SayPro Vendor Contract Template.

This Agreement is made on [Insert Date] by and between:

SayPro Festival Management Office
Located at [Insert Address]
(Hereinafter referred to as “SayPro” or “Buyer”)

[Supplier/Retailer Name]
Located at [Insert Address]
(Hereinafter referred to as “Vendor”)

Whereas: SayPro is organizing its Quarterly Merchandise and Retail operations and wishes to purchase specific goods from the Vendor;
And Whereas: The Vendor agrees to supply such goods to SayPro under the terms and conditions set forth in this Agreement;
Now, Therefore, the parties hereby agree to the following terms and conditions:

1. Agreement Overview

This Agreement outlines the terms and conditions under which Vendor will supply merchandise products to SayPro for use at SayPro’s events, including festivals, conferences, and community engagements. This contract includes specifications regarding product types, quantities, delivery terms, pricing, and payment arrangements.

2. Product Specifications

• Product(s) Supplied:
  [List the specific products being purchased from the vendor. Examples could include t-shirts, caps, tote bags, water bottles, etc.]
• Design and Branding Requirements:
  Vendor agrees to manufacture products according to the specifications provided by SayPro, which include logo placement, color scheme, typography, and design elements as outlined in the SayPro Merchandise Design Brief.
• Quality Standards:
  The Vendor guarantees that the products supplied will meet the following quality standards: [List of quality requirements, such as materials, durability, compliance with safety standards, etc.].
• Product Packaging:
  All products shall be packaged according to the specifications provided by SayPro in the Merchandise Design Brief. This includes eco-friendly packaging requirements, labeling, and product tags.

3. Product Quantities and Delivery Terms

• Quantity of Products:
  The Vendor agrees to deliver the following quantities of each product:
  • Product 1 (e.g., t-shirts): [Quantity]
  • Product 2 (e.g., tote bags): [Quantity]
  • Product 3 (e.g., water bottles): [Quantity]
• Order Fulfillment Deadlines:
  Vendor agrees to deliver all products by [Insert Date], in accordance with the following schedule:
  • [Product 1] to be delivered by [Date]
  • [Product 2] to be delivered by [Date]
  • [Product 3] to be delivered by [Date]
• Delivery Location:
  All merchandise will be delivered to [Insert Delivery Address], unless otherwise specified in writing by SayPro.
• Shipping and Handling:
  The Vendor is responsible for shipping the products to the delivery location in a timely manner. The shipping method should be [Insert preferred shipping method], and the Vendor agrees to bear all shipping costs.
• Late Delivery Penalties:
  If the Vendor fails to meet the agreed-upon delivery dates, the Vendor shall be subject to a penalty of [Insert percentage]% of the total order value for each week the delivery is delayed, unless the delay is caused by circumstances beyond the Vendor’s control (e.g., natural disasters, strikes, etc.).

4. Pricing and Payment Terms

• Unit Price:
  The agreed-upon unit price for each product is as follows:
  • [Product 1]: [Price per unit]
  • [Product 2]: [Price per unit]
  • [Product 3]: [Price per unit]
• Total Order Value:
  Based on the quantities specified in Section 3, the total order value is [Insert Total Price].
• Payment Schedule:
  Payment for the merchandise will be made as follows:
  • An initial deposit of [Insert percentage]% of the total order value will be paid upon signing this Agreement.
  • The remaining balance of [Insert percentage]% will be paid upon delivery of the merchandise and acceptance by SayPro.
• Payment Method:
  Payments will be made via [Insert preferred payment method, e.g., wire transfer, check, etc.].
• Late Payment Fees:
  If payment is not made within [Insert number] days of the due date, SayPro will incur a late payment fee of [Insert percentage]% of the outstanding balance for each month the payment is delayed.

5. Compliance and Certifications

• Legal Compliance:
  The Vendor agrees to comply with all applicable laws, regulations, and industry standards related to the manufacture, sale, and distribution of the products, including but not limited to intellectual property laws, labor laws, environmental standards, and consumer protection regulations.
• Certifications and Documentation:
  If applicable, the Vendor agrees to provide SayPro with proof of any certifications or compliance documentation, such as product safety certifications, environmental compliance, or ethical manufacturing certifications.

6. Intellectual Property Rights

• Ownership of Designs and Artwork:
  Any logos, trademarks, or designs provided by SayPro for use in the merchandise are the exclusive property of SayPro. The Vendor agrees not to use these designs for any purposes other than fulfilling this contract.
• Approval of Product Designs:
  The Vendor agrees to submit design mockups and samples to SayPro for approval prior to production. No products will be manufactured until SayPro has provided written approval of the designs.

7. Inspection and Acceptance

• Inspection of Products:
  SayPro will have the right to inspect and approve the products upon delivery. Any products found to be defective or not in accordance with the agreed specifications will be rejected, and the Vendor must replace them at no additional cost.
• Acceptance:
  Products will be deemed accepted by SayPro unless the Vendor is notified of defects or discrepancies within [Insert number] days from the date of delivery.

8. Return and Refund Policy

• Defective or Non-Compliant Products:
  In the event that products are deemed defective or non-compliant with the specifications outlined in this Agreement, SayPro has the right to return the merchandise for a full refund or request replacements at no additional cost to SayPro.
• Non-Refundable Products:
  Products that are customized or specifically manufactured for SayPro are non-returnable unless they meet the criteria for defective goods as outlined above.

9. Confidentiality

Both parties agree to maintain the confidentiality of all proprietary and confidential information shared during the term of this Agreement. This includes designs, pricing strategies, and other sensitive business information.

10. Termination of Agreement

• Termination for Convenience:
  Either party may terminate this Agreement by providing [Insert number] days’ written notice to the other party. In the event of termination, SayPro will be liable for payment only for products delivered and accepted prior to the termination date.
• Termination for Cause:
  Either party may terminate this Agreement immediately if the other party breaches any material term of this Agreement and fails to cure the breach within [Insert number] days of receiving written notice.

11. Force Majeure

Neither party shall be liable for any failure or delay in performance under this Agreement if such failure or delay is caused by events beyond their reasonable control, including but not limited to natural disasters, war, strikes, or government actions.

12. Dispute Resolution

• Governing Law:
  This Agreement will be governed by the laws of [Insert Jurisdiction].
• Arbitration:
  Any disputes arising from this Agreement will be resolved through binding arbitration in [Insert Location], under the rules of the [Insert Arbitration Organization].

13. Miscellaneous

• Entire Agreement:
  This Agreement constitutes the entire understanding between the parties and supersedes all prior agreements or understandings related to the subject matter herein.
• Amendments:
  Any amendments or modifications to this Agreement must be in writing and signed by both parties.

14. Signatures

Both parties, by their duly authorized representatives, hereby agree to the terms and conditions set forth in this Agreement.

For SayPro Festival Management Office:

Name: ___________________________
Title: ____________________________
Signature: ________________________
Date: _____________________________

For [Vendor Name]:

Name: ___________________________
Title: ____________________________
Signature: ________________________
Date: _____________________________

End of Contract

This template outlines the critical elements of a formal agreement between SayPro and its merchandise suppliers, ensuring clear expectations regarding product delivery, payment arrangements, and compliance. It serves to safeguard the interests of both parties, providing a legally binding framework for the successful execution of merchandise transactions.