SayPro Partnership Agreement Template: For formalizing partnerships and sponsorship arrangements for the retreat.

SayPro Partnership Agreement Template: Retreat Sponsorship and Partnership Agreement

This Partnership Agreement(“Agreement”) is entered into by and between:

– SayPro Retreat(“Organizer”), a retreat event organized by [Organization Name], located at [Address].
– Partner/Sponsor(“Partner”), identified as [Partner Name], located at [Address].

This Agreement formalizes the partnership and sponsorship arrangement for the [Retreat Name], taking place on [Event Dates]at [Event Location](“Retreat”).

The purpose of this Agreement is to set forth the terms and conditions under which the Organizer and Partner will collaborate in the planning, promotion, and execution of the Retreat event.

1. Definitions
– Partnerrefers to any entity providing support, either financial or in-kind, to the Retreat.
– Sponsorshiprefers to any form of financial or non-financial support provided by the Partner in exchange for certain benefits and exposure during the Retreat.
– Organizerrefers to the individual(s) or entity responsible for the organization, coordination, and execution of the Retreat event.

2. Purpose and Scope of the Agreement
This Agreement is intended to outline the relationship between the Organizer and the Partner in support of the Retreat. The Organizer is responsible for the overall management and operation of the event, and the Partner will provide specified support and services as agreed upon herein.

3. Term of the Agreement
The term of this Agreement shall commence on [Start Date]and shall continue until the conclusion of the Retreat event on [End Date], unless earlier terminated in accordance with the provisions of this Agreement.

4. Role and Responsibilities of the Organizer
The Organizer agrees to provide the following in connection with the Retreat:
– Event planning, coordination, and management.
– Arrangements for venue, logistics, food and beverage, accommodations, transportation (if applicable), and other related services.
– Promotion of the event via website, email campaigns, and social media.
– Regular updates to the Partner regarding event status, promotion efforts, and any potential changes to the event schedule.
– Recognition of the Partner in all event materials, as detailed below.

5. Role and Responsibilities of the Partner
The Partner agrees to provide the following in connection with the Retreat:
– Financial Support: The Partner shall provide sponsorship in the amount of [Amount]or other agreed-upon financial contribution.
– In-Kind Support: The Partner shall provide goods or services valued at [Value]as outlined in Appendix A (In-Kind Support Details).
– Logistical Support: The Partner may be asked to participate in certain logistical aspects of the event, including but not limited to registration, volunteer management, event set-up, or activity facilitation.
– Branding and Exposure: The Partner will receive exposure through event materials, including printed collateral, website mentions, and social media campaigns.
– Promotional Content: The Partner agrees to provide promotional content (e.g., logos, advertisements, or sponsor messages) in the specified format for inclusion in event materials, including but not limited to the Retreat website, email blasts, and event program.

5.1 Sponsorship Levels and Benefits
The specific sponsorship levels and benefits associated with the Partner’s contribution are outlined below:
– [Level 1]: $[Amount] – Includes [specific benefits: e.g., logo on event materials, branded signage, speaking opportunity].
– [Level 2]: $[Amount] – Includes [specific benefits: e.g., logo on event materials, acknowledgment in press releases].
– [In-Kind Sponsorship]: Provides goods/services valued at $[Value], includes [specific benefits].

The full breakdown of sponsorship levels and corresponding benefits will be listed in Appendix B.

6. Sponsorship Rights and Benefits
– Branding and Visibility: The Partner will have their logo displayed on:
– Event website with a link to their company website.
– Event program, brochures, and other printed materials.
– Social media promotions, including shout-outs and mentions leading up to and during the event.
– Event signage during the Retreat, including banners, posters, and directional signs (where applicable).
– Exclusive Sponsorship Opportunities: Certain sponsorship packages may offer exclusive benefits, such as the opportunity to host an event session, participate in a panel, or provide branded materials at the event.

7. Payment and Financial Arrangements
– Sponsorship Fee: The Partner agrees to pay a sponsorship fee of [Amount], which will be due as follows:
– 50% of the sponsorship fee due upon signing of this Agreement.
– Remaining 50% of the sponsorship fee due on or before [Due Date].
– In-Kind Contributions: In-kind support will be valued based on fair market value as agreed upon by both parties.

Payment should be made to [Organizer’s Name]via [Payment Method](bank transfer, check, etc.).

8. Intellectual Property
– Use of Logos and Trademarks: Both the Organizer and the Partner grant each other a limited, non-exclusive license to use their logos and trademarks in connection with the promotion of the Retreat as specified in this Agreement.
– Ownership: All intellectual property created or distributed in connection with the Retreat, including but not limited to marketing materials, promotional content, and event recordings, remain the property of the respective party or the Organizer, depending on the creation.

9. Confidentiality
– Both parties agree to maintain the confidentiality of any proprietary or sensitive information exchanged in the course of fulfilling this Agreement. This obligation will survive the termination or expiration of the Agreement.

10. Cancellation or Termination
Either party may terminate this Agreement by providing written notice to the other party in the event of a breach or failure to fulfill obligations outlined in the Agreement.

– Force Majeure: Neither party shall be liable for delays or failure to perform under this Agreement due to events beyond their reasonable control, such as natural disasters, government regulations, strikes, or other unforeseen circumstances.

If the event is canceled due to force majeure, the Organizer will refund any paid sponsorship fees, excluding non-refundable costs already incurred.

11. Indemnification and Liability
– Indemnity: The Partner agrees to indemnify and hold harmless the Organizer, its affiliates, and agents from any claims, losses, damages, or expenses arising from the Partner’s actions in connection with the event.
– Liability: The Organizer is not responsible for any direct or indirect losses incurred by the Partner, including any loss of income, damage to property, or personal injury related to the event, except in the case of gross negligence or willful misconduct by the Organizer.

12. Governing Law and Dispute Resolution
– This Agreement shall be governed by and construed in accordance with the laws of [State/Country].
– Any disputes arising out of or in connection with this Agreement shall be resolved through mediation, followed by binding arbitration if necessary.

13. Entire Agreement
This Agreement, including any attached schedules or appendices, constitutes the entire understanding between the parties and supersedes all prior discussions or agreements, whether written or oral.

14. Signatures

By signing below, the parties agree to the terms and conditions outlined in this Partnership Agreement.

For the Organizer
Name: _________________________
Title: __________________________
Date: _________________________
Signature: ______________________

For the Partner
Name: _________________________
Title: __________________________
Date: _________________________
Signature: ______________________

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Appendix A: In-Kind Support Details
(Include a list of specific in-kind contributions, their value, and how they will be used during the Retreat.)

Appendix B: Sponsorship Levels and Benefits
(Provide a detailed breakdown of each sponsorship package, its associated benefits, and the costs involved.)

This template can be customized based on the specific needs and offerings of the retreat and the partner involved.