SayPro Initial Consultation Participants will be matched with NPOs and will have an initial meeting to understand the NPO’s needs, goals, and target audience.

Here’s a template for SayPro Initial Consultation to ensure that participants have a clear understanding of the NPO’s requirements before starting the web design process:

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SayPro Web Design Competition: Initial Consultation

Participant’s Name:
[Text Field]

Assigned NPO:
[Text Field]

Date of Consultation:
[Date Picker]

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1. NPO Overview

Provide a brief overview of the NPO, including its mission, vision, target audience, and current web presence (if any).

• NPO Mission:
  [Text Area]
• NPO Vision:
  [Text Area]
• Target Audience:
  [Text Area]
  (Who does the NPO serve? Include details such as demographics, location, and specific community or sector.)
• Current Web Presence:
  [Text Area]
  (Does the NPO have an existing website? If yes, describe its limitations or areas that need improvement.)

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2. NPO Needs and Goals

Discuss the primary goals the NPO hopes to achieve through the website redesign. These goals could range from enhancing donations to better showcasing their programs or increasing volunteer participation.

• Primary Website Goals:
  [Text Area]
  (What is the NPO hoping to achieve with the new website? E.g., increase donations, improve user engagement, better event management.)
• Specific Functionalities:
  [Text Area]
  (What key features should the website have? E.g., donation portal, event calendar, volunteer registration forms, blog, etc.)
• Content Requirements:
  [Text Area]
  (What types of content will the website need to showcase? E.g., images, videos, blogs, testimonials.)
• Design and Branding Preferences:
  [Text Area]
  (Are there any specific design styles, color schemes, or branding guidelines to follow?)

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3. User Experience (UX) and Audience Expectations

Discuss the user experience expectations, including the ease of navigation, mobile responsiveness, and the level of interactivity the NPO wants to provide to its audience.

• User Experience Goals:
  [Text Area]
  (What experience do they want users to have when visiting the website? E.g., easy navigation, quick access to donation forms, mobile-first design.)
• Audience Needs:
  [Text Area]
  (What does the audience expect when they visit the website? What actions should they be able to take easily?)
• Accessibility:
  [Text Area]
  (Are there any accessibility requirements, such as WCAG guidelines, that need to be followed to ensure all users can access the site?)

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4. Technical Requirements

Identify any specific technical requirements or constraints that need to be considered, such as integration with existing systems, CMS preferences, or security features.

• Preferred CMS or Platform:
  [Text Area]
  (Does the NPO have a preference for a content management system, like WordPress, or any specific platform?)
• Integrations:
  [Text Area]
  (Will the website need to integrate with any third-party services? E.g., payment gateways, CRM tools, email marketing platforms.)
• Security Features:
  [Text Area]
  (What level of security is required, especially for handling sensitive data like donations?)
• Hosting and Domain:
  [Text Area]
  (Does the NPO already have a hosting plan and domain name, or will they need assistance with this?)

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5. Timeline and Deliverables

Discuss the project timeline and any key deadlines, as well as the deliverables expected from the participant.

• Project Timeline:
  [Text Area]
  (When is the website needed by? Are there any critical events or fundraising campaigns that the website needs to be ready for?)
• Expected Deliverables:
  [Text Area]
  (What should be delivered at each stage of the project? E.g., wireframes, design drafts, full website, CMS documentation.)

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6. Questions and Clarifications

Allow space for the participant to ask any questions or request additional information needed to proceed with the design process.

• Questions:
  [Text Area]
  (Any clarifications needed from the NPO before starting the design?)

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7. Meeting Notes and Action Items

After the consultation, participants should summarize key points and next steps.

• Summary of Discussion:
  [Text Area]
  (A brief recap of the consultation, including important points discussed.)
• Action Items:
  [Text Area]
  (What are the next steps, and what should be done by both parties following the consultation?)

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Thank you for participating in the SayPro Web Design Competition! Please feel free to reach out with any questions or further clarifications needed after the consultation.

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This template will help ensure that both participants and NPOs have a clear understanding of the expectations and requirements before starting the web design project. It will also guide the participant in gathering all necessary details to deliver an effective and functional website for the NPO.