Field	Description
Goal Statement	SMART goal written by the participant
Start & End Dates	Define the timeline
Weekly Check-ins	Status updates, progress percentage
Milestones Achieved	Record major steps completed
Challenges Faced	List blockers or difficulties
Adjustments Made	Any revisions to strategy or scope
Reflections	End-of-month insights

🔹 Sample Dashboard View:

Goal	Week 1	Week 2	Week 3	Week 4	Challenges	Status
Launch recycling program in office	10%	30%	70%	100%	Delay in supplies	✅ Completed

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📆 2. Milestone Mapping Tool

🔹 Purpose:

To break larger goals into smaller, measurable steps and track their completion.

🔹 Implementation:

• Include a Milestone Planning Section in the goal-setting template
• Use Gantt charts (Google Sheets or Notion) to visualize timelines
• Allow participants to set reminders or notifications using Google Calendar

🔹 Example:

Goal: Organize a community clean-up event
Milestones:

1. Confirm team members – Week 1
2. Secure permissions – Week 2
3. Gather supplies – Week 3
4. Host event – Week 4

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📝 3. Weekly Progress Journal / Check-In Form

🔹 Purpose:

To encourage participants to reflect on their weekly actions, challenges, and next steps.

🔹 Tool: Google Forms or Typeform

🔹 Weekly Prompts:

• What did you accomplish this week?
• What challenges did you face?
• What strategies helped you stay on track?
• What is your focus for next week?
• Do you need support or adjustments?

🔹 Data Use:

• Participants receive a copy of their submission
• Mentors/facilitators can review responses for timely intervention
• Aggregate data for program-wide impact reporting

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🧑‍🤝‍🧑 4. Accountability System

🔹 Purpose:

To encourage peer support and consistent follow-through.

🔹 Options:

Type	Description
Accountability Partners	Pair participants to check in weekly via call or message
Small Peer Groups	Groups of 3–5 discuss progress in monthly mini-sessions
Mentor Check-Ins	Monthly or bi-weekly reviews by assigned SayPro mentor

🔹 Tracking Support Interaction:

• Log check-ins using shared Google Sheets
• Use Slack or WhatsApp groups with regular prompts
• Collect mentor reports using a short summary form

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📊 5. Visual Progress Reports

🔹 Purpose:

To keep participants motivated by visually showing their journey.

🔹 Tools:

• Google Data Studio / Looker Studio for dashboards
• Notion/Airtable Charts
• Printable Progress Charts (PDF templates)

🔹 Types of Reports:

Type	Content
Personal Progress Tracker	Customized to each participant’s goals and timeline
Monthly Impact Summary	Program-wide stats on goal types, completion rates
Challenge Heatmap	Visual display of most common barriers faced

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🚧 6. Challenge Logging & Feedback Loop

🔹 Purpose:

To help SayPro analyze common obstacles and provide relevant support.

🔹 System Design:

• Weekly form includes a “Top Challenge” question
• Data is aggregated and reviewed bi-weekly
• Curate monthly “Challenge & Solution” Spotlight content:
  • E.g., “Top 3 Challenges This Month and How to Overcome Them”

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📈 7. Integration with the SayPro Website

Centralize all tools in one digital hub:

• Embed or link to all tracking tools, journals, and dashboards
• Provide login-based access to personal tracking records
• Allow download of printable trackers for offline users

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✅ Summary: What SayPro Should Build

Feature	Tool	Frequency
SMART Goal Dashboard	Google Sheets / Notion	Monthly
Weekly Check-In Form	Google Forms / Typeform	Weekly
Milestone Tracker	Gantt chart or timeline	Monthly
Accountability Tracker	Shared sheet or portal	Bi-weekly
Visual Progress Report	Charts or dashboards	Monthly
Challenge Log	Survey or form	Weekly
Mentor Review Sheet	Submission form

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Would you like me to create a downloadable tracker template or set up a sample Notion dashboard for you to test?