SayPro Event Planning Template (detailing the topics, speakers, and schedule)

SayPro Event Planning Template
Document Title: SayPro Event Planning Framework
Issued By: SayPro Event Coordination Division
Under Oversight Of: SayPro Festival Management Office

📌 1. Event Overview

| Field | Details |
|-||
| Event Title | SayPro [Event Name] (e.g., SayPro Development Summit 2025) |
| Theme | [Insert Theme] (e.g., “Empowering Communities through Compliance and Innovation”) |
| Date | [DD/MM/YYYY] |
| Venue/Location | [Physical Venue or Virtual Platform] |
| Hosted By | SayPro Festival Management Office |
| Target Audience | [e.g., Community Leaders, SayPro Staff, Local Government, Youth Delegates] |
| Expected Attendance | [Approximate Number] |

🗂️ 2. Event Objectives

– Promote key SayPro development goals and community partnerships
– Showcase legal, compliance, and innovation strategies across sectors
– Provide a networking platform for stakeholders and thought leaders
– Empower youth and emerging professionals under SayPro mentorship
– Drive public engagement in SayPro initiatives and programs

🎤 3. Topics and Speakers (Example Format)

| Session | Topic | Speaker Name | Title/Organization | Duration |
|–|-|–|–|-|
| 1 | Opening Remarks & Keynote | HRH Ambassador Lelethu Dlamini | SayPro Development Royalty | 30 mins |
| 2 | SayPro Legal Compliance Standards 2025 | Zanele Mbatha | Head of Legal, SayPro | 45 mins |
| 3 | Festival Management and Community Engagement | Sipho Mokoena | SayPro Festival Director | 30 mins |
| 4 | Panel: Youth Innovation and Policy Advocacy | Multiple Youth Reps | SayPro Innovation Unit | 60 mins |
| 5 | SayPro Data Security & Employee Verification Tools | Dr. Thabo Selemela | Director of ICT, SayPro | 40 mins |
| 6 | Closing Remarks | Boitumelo Nkosi | Deputy Compliance Officer | 15 mins |

> Note: Customize speaker titles and topics per event type.

📅 4. Sample Full-Day Event Schedule

| Time | Activity | Speaker/Moderator | Location |
||-|-|-|
| 08:00 – 09:00 | Registration & Welcome Breakfast | Event Team | Main Lobby |
| 09:00 – 09:30 | Opening Ceremony & National Anthem | Protocol Team | Main Hall |
| 09:30 – 10:00 | Keynote Address | HRH Ambassador Lelethu Dlamini | Conference Room A |
| 10:00 – 10:45 | Session 1 – Legal & Compliance | Zanele Mbatha | Conference Room A |
| 10:45 – 11:00 | Tea Break | Catering Unit | Courtyard |
| 11:00 – 11:30 | Session 2 – Community Engagement | Sipho Mokoena | Conference Room A |
| 11:30 – 12:30 | Panel Discussion – Youth Advocacy | Youth Panel | Room B |
| 12:30 – 13:30 | Lunch | All Attendees | Dining Area |
| 13:30 – 14:10 | Session 3 – ICT & Verification | Dr. Thabo Selemela | Room C |
| 14:10 – 14:45 | Breakout Workshops (Compliance / HR / Tech) | Assigned Leads | Various Rooms |
| 14:45 – 15:00 | Coffee Break | Lounge |
| 15:00 – 15:30 | Feedback Session | Moderator | Main Hall |
| 15:30 – 15:45 | Closing Remarks | Boitumelo Nkosi | Main Hall |
| 15:45 – 17:00 | Networking & Cultural Showcase | Cultural Delegates | Outdoor Pavilion |

🛠️ 5. Resources & Logistics

– Event Coordinator: [Name, Contact Info]
– AV/IT Support: [Tech Team Lead, Email/Phone]
– Speaker Liaison: [Assigned Officer]
– Security and Protocol: [Chief of Security, Liaison Officer]
– Transportation: [Shuttle Services, Maps, Parking Info]
– Accommodation (if applicable): [Hotel Partner Names, Room Blocks]

📎 6. Notes and Attachments

– Speaker bios and presentation slides (attached separately)
– Event map and safety/emergency protocol
– RSVP list and dietary requirements
– SayPro branding and signage checklist