SayPro Deliver Weekly Workshops

SayPro Ongoing Activities (01-06-2025 to 01-31-2025)

Deliver Weekly Workshops, Webinars, and Q&A Sessions to Provide In-Depth Guidance on How to Develop, Implement, and Sustain Recreational Programs in Primary Schools

To ensure the continued success and engagement of the SayPro Monthly January SCSPR-24 initiative, it is crucial to deliver a series of weekly workshops, webinars, and Q&A sessions between 01-06-2025 and 01-31-2025. These sessions will offer in-depth guidance on how to develop, implement, and sustain recreational programs in primary schools. Below is a detailed plan for executing this set of ongoing activities:

1. Plan the Weekly Schedule of Workshops and Webinars

• Task: Establish a comprehensive schedule for weekly workshops and webinars, ensuring a balance between theoretical content, practical strategies, and interactive elements.
• Responsible: Event Coordination Team / Content Development Team
• Deadline: December 15, 2024
• Details: The schedule should cover a diverse range of topics related to recreational programs. For example:
  • Week 1: Integrating Physical Education into the Daily Routine
  • Week 2: Creating Inclusive Recreational Activities for All Students
  • Week 3: Community Engagement and Building Support for Recreational Programs
  • Week 4: Securing Funding and Resources for Sustainable Programs
• The workshops should progressively build on each other, allowing participants to deepen their knowledge and practical skills.

2. Confirm Workshop Speakers and Facilitators

• Task: Finalize the selection of guest speakers, experts, and facilitators for each session, ensuring they align with the topics being covered.
• Responsible: Event Coordination Team / Content Development Team
• Deadline: December 30, 2024
• Details: Invite experienced professionals, educators, and thought leaders to lead the workshops. Ensure that they are prepared to present not just theoretical content but also actionable strategies that schools can apply immediately.

3. Develop Workshop and Webinar Content

• Task: Design the content for each session, including slides, resources, interactive exercises, and session objectives.
• Responsible: Content Development Team
• Deadline: January 4, 2025 (for the first week’s session)
• Details: Ensure each session contains clear learning objectives and practical tools for implementation. Workshops should also feature real-life examples, case studies, and step-by-step guides to help participants apply the content in their own schools. For example, a session on funding options might include a detailed guide on how to write grant proposals and examples of successful funding applications.

4. Promote Weekly Workshops and Webinars

• Task: Use email newsletters, social media, and the SayPro website to promote each weekly session and encourage ongoing participation.
• Responsible: Event Marketing Team
• Deadline: Ongoing throughout January 2025
• Details: Send reminders before each workshop to encourage registration and attendance. Use engaging visuals, key takeaways, and speaker highlights to draw interest. Make sure the promotional content emphasizes the actionable benefits of each session.

5. Deliver the Weekly Workshops and Webinars

• Task: Host the weekly workshops and webinars on the scheduled topics, ensuring high-quality delivery, engagement, and interaction.
• Responsible: Event Moderators / Workshop Facilitators
• Deadline: Weekly throughout January 2025 (starting January 6)
• Details:
  • Each session should include a live presentation, followed by a Q&A segment to address any participant questions.
  • Interactive elements (such as polls, live chat, and group discussions) should be used to engage participants.
  • Encourage participants to share their experiences and challenges in the chat, fostering a collaborative learning environment.

6. Host Weekly Q&A Sessions

• Task: After each workshop, facilitate a Q&A session to address any questions or challenges that participants may have regarding the material presented.
• Responsible: Event Moderators / Content Experts
• Deadline: Weekly throughout January 2025 (after each workshop)
• Details: Use these sessions to dive deeper into specific participant questions, clarify complex topics, and offer personalized advice. Moderators should be prepared to answer technical, logistical, and implementation-related queries.

7. Provide Ongoing Support via Online Forums or Groups

• Task: Set up an online forum (e.g., via a private Facebook group, Slack channel, or discussion board) where participants can ask questions, share experiences, and collaborate.
• Responsible: Event Coordination Team
• Deadline: January 6, 2025 (ongoing through the end of the event)
• Details: Encourage participants to continue their learning and networking outside of the weekly workshops. Offer a space for them to interact with each other, share success stories, and discuss challenges in implementing recreational programs in their schools.

8. Send Weekly Recap Emails

• Task: After each session, send out a recap email to all registered participants, including key takeaways, session slides, and any additional resources.
• Responsible: Email Marketing Team / Content Development Team
• Deadline: Weekly (immediately after each session)
• Details: Ensure that each recap email contains links to the session recording, any supplemental materials (e.g., worksheets, templates, guides), and reminders of the upcoming session. Encourage participants to revisit the materials and apply them to their school systems.

9. Track Participant Engagement and Attendance

• Task: Monitor and track participation in each session, as well as engagement in Q&A, polls, and online discussions.
• Responsible: Event Analytics Team
• Deadline: Ongoing throughout January 2025
• Details: Collect data on the number of attendees, participant engagement during Q&A, and feedback submitted in post-session surveys. Use this data to evaluate the success of each session and adjust future content as needed.

10. Collect and Analyze Feedback After Each Session

• Task: At the end of each weekly session, send out a feedback survey to assess the quality of the content, the usefulness of the session, and any suggestions for improvement.
• Responsible: Event Coordination Team
• Deadline: Weekly (following each session)
• Details: Use the feedback to identify areas where future workshops can be improved. Key questions might include:
  • Was the content helpful for your school’s needs?
  • Were the strategies presented realistic and easy to implement?
  • What additional resources or support would help you?

11. Adjust Future Sessions Based on Feedback

• Task: Modify upcoming sessions based on participant feedback to ensure continuous improvement and alignment with their needs.
• Responsible: Content Development Team / Workshop Facilitators
• Deadline: Ongoing (after each feedback cycle)
• Details: If participants highlight certain topics or strategies that need more attention, consider dedicating additional time in future workshops or offering follow-up sessions on those areas. This will ensure the workshops remain relevant and valuable.

Conclusion

The weekly workshops, webinars, and Q&A sessions during the SayPro Monthly January SCSPR-24 initiative are vital to the ongoing success of the event. By maintaining a consistent, engaging schedule and ensuring that each session provides practical, actionable insights for primary schools, SayPro will be able to support educators in developing, implementing, and sustaining recreational programs. Ongoing participant engagement, tailored content, and continuous feedback will ensure that the event continues to meet the evolving needs of schools and their communities.