SayPro January Document Collection for Fundraising Activities

SayPro Document Collection for Fundraising Activities

Objective: To collect and organize all relevant financial records, receipts, and reports associated with fundraising activities. These documents include, but are not limited to, donation logs, sponsorship contracts, and crowdfunding transaction details, aligned with SayPro Monthly January SCMR-2 guidelines.

1. Document Collection Requirements:

• Donation Logs: Record of all incoming donations, including donor details, donation amounts, and dates.
• Sponsorship Contracts: Signed agreements with sponsors, including the terms, contribution amounts, and relevant timelines.
• Crowdfunding Transactions: Breakdown of all crowdfunding activities, including platforms used, amount raised, and donor contributions.

2. Organizational Guidelines:

• All documents should be clearly labeled by type and date.
• Use digital and physical filing systems to ensure accessibility.
• Maintain confidentiality of donor and sponsor information in compliance with privacy regulations.

SayPro Monthly Fundraising Audit Preparation

Objective: To prepare thoroughly for audits related to fundraising and financial management under SayPro Fundraising, Sponsorships, Donations, and Crowdfunding Office, in line with SayPro Marketing Royalty SCMR.

1. Audit Preparation Checklist:

• Review All Collected Documents: Ensure all donation logs, sponsorship contracts, and crowdfunding records are accounted for and up-to-date.
• Cross-Verify Financial Transactions: Double-check all recorded transactions against bank statements, donation platforms, and event receipts.
• Ensure Compliance with SCMR Standards: Review financial management practices for compliance with SayPro Marketing Royalty SCMR audit guidelines, ensuring no discrepancies or irregularities.
• Compile Financial Summaries: Prepare summarized reports for all fundraising activities, including total donations, sponsorship amounts, and crowdfunding results.
• Prepare Supporting Documentation: Gather backup documents (e.g., payment receipts, donation confirmations, communication with sponsors) to substantiate financial records.

2. Documentation to Submit for Audit:

• Fundraising Financial Statements: Detailed reports for the month, including income and expenses related to all fundraising efforts.
• Audit Trail: A clear audit trail demonstrating the flow of funds from donors, sponsors, and crowdfunding platforms to SayPro Fundraising’s accounts.
• Legal and Compliance Documentation: All necessary compliance certifications, tax documents, and relevant legal papers.

3. Ongoing Monitoring:

• Regularly update donation logs, crowdfunding records, and sponsor agreements.
• Ensure that all records are consistently tracked and stored, ready for the monthly and annual audits.
• Coordinate with the SayPro Marketing Royalty SCMR office for ongoing guidance and best practices in financial management and auditing.

By following these guidelines, SayPro will ensure that all fundraising activities are properly documented and compliant with relevant auditing standards, streamlining the monthly and annual audit processes.