactive e-learning, workshops, and documentation reviews, covering:
| Module Title | Delivery Mode |
|---|---|
| Introduction to Data Privacy Laws (POPIA & GDPR) | Online Course |
| SayPro Internal Data Handling Procedures | PDF & Live Webinar |
| Password Management & Access Control Best Practices | Interactive Simulation |
| Phishing Awareness and Email Threats | Recorded Video + Quiz |
| Using SayPro’s Digital Access Tools Securely | Onboarding Module |
| Reporting Data Breaches and Security Incidents | Online Flowchart Tutorial |
5. Training Delivery Timeline
- Start Date: 08 January 2025
- End Date: 20 March 2025
- Platform: SayPro LMS (Learning Management System) + Live Zoom Workshops
- Trainer(s): SayPro Cybersecurity Officer & External Compliance Consultant
6. Completion Statistics
| Category | Total Staff | Completed | % Completion |
|---|---|---|---|
| Full-Time Employees | 60 | 55 | 91.7% |
| Part-Time/Volunteers | 30 | 26 | 86.6% |
| Total | 90 | 81 | 90% |
- ✅ All staff who completed training received the SayPro Digital Security Awareness Certificate.
- ✅ Certificates and scores were archived in the SayPro Monthly Data Handling Log.
7. Assessment & Certification
All participants were required to:
- Score at least 80% on post-training assessments.
- Sign a Confidentiality and Data Handling Agreement.
- Demonstrate understanding through simulated security drills.
8. Challenges and Resolutions
| Challenge | Resolution |
|---|---|
| Scheduling conflicts for live sessions | Additional evening and weekend slots added |
| Low volunteer participation initially | Issued deadline reminders and mobile access links |
| Internet access in remote locations | Shared downloadable training packs with offline quizzes |
9. Conclusion & Recommendations
SayPro has successfully trained 90% of its personnel on data security protocols in Q1 2025, exceeding its internal compliance benchmark. This significantly reduces the risk of human-related data breaches and ensures ethical handling of sensitive donor information.
Recommendations for Q2:
- Target the remaining 10% of untrained individuals by 15 April 2025.
- Implement quarterly refresher training.
- Introduce phishing simulations monthly.
- Track completion via SayPro Digital Access Tracking Sheet.
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