SayPro Waiver and Consent Forms: Forms that participants or their guardians must sign to ensure they understand the risks and responsibilities associated with the outdoor activities.

– Waiving the Right to Sue: The participant (or their guardian, if applicable) agrees not to pursue legal action for any injuries or damages resulting from the activity, including negligence on the part of SayPro.

Example:
“I hereby release SayPro, its employees, volunteers, agents, and affiliated organizations from any liability for injuries, damages, or losses that may result from my participation in the activity, including those arising from the negligence of the released parties.”

4. Medical Information and Emergency Contact
To ensure participant safety, the form should request essential medical information, such as allergies, existing medical conditions, or medications that may impact the participant’s ability to safely engage in the activity. This section may also ask for the name and contact information of an emergency contact person.

– Medical Disclosure: Participants must provide honest and complete medical information that could be relevant in an emergency.
– Authorization for Medical Treatment: Participants consent to receiving medical care in case of an emergency, even if they are unable to provide consent at the time.

Example:
“I agree to provide any relevant medical information about myself and consent to emergency medical treatment if required. I understand that I will be responsible for the cost of any such treatment.”

5. Participant Responsibilities
This section outlines the participant’s responsibilities during the activity. It includes a requirement for participants to follow all safety instructions provided by SayPro guides and instructors, wear necessary safety gear, and abide by any rules or regulations associated with the activity.

– Obligations for Safety: Participants agree to follow all safety instructions, wear the appropriate equipment (e.g., helmets, life jackets), and act responsibly at all times during the activity.

Example:
“I agree to follow all instructions provided by SayPro staff and wear the required safety gear throughout the activity. I understand that my failure to do so may result in my removal from the activity.”

6. Photo/Video Consent
SayPro may wish to use photographs or videos taken during the activity for marketing or promotional purposes. The waiver and consent form should request permission to use the participant’s image, voice, or likeness.

– Release of Media Rights: The form should state that by signing, the participant grants SayPro permission to capture and use media of them during the activity.

Example:
“I grant SayPro permission to photograph or video me during the activity and to use these images for promotional, marketing, or educational purposes. I understand I will not receive compensation for the use of these images.”

7. Minors’ Participation (Guardian Consent)
If the participant is under 18 years of age, the form should include a section for a parent or legal guardian to sign. This provides additional acknowledgment and consent on behalf of the minor.

– Guardian Acknowledgment: The guardian agrees to the same terms as the minor participant, including the release of liability and assumption of risk.
– Emergency Contact Information: A parent or guardian’s contact information should also be provided for emergencies.

Example:
“As the parent or legal guardian of [Minor’s Name], I have read and understood the above terms and conditions, and I consent to their participation in the activity. I acknowledge that I am responsible for their safety and well-being during the event.”

8. Acknowledgment of Understanding
This section reinforces the importance of participants reading and fully understanding the waiver before signing. It should also include a statement confirming that the participant (or guardian) is not under the influence of alcohol or drugs at the time of signing and that they are signing the waiver voluntarily.

– Voluntary Participation: Participants are signing the waiver of their own free will, and they have been given the opportunity to ask questions if necessary.
– No Coercion: A statement that ensures the participant is not under duress or any form of coercion when signing.

Example:
“I have read this Waiver and Consent Form in its entirety. I understand its contents and am signing it voluntarily. I confirm that I am not under the influence of alcohol or drugs at the time of signing.”

9. Signature Section
The form should include areas for the participant’s (or guardian’s) signature, printed name, and date of signing. If the participant is a minor, the signature of a parent or legal guardian is required.

– Signature of Participant: The participant signs to acknowledge that they have read and agreed to the terms of the waiver.
– Signature of Guardian: If applicable, a guardian’s signature is required for participants under 18.

Conclusion

The SayPro Waiver and Consent Forms are designed to protect both participants and the organization by ensuring that all parties are fully informed about the risks involved in outdoor activities. By signing the waiver, participants acknowledge their responsibility for their safety, understand the inherent risks, and agree to release the organization from liability.

These forms also provide legal protection for SayPro, while ensuring that participants’ rights and well-being are prioritized.