SayPro Documents Required from Employees Speaker Brief Templates Detailed briefs for speakers with session information and expectations

SayPro Speaker Brief Template

1. Session Overview

• Session Title:
  Provide the title of the session, workshop, or seminar. Ensure that it’s clear and descriptive.
• Session Objective:
  A brief statement outlining what the session aims to achieve, including what the audience is expected to learn or gain from it.
• Date & Time:
  Specify the exact date and time of the session. Include any relevant time zones if the event is virtual or involves multiple locations.
• Duration:
  Include the total length of the session (in hours/minutes). Specify if there will be any breaks, Q&A periods, or interactive segments.

2. Speaker Responsibilities

• Role of the Speaker:
  Clearly define the speaker’s role in the session. Will they be delivering a keynote, participating in a panel, conducting a workshop, or hosting a discussion?
• Preparation Expectations:
  Include any required preparation before the session such as reading materials, research, or rehearsals. Specify if there’s a need for a presentation deck or other visual aids.
• Presentation Format:
  Describe the format expected for the session (PowerPoint presentation, interactive discussion, webinar, etc.). Outline if the speaker is expected to stick to a specific format or be flexible.

3. Content Guidelines

• Session Theme or Focus:
  Describe the key theme or topic that the speaker should focus on during their session. This helps ensure alignment with the event’s goals.
• Audience Profile:
  Include detailed information on the audience. Are they industry professionals, beginners, executives, or a mix of different levels? This will allow the speaker to tailor their content accordingly.
• Key Takeaways:
  List the critical points or lessons the speaker should aim to convey. These will help define the session’s success and ensure that it meets audience expectations.
• Language & Tone:
  Specify if there are any language preferences, tone guidelines, or cultural considerations. Should the presentation be formal, informal, motivational, technical, etc.?

4. Logistics & Technical Details

• Location/Virtual Platform Details:
  If the session is in-person, provide the venue name, room number, and any other logistical info (like parking). If it’s virtual, provide platform details (Zoom link, Webinar platform, etc.), including any access codes.
• Equipment Provided:
  List the technology or materials that will be available (microphone, projector, screen, etc.) and whether the speaker needs to bring their own equipment (laptop, clicker, etc.).
• Rehearsal Information:
  If a rehearsal is planned, include the time and date. Also, clarify if the speaker must attend the rehearsal or if it’s optional.

5. Speaker Bio & Promotional Materials

• Speaker Bio:
  Request a brief biography of the speaker (usually 150-200 words) that includes their professional background, expertise, and any relevant credentials. This bio may be used for promotional materials or introductions.
• Promotional Expectations:
  Outline if and how the speaker is expected to promote the event, including social media posts, blogs, or email campaigns. Include any hashtags, links, or promotional language that should be used.

6. Audience Engagement Expectations

• Interactive Elements:
  Specify if the speaker should incorporate audience interaction into their session, such as Q&A sessions, polls, discussions, group exercises, etc.
• Audience Expectations:
  Provide information on the type of audience engagement anticipated, such as whether the audience is expected to ask questions, participate in polls, or provide feedback.

7. Follow-Up & Post-Event Requirements

• Post-Event Deliverables:
  Outline if there are any follow-up materials or actions the speaker needs to provide after the event, such as slides, recorded content, or additional reading materials.
• Feedback/Surveys:
  Indicate if the speaker is expected to complete an evaluation or feedback survey regarding the session after it’s finished.
• Compensation:
  If applicable, specify the speaker’s compensation, reimbursement, or honorarium details, as well as any deadlines for submitting payment information.

8. Contact Information

• Primary Point of Contact:
  Name and contact information for the event coordinator or support staff who can assist the speaker with any queries or concerns.
• Technical Support:
  Details for any technical support personnel, should issues arise with the equipment or platform during the event.