SayPro Workshop Proposal Template: For instructors to outline their intended workshop structure and content.

SayPro Workshop Proposal Template

Instructor Information
– Instructor Name(s):
(Full Name(s) of the lead instructor(s))

– Instructor Bio:
(Provide a brief background of the instructor(s), including experience, expertise, and any relevant certifications or qualifications)

– Contact Information:
(Email, phone number, or preferred contact method)

– Workshop Experience:
(Briefly outline any previous experience as an instructor for similar workshops or courses, highlighting successful outcomes or feedback)

Workshop Title
– Workshop Title:
(A clear, concise title for the workshop that captures the essence of what will be covered)

– Workshop Type/Format:
(e.g., In-person, Virtual, Hybrid, etc.)

Workshop Overview
– Workshop Description:
(Provide a detailed description of the workshop, including the main topics to be covered and the goal or purpose of the session. Be sure to convey the value and benefit for participants.)

– Target Audience:
(Who should attend this workshop? E.g., beginners, advanced learners, corporate teams, etc. Include relevant demographic information, if applicable.)

– Learning Objectives:
(List 3-5 key objectives that the workshop aims to achieve. These should be clear, measurable goals participants will achieve by the end of the session. Example: “Participants will be able to implement basic project management tools,” or “Participants will understand how to use data analysis techniques to optimize workflows.”)

– Expected Outcomes:
(What will participants be able to do or understand after completing the workshop? Consider both immediate and long-term benefits.)

Workshop Structure and Content
– Duration:
(Total duration of the workshop, including any breaks. E.g., 2 hours, half-day, full day, etc.)

– Session Breakdown:
(Provide an outline of the workshop, including a breakdown of each section with times allocated. This can be in the form of a schedule, e.g., “10:00 AM – 10:30 AM: Introduction to Key Concepts”, “10:30 AM – 11:00 AM: Hands-on Activity”, etc.)

| Time | Activity/Content Description | Methodology | Resources/Materials Needed |
|–|||-|
| 9:00 AM – 9:15 AM | Introduction to Workshop Goals & Learning Objectives | Lecture/Presentation | Slides, Handouts |
| 9:15 AM – 10:00 AM | Core Concept: Understanding the Basics | Lecture/Discussion | Whiteboard, Projector |
| 10:00 AM – 10:30 AM | Interactive Activity: Practical Application | Hands-on Activity | Worksheets, Laptop/PC, Software (if applicable) |
| 10:30 AM – 11:00 AM | Group Discussion/Reflection | Group Activity | Discussion prompts |
| 11:00 AM – 11:30 AM | Q&A Session | Q&A | None |
| 11:30 AM – 12:00 PM | Summary & Takeaways | Lecture/Reflection | Summary slides, Evaluation Forms |

– Content Delivery Methods:
(Outline how the content will be delivered. Will you use lectures, demonstrations, case studies, group activities, Q&A, etc.? Provide an overview of the teaching style to be employed, such as interactive, hands-on, or lecture-based.)

– Key Topics to be Covered:
(List the specific topics that will be addressed in the workshop. These should directly align with the learning objectives and expected outcomes.)

Participant Engagement
– Interactive Elements:
(Describe how you will keep participants engaged throughout the workshop. Will there be group discussions, breakout sessions, hands-on activities, quizzes, etc.?)

– Q&A/Feedback Opportunities:
(Will there be opportunities for participants to ask questions or provide feedback during or after the workshop? How will these be incorporated?)

Materials and Resources
– Required Materials for Participants:
(What materials or tools will participants need to bring or have access to? E.g., laptops, software, specific documents, etc.)

– Instructor Materials:
(What materials will the instructor need to have ready? E.g., projector, whiteboard, handouts, etc.)

– Supplementary Resources:
(List any recommended resources that may benefit participants during or after the workshop, such as readings, videos, articles, or additional training materials.)

Assessment and Evaluation
– Assessment Methods:
(Will there be any assessments, tests, or activities to evaluate participants’ understanding? If so, how will they be conducted?)

– Feedback Mechanisms:
(How will you gather feedback from participants to improve future workshops? E.g., surveys, direct questions, exit interviews, etc.)

Logistics and Administrative Details
– Preferred Workshop Dates:
(List preferred dates and times for the workshop. Consider flexibility and availability.)

– Workshop Location:
(If in-person, provide the location and any necessary details, such as parking or room number. For virtual workshops, provide the platform details.)

– Participant Limit:
(How many participants will you accept into the workshop? This could depend on the format or the level of interaction you intend to foster.)

– Technology Requirements:
(List any technology needed, including internet access, devices, or software for virtual workshops. For in-person sessions, specify any AV equipment or tech tools.)

– Pricing and Payment Information:
(Provide details regarding the cost of the workshop, including payment methods, registration process, and any discounts or special offers.)

Marketing and Promotion
– Target Audience for Marketing:
(Describe who the workshop is for and how you plan to market it to reach this audience. For example, “This workshop is designed for new managers in tech startups” or “This workshop targets high school students interested in computer science.”)

– Promotional Strategies:
(How will you promote the workshop? Consider online channels like social media, email marketing, website listings, partnerships, etc.)

– Promotional Materials:
(Will you create flyers, social media graphics, videos, or other marketing collateral? If so, please outline or attach samples.)

Instructor’s Commitment and Support
– Instructor Availability:
(Specify how much time you are willing to commit to planning, preparing, and delivering the workshop. Include post-workshop support, if applicable.)

– Follow-up Support:
(Will there be any follow-up support or resources provided to participants after the workshop? E.g., online resources, follow-up Q&A sessions, or a post-workshop email with key takeaways.)

– Instructor’s Responsibility for Materials:
(Who is responsible for creating or providing the materials for the workshop? Will the instructor or SayPro provide the materials, or is there a collaboration expected?)

Additional Information
– Special Requirements or Requests:
(Is there anything else that should be considered to ensure the success of the workshop? E.g., accessibility needs, additional equipment, or scheduling considerations.)

– Workshop Testimonials or References (Optional):
(If applicable, provide any testimonials from past workshops or references that can support your proposal.)

Instructor’s Signature
By signing this proposal, the instructor agrees to the terms and conditions outlined in this proposal document and commits to delivering a high-quality workshop experience.

– Instructor’s Signature:
______________________

– Date:
______________________

SayPro Approval
– Approved By (SayPro Team):
______________________

– Approval Date:
______________________

Notes for SayPro Reviewers
This template provides a comprehensive framework for instructors to outline their workshop proposal. Reviewers should assess the clarity of the objectives, content, and logistical details to ensure alignment with SayPro’s standards for effective workshops.